Copy Counter System Payments {FPRI-30}

Payments to personnel members are frequently processed through the ITS Counter System. Some of these payments should be included in the calculation of personal tax. This screen allows users in the Payroll to automatically create individual earnings (and, if required, contra-deductions) that may be processed with the normal payroll calculations; this is to ensure that these payments are taken into consideration in the calculation of personal tax.

Furthermore, advances may be given to personnel members through the ITS Counter System: these advances may then be recovered by using this screen to create individual salary deductions.

The definition of the Earnings or Deductions to be used in this screen should exist in the Earning / Deduction Types {FPRG-6}. Details such as the Tax Code, General Ledger Allocation (GLA) and Retirement Funding Indicator from the definition of the Earning / Deduction Type will be used when creating the Individual Earning or Deduction.

If approvals are used for payments, the program will only process approved transactions.

Individual Earnings or Deductions created with this screen may be queried and updated through Individual Earnings / Deductions {FPRI-2}.

Fields in this option:

Block 1: Copy Counter System Payments

The actual processing will be done on block 2. This block allows the user to set query and other parameters. Details are as provided below

Field	Type & Length	Description
Query Personnel for
Pay Frequency	A1	(M)onthly or (W)eekly Only payments for personnel with this pay frequency will be queried in block 2.
Create E/D's for Cycle	YYYYMM or YYYYWW	Earnings or Deductions that will be created will use, as Start and End Dates, the First and Last Day of the Payroll Cycle, as in Dates for Payroll Cycles {FPRM-21}.
ED Code	A4	The Earning or Deduction Code to be used when an Individual Earning or Deduction is created. The value in this field will default into the field ED Code in block 2 if the field "Apply ED to All" is set to (Y)es.
Contra ED	A4	The Earning or Deduction Code to be used as a "contra" for the Individual Earning or Deduction created by the previous field. The value in this field will default into the field Contra ED in block 2, if the field "Apply ED to All" is set to (Y)es.
Apply ED to All	A1	(Y)es or (N)o.
Copy Status	A1	The Status of the Payment in relation to this program. No Status (N)ot to be Copied (C)opied to the Payroll System (A) Cancellation Copied to Payroll System (B) Cancellation not Copied to Payroll System This is the status of the Counter System Transaction. Only transactions with the Status indicated here will be queried in the next block.
Cheque Cancelled	A1	If set to (Y)es, only payments that were cancelled will be queried in the next block. The result is that if this field is set to (Y)es, and the previous field is set to (C)opied to PR, payments that were cancelled after Earning / Deductions were created in the Payroll System will be queried in block 2. If set to (N)o, only payments that were not cancelled will be queried in the next block.

Block 2:

Payment Records will be queried in this block. Only payments where the Creditor Type is (P)ersonnel will be queried. Payments are visible in Enter Cheque Transactions {FCTO-6}.

The user may update the Earning / Deduction and Contra Earning / Deduction Codes, the Salary Levels and the Status.

If the Status is set to (N)ot to be Copied, the Payment will be marked as "Not to be Copied" and will not appear on the "No Status" List in future.
If the Status is set to (C)opied to the Payroll System, Earnings or Deductions for the payment will be created for the Personnel Member in the Individual Earnings / Deductions {FPRI-2} for the payment amount.
If the Status is set to (A) Cancellation Copied to the Payroll System, Earnings or Deductions will also be created for the Personnel member, but with the negative of the amount.
If the Status is set to (B) Cancellation not Copied to the Payroll System, no Earnings or Deductions will be created.

Field

Type
&
Length

Description

Person

The personnel number indicated on the Payment.
This field is not navigable.

Payment

N10

The payment number
A specific payment may be queried with this field.

Trn Type

Transaction Type.
Payments with a specific transaction type may be queried.

Payment Details

The following details will display here

Cheque Date
Name on the Cheque
Amount
Debit GLA
Note on the Cheque

This field is not navigable.

Name

The Surname and Initials of the personnel member will display below the Person field.

ED Code

The Earning or Deduction Code to be used when an Individual Earning / Deduction is created for this payment.
The ED Code, as entered in block 1, will default into this field.

Salary Level

The Salary Level to be used when the Individual Earning / Deduction is created for this payment. The Salary Level, as in the definition of the Earning / Deduction Type {FPRG-6} will default into this field.

Contra ED

The Earning or Deduction Code for the "contra" earning or deduction.
The Contra ED, as entered in block 1, will default into this field.

Salary Level

The Salary Level to be used when the Contra Individual Earning / Deduction is created for this payment. The Salary Level, as in the definition of the Earning / Deduction Type {FPRG-6} will default into this field.

Status

The Status of the Payment in relation to this program.
Detail is discussed in the processing rules for this block.

The system will allow only the following changes to the status:

From Status	To Status
No Status	(C)opied to Payroll
No Status	(N)ot to be copied
(N)ot to be Copied	(C)opied to Payroll
(N)ot to be Copied	No Status
(C)opied to Payroll	(B) Cancellation not Copied
(C)opied to Payroll	(A) Cancellation Copied to Payroll
(B) Cancellation not Copied	(A) Cancellation Copied to Payroll

Example:

Date	System Version	By Whom	Job	Description
26-Apr-2007	v01.0.0.0	Frans	t122985	New manual document.
24-Aug-2007	v01.0.0.0	Amanda Nell	t122985	New images.
04-Sep-2008	v01.0.0.0	Magda van der Westhuizen	t152258	Update manual - Language Editing: Juliet Gillies.