This option should typically be executed after the tax certificates have been produced at the end of a tax year.
When the option is executed, the system will take the year of the
“Y” record, “Yearly Run and Reports”, in option
{FPRM-2} as the base year.
The system will delete all transactions from the salary
transaction file, the late rollback file and the nett earnings file.
Transactions older than 24 months or the minimum age to be retained in
the Payroll System, as defined in option {FCSM-2}
of the Financial Code Structure Sub-system, will be deleted. For
example, if the “Y” record is set to “1996” and
the minimum age is 36 months, the system will delete all records that
were generated before 1993. If the minimum age is 24 months, the
system will delete all records that were generated before 1994.
The system will also re-set all the “Print IRP5” indicators of option {FPRI-1} to null.
If the user should deem it necessary to retain transactions older than
this, for statistical or other reasons, the transactions should be
archived to tape before this option is executed.
A control report is produced by this program, confirming that the
deletions have been performed for a given pay cycle. It could run
for a fairly lengthyperiod of time, depending on the size of the transaction
file. It is linked to the batch processor.