Create Payment Agreements {FSAM-24}

Payment Agreement is a define way to age the records of the Student Account.

Different payment agreements can be defined for lot of different reasons and different students. The client can even have different payment agreement for different records of only one student, pending the agreement with the student. An agreement can either be defined in term of a percentage or a fixed amount of the debits that must be paid by a specific number of days/date.

A student must be link to a account type and payment agreement {FSAO-13} before transaction can be processes on there account. Background journals will do it automatically but for manual journals the user must do it on option {FSAO-13} before the journal process.

On option {FCSM-1b2} there are three default account type system operational definitions (SC, SL and SM of subsystem SD), these account type do not have agreement codes on option {FSAO-13} because they have always greater credit transactions value than debits.

The background journal programs will select the agreement code as followed, if it is not for the above default account types:

Use an academic year and block and select agreement code from option {FSAM-25}.
If this agreement code field is null, then it will select one of the following agreement codes link to system operational parameters.

If Cash was selected on the qualification registration:
Then

If the academic year is less than or equal to the current academic year from the system cycle for system cycle type = S 'Current Academic Year' {SMNT-2} TAB - Academic Structure and Exams.

Agreement Code of system operational parameter SF subsystem SD.

Else

Agreement Code of system operational parameter SH subsystem SD.

Else

If the academic year is less than or equal to the current academic year from the system cycle for system cycle type = S 'Current Academic Year' {SMNT-2} TAB - Academic Structure and Exams.

Agreement Code of system operational parameter SE subsystem SD

Else

Agreement Code of system operational parameter SG subsystem SD.

The Student Balance Ageing Report {FSAOR2-4} using the agreement code to calculate the ageing values. All the statement program get there ageing form the Student Balance Ageing Report {FSAOR2-4}.

The agreement code linked to the students transactions can be change/fixed using option {FSAO-8}.

The is a two sequence option.

A form with 2 TAB's that define the payment agreement.
A report to validate all agreement code definitions for the user selection.

Fields in the option sequence 1:

Block 1: Create Payment Agreements

Field	Type & Length	Description
Agreement Code	A4	A unique code must be allocated to each payment agreement. Can be linked to more than one currency code.
Alternate Description	A30	Enter an alternate agreement description. This field is populated by setting {FCSM-1} S3/SD to (A).
Description	A30	The description of the agreement code.
Currency Code	A3	The currency code for the payment agreement as defined in option {FCSO-21}, the currency code description will be displayed. <List of Values> is available only during insert mode. An agreement code should be linked to all currency codes used on the students biographical information {SREGB-1}
Da(y)s / (D)ates	A1	Indicate if the payment agreement must be calculated in days from registration/block start date or on specific dates.
Academic Year	N4	This field is mandatory if (D)ates was indicated in the previous field, else must be null.
Interest Code	A4	Enter the interest code {FSAC-9} according to which interest must be calculated {FSAO1-2} for the students linked to this payment agreement. The interest code description will be displayed. <List of Values> is available.
Next Year’s Agreement Code	A4	Payment agreements can be copied from one year to another {FSAM-28}. The copy program will use this agreement code to create an agreement code for the next year.
Sort Order	N3	Enter the Sort order for the Payment Agreement.(Will automatically select new sort order for the year)

Example:

Block 2: Payment Agreement Detail

More than one record per agreement and currency code is allowed.
If percentage of debit payable,

Make sure that the last record per agreement and currency code is 100%.

If amount payable,

Make sure that the total value of all records per agreement and currency code add up to a value that is greater or equal to the student account.

Key Clear Record, Key Clear Block and Key Clear From has been deactivated in this block. Use Remove Record instead.

Field	Type & Length	Description
Agreement Code	A4	The code will default from the previous block.
Currency Code	A3	The currency code will default from the previous block.
Payment Number	N2	Different payment numbers can be defined for every agreement code. This is also the sequence in which the different agreement rules will be perform. from the second record: If Dates Agreement Date must be greater than the previous agreement date. If % of Debits Payable: % of Debits Payable must be greater than the previous % of Debits Payable.
Da(y)s / (D)ates	A1	The da(y)s / (d)ates indicator will default from the previous block.
Agreement Date	(DD-MON-YYYY)	Specify the date of every payment number of every agreement. All ageing of debtor’s accounts will be performed relative to these dates.
Days	N3	Indicate the number of days from registration date or block start date (System operational definition SB of subsystem SD) on which each payment must be made.
Percentage of Debits Payable	N3	The percentage of the debits that are payable on the different dates. The last payment for every agreement should be 100 to ensure that all debits are covered by the agreement. Percentages and fixed amounts cannot be mixed for the same payment agreement.
Amount Payable	N8,2	The fixed amount that is payable on the different dates. Debits that are not covered by the total agreement will be classified as unallocated on age analysis.

Example:

Report sequence 2:

Validate payment agreements correctness as defined in sequence 1 of this option.

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
Year or ALL [ALL]	A4	It is a academic year
Agreement Code or ALL [ALL]	A4
Currency Code or ALL [ALL]	A4

Sort Order	Per	Comments
	Academic year and payment agreement code.

System Select
	No special system selection

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
29-Jan-2007	v01.0.0.0	Charlene van der Schyff	t133821	New manual format.
11-May-2009	v01.0.0.1	Ernie van den Berg	t157364	Review the manual.
02-Oct-2012	v02.0.0.2	Charlene van der Schyff	t183356	Update manual with new screen print of FSAM-24 block 1 "alternate description"
08-Dec-2014	v03.0.0.0	Charlene van der Schyff	t193161	Update with Sort Order on Block 1
31-Aug-2016	v04.0.0.0	Raymond Schoonraad	f216243	Key Clear Record, Key Clear Block and Key Clear From has been deactivated in this block. Use Remove Record instead.