Maintain Cancellation Credit Codes {FSAM-31}

Different institutions have different criteria for the calculation of credits upon cancellation of enrolment by a student.

These cancellation credit codes is link to the SD Fees Structure {FSAM-29} and {FSAM-1} and when the student register the cancellation credit code is link to the students fee account transactions {FSAO-7}. If the student cancel there registration (qualification, subject and/or residence) the system will apply the cancellation code rules to process reversal transaction is allowed be the cancellation rule.

When the user create the academic structure for the next year, then the system will also created this structure base on the previous year {SACAD-3}.

Fields in the option:

Block 1: Maintain Credits Codes
FCSM-1

The system can perform automatic calculation and posting of certain cancellation credits, using parameters which are maintained in this option. The same code can be used for different years and different records. The required information is:

Field

Type
&
Length

Description

Code

N10

Enter a user defined cancellation credit code.

Year

Enter the academic year for this cancellation credit code.

Description

A30

Enter a description for this cancellation credit code.

(D)ates or Da(Y)s Indicator

Select one of the options.
(D)ates

if cancellation credits must be for example between 15-JAN-19YY and 28-FEB-19YY.
Columns Block, Start and End Date is mandatory.

Da(Y)s

if the cancellation credits must be set on number of days after registration or block start date, for example between 01 and 30 days. Note: If da(Y)s is chosen, the count of the days will start from the registration date of the student or the start day of the block, depending on the system operational definition {FCSM-1b2} code ‘SB’ for subsystem SD – ‘USE BLOCK OR STUDENT REG. DATE’.
Columns Start and End Date is mandatory

Block

Enter the block code for which this cancellation credit code will be applicable is the code is for dates.
Blocks are defined in option {SCODE2-1}
<List of Values> is available during insert mode
The field has a Pop Up Menu that has the following:

Description of the Block

List Of Block Codes.

Start Date

(DD-MON-YYYY)

If the cancellation credit code is (D)ates, this will be the start date of the period selected for the cancellation credit.

End Date

(DD-MON-YYYY)

This is the end date of the period for a cancellation credit code.

Start Days

If the user chose da(Y)s, this will be the beginning of the period for the cancellation credit and the start day will be calculated from the date of the student’s registration date or the start day of the block, depending on the system operational definition {FCSM-1b2} code ‘SB’ for subsystem SD – ‘USE BLOCK OR STUDENT REG. DATE’.

End Days

This will be the last day of the selected period for the cancellation credit, before a new period starts.

Percentage Liable

The percentage liable can be for 0 (100% credit) up to 100 (100% payable, no credit).
Normal the different periods of a cancellation credit start with 0 and increment towards the last period of 100.
Example of days percentage liability:

Period	Number of Days	Perc Liable	Rules if student cancel in the period
Period 1	0 to 50	0	Receive 100% credit
Period 2	51 to 100	45	Receive 65% credit and 45% is payable
Period 3	101 to 200	75	Receive 25% credit and 75% is payable
Period 4	201 to 999	100	100% is payable

Always end your cancellation credit code with a percentage liable value of 100.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
29-Jan-2007	v01.0.0.0	Charlene van der Schyff	t133824	New manual format.
12-May-2009	v01.0.0.1	Ernie van den Berg	t157364	Review the manual.