Approval of Job Profiles per Post and Grade {P00018-1}

This is a facility for the senior of a Post to access, view and action the Job Profiles created by the Human Resources Department for Posts reporting to them.

The process starts when the Job Profile per Post and Grade {PPJO-2} has been completed in the Back Office and "Start Approval Process" button is selected.This will kick off Routing Type PPJP - see Overview of Job Profiles {P00017}. When the Start Approval Process is selected the routing number will be populated in the Approval Details panel.

The following SOD's have been created in System Operational Definitions {FPRM-9):

Code	Subs	Description	Alpha, Date Numeric	Alpha / Date Field
PW	PR	Approval Routing Code for Job Profiles	A	PSA
PX	PR	Rejection Routing Code for Job Profiles	A	PSR
PY	PR	Employee Acceptance Routing Code for Job Profile.	A	PEA
PZ	PR	Employee Rejection Routing Code for Job Profile	A	PER

Example:

Example:

Job Profiles per Grade and Post {P00018-1}

The senior will be able to view the Job Profile in detail on the iEnabler. Once the senior has viewed the job profile on the iEnabler he / she may proceed to either approve / reject.

Processing Rules
1	Start Approval Process {PPJO-2} creates the Routing Number by activating Routing Type 'PPJP' for the Job Profile for the Post and Grade.
2	The Routing Number is inserted into the Approval Details panel of menu option Job Profile per Post and Grade {PPJO-2}.
3	No updates to the Job Profile {PPJO-2} will be permitted after the routing number has been inserted.
4	On final completion of the Routing: - if approved, the final Approval Date is inserted into the Record {PPJO-2}. - if Rejected the Routing Number previously inserted is deleted in order for changes to be made and sent through again Acceptance / Approval.

Data displayed for logged in user:
Routing Number	Displays all routing numbers for actioning by the person logged in.
Post Code	Post Code of relevant Job Profile displays.
Post Description	Description of Post for the Post Code selected.
Active From Date	Active from date of the Job Profile.
Active To Date	The last date on which the Job Profile active.
Action	Select View Profile link to view the Job Profile. Click on Routing to Action (Approve / Reject).

Example:

When the "View Job Profile" is selected, the Job Profile is displayed in the following format, which may be saved as a .pdf.

Example:

For the Approver to action the Job Profile, the Routing Number should be clicked to action the Approval.

Example:

Seniors may also view the Job Profiles for all Posts for which they are the senior under Supervisors Area - My Post Establishment.

Example:

In addition, others may be given access to view Job Profiles per Post / per Department by linking the authorised person to Access Type 'PPPJ' on {PAMT-1}.
Access is given per Department.

History Of Changes

Date	System Version	By Whom	Job	Description
16-Oct-2019	v04.1.0.0	Philip Patrick	t234288	New User Manual