Overview Job Profiles in the Personnel iEnabler {P00017}

The system is used to provide functionality for an employee to Action their Job Profile created by Human Resources Department with access to view. In addition to providing seniors with functionality to Action Job Profiles for an Employee and Posts they are responsible for.

Seniors may view all Job Profiles for both their Posts and Employees under the Supervisors Area {P00003-5}.

In addition access may be given to authorised personnel to view Job Profiles under the Supervisors Area {P00003-5} by linking the person to Access Type 'PPPJ' on {PAMT-1}.

The following options are available under the Personnel iEnabler Job Profile System:

Employee Acceptance of Job Profile {P00017-1}
Approval of Job Profile

Per Post and Grade {P00018-1}
Per Person {P00018-2}

View My Job Profile {P00019-1}

Job Profile Process

Job Profile Template {PPJO-1} - a generic template is created which is used in Posts with similar or identical functions. This saves the the user time as an individual template does not have to be created for each Job Profile.
Job Profile per Post and Grade {PPJO-2} - The relevant information may be updated in this option and, once complete, an email will be sent to the senior, when the Start Approval Process button has been selected. Routing Type PPJP, will be started,by sending an email to the approver (senior) to action (Approve or Reject) Business Function in the iEnabler being Approval of Job Profile.
Job Profile per Person {PPJO-3} - The accepted Job Profile per Post and Grade will be linked to a person and, on acceptance in this menu option, on selecting Start Employee Acceptance Process button an email will be sent to the employee, using Routing Type PPJE, informing the user to action in iEnabler menu option Employee Acceptance of Job Profile {P00017-1}.

When the process has been completed employees may view My Job Profile {P00009-1}.

Prerequisites:

Along with the Personnel iEnabler, the Appointments System and General System must be operational. In particular, the following menu options:

Personnel Service Record (A person must be in service)
System Operational Definitions {FPRM-9} SOD's:

PW - Approval Outcome Code
PX - Rejection Outcome Code
PY - Employee's Acceptance Outcome Code
PZ - Employee's Rejection Outcome Code

Maintain Default Request Information {GROU-1} (Routing Types needs to be setup:

PPJP - Job Profile per Post and Grade
PPJE - Job Profile per Person

For more information, select Overview of Job Profiles {PMAIN-14}.

See Also:

Default Routing setup

The Job Profiles System is dependent on the Routing System {GMAIN-4} for Approval and Acceptance of Requests and uses Routing Request Types {GROU-1} PPJP (Job Profile per Post and Grade) and PPJE (Job Profile per Person).
The system is supplied with default routing set-ups as below:

Sequence 0 (zero) is always the start of a new routing request
When created, sequence 0 will automatically get an outcome of "C"ontinue, upon which sequence 1 is activated (as indicated in the Parallel Paths - tab)
Sequence 1 will automatically send an Email to the email address of the nominated user, setup in Organisations Contacts {PPEO-9}. This would be indicated by $SL,0,1001 in the User/Email - field. (Refer to the documentation on the Routing System {GMAIN-4} for detail on the meaning of $SL,0,1001 in this field). The contents of the Email is determined by the data setup in the "Routing Process Instructions" - tab.
Sequence 1 will also be assigned the nominated person required to action the selected outcome. Possible outcomes that may be assigned to sequence 1 are for:

PPJP - Job Profile per Post and Grade

PSA - Approve or PSR - Reject

PPJE - Job Profile per Person

PEA - Approve or PER - Reject

When the supervisor assigns an outcome, the sequence is activated as defined for the Routing Type on {GROU-1}.

PPJP - Job Profile per Post and Grade

In sequence "0" (zero) below, the following information is written in Routing Type PPJP, to following lines.

Sequence 0

Line Number	Field Name
1	Personnel Number - Job Profile
2	Personnel Number, Title, Initials and Surname - Job Profile
3	Work Number
4	Cell Number
5	Email Address
10	Job Profile Active From Date
11	Job Profile Active To Date
20	Post Code
21	Post Description
22	Post Code and Description
23	Grade Code
24	Grade Description
25	Grade Code and Description
26	Rank Code
27	Rank Description
28	Department Code
29	Department Description
30	Post: ________ Grade: ________ From: ________ To: ________
40	Action
41	Rejection Reason
42	Comment
50	Job Reports To Post Code
51	Job Reports Post Description
52	Job Reports To Personnel Number
53	Job Reports to Title, Initials, Surname
54	Job Reports To Email Address
60	Personnel number of the person who requested the route to kick off
61	Title, Initials and Surname of the person who requested the route to kick off
62	Email address of the person who requested the route to kick off
100	Routing Number
1000	Use line 1000 onwards to define other approval levels

PPJE - Job Profile per Person

In sequence "0" (zero) below, the following information is written in Routing Type PPJP, to following lines.

Sequence 0

Line Number	Field Name
1	Personnel Number - Job Profile
2	Personnel Number, Title, Initials and Surname - Job Profile
3	Work Number
4	Cell Number
5	Email Address
10	Job Profile Active From Date
11	Job Profile Active To Date
20	Post Code
21	Post Description
22	Post Code and Description
23	Grade Code
24	Grade Description
25	Grade Code and Description
26	Rank Code
27	Rank Description
28	Department Code
29	Department Description
30	Post: ________ Grade: ________ From: ________ To: ________
40	Action
41	Rejection Reason
42	Comment
50	Job Reports To Post Code
51	Job Reports Post Description
52	Job Reports To Personnel Number
53	Job Reports to Title, Initials, Surname
54	Job Reports To Email Address
60	Personnel number of the person who requested the route to kick off
61	Title, Initials and Surname of the person who requested the route to kick off
62	Email address of the person who requested the route to kick off
100	Routing Number
1000	Use line 1000 onwards to define other approval levels

History Of Changes

Date	System Version	By Whom	Job	Description
14-Oct-2019	v04.1.0.0	Philip Patrick	t234288	Create new manual.
09-May-2022	v04.1.0.1	Allie de Nysschen	t254587	Add detail of person who requests the routing process