Job Profile Template {PPJO-1}

This option is used to create and Maintain Job Profile Templates.

The template is used to store generic information for a Job Profile (e.g. Lecturer, Clerk etc). This information may be used when creating a Job Profile per Post & Grade {PPJO-2} or Job Profile per Person {PPJO-3}; by entering the Job Profile Template number, the information defined in the template will default in the Job Profile being created for the Post or Person filling the Post. This saves the user from having to retype repetitive information.

a) Search Functionality:

The default fields used to Search, are defined below. Additional fields and advanced search criteria may be added by clicking on the Advanced Button.

Default Search Fields:*

This table Lists the Job Profile Templates relevant to your Search parameters above. The List detail may not be edited, but the active record can be maintained in the next panel box. In addition, this data may be exported to Excel.

Example:

c) Maintain Job Profile Templates
Panel Box 1: Job Information

The Job Information relevant to the template is stored in this panel box.

Field	Type & Length	Description
Active From (Date)	D11	(DD-MMM-YYYY). Insert date from which the template is effective (Mandatory).
Active To	D11	(DD-MMM-YYYY) Last date the template is valid. The date may be updated, but it may not overlap with another record created for the same Template Number.
Template Number	A10	Template Number. (Mandatory).
Template Description	A40	A template description must be entered. (Mandatory).
Grade	A2	LOV to select correct Grade {PPJC-2}. (Mandatory).
Grade Description	DISPLAY	Populates when Grade Code is selected.
Rank	N5	Use LOV to select Rank Code. Defined in {PACS-2}
Rank Description	DISPLAY	Populates when Rank Code is selected.
Post Classification		Use combo-box to select the applicable Post Classification. Available options are: Blank (Default) A - Academic B - Academic Support C - Administrative D - Service Worker M - Manual O - Officer
Purpose Statement	A2000	A description describing the purpose of the job for which the generic template is being created.

Only the following fields are updatable when the record has been saved.

Active to - date,
Rank,
Post Classification, and
Purpose Statement

Example:

Panel Box 2: Position Summary

This Panel Box is used to define the Key Performance Areas (KPA) and to link them to the Key Activities for each Performance Area. This may be done by either selecting values from the Code Structures (detailed below) or by entering free text details.

New functionality exists to Duplicate the Position Summary. The user then does not need to enter each field.

Field	Type & Length	Description
KPA Number	D4	KPA Number. (Mandatory). This number is used to determine the ordering when displaying or printing.
KPA Code	A4	Enter a valid KPA Code or select a KPA Code using the LOV {PPJC-3}. This field is optional, but either KPA Code or KPA Details (free text) must be entered.
KPA Description	DISPLAY	Display field populates when KPA Code is entered.
KPA Details	A256	Free text format field to capture Details about the KPA. Optional, but either KPA Code or KPA Details must be entered.
Key Activity Number	N4	Key Activity number is entered for a KPA Number and KPA Code/KPA Details. (Mandatory).
Key Activity Code	A4	Enter a valid Key Activity Code or use the LOV to select Key Activity Code, defined in Key Activities / Task Codes Linked to KPA's {PPJC-4}. Optional, but either Key Activity Code or Key Activity Details (free text) must be entered. Multiple Key Activities may be entered for each KPA defined, the Number may not be duplicated.
Key Activity Code Description	DISPLAY	Displays description of Key Activity Code. Not updatable.
Key Activity Details	A256	Free format field to capture details about the Key Activity. Optional, but either Key Activity Code or Key Activity Details must be entered.
% Weighting (Time Taken)	N6.3	The % Weighting for the Key Performance Area (KPA) may be entered. (Optional).

The default sort order will be:

KPA Number - Ascending, then
Key Activity Number - Ascending.

Example:

Panel Box 3: Core Competencies

The Core Competencies relevant to the Job Template are stored in this panel box, being:

B - Behaviour / Attribute
K - Knowledge
S - Skills

For each Competency Type there is a LOV for codes defined on {PPJC-1}. Either predefined codes can be used or free text details.
The default sort order (ascending) will be applied on the Number field within each of the competencies.

Panel Box Grouping: Knowledge

Field	Type & Length	Description
Knowledge Number	N4	Knowledge number must be unique for Knowledge Competency. The number defaults when "Create" is selected. It increases when the next record is created. This number is used to determine the ordering when displaying or printing. (Mandatory).
Knowledge Code	A4	Select as applicable using LOV. Only type K - Knowledge will display. Defined in Competency Types {PPJC-1}. Optional, but either Knowledge Code or Knowledge Details (free text) must be entered.
Knowledge Code Description	DISPLAY	Displays the Description of the Knowledge Code entered.
Knowledge Details	A256	Free text field to describe the Knowledge Competency. Optional, but either Knowledge Code or Knowledge Details must be entered.

Example:

Panel Box Grouping: Skills

Field	Type & Length	Description
Skill Number	N4	Skill number must be unique for Skills Competency. The number defaults when "Create" is selected. It increases when the next record is created. This number is used to determine the ordering when displaying or printing. (Mandatory).
Skill Code	A4	Select as applicable using LOV. Only type S - Skills will display. Defined in Competency Types {PPJC-1}. Optional, but either Skill Code or Skill Details must be entered.
Skill Code Description	DISPLAY	Displays the Description of the Skill Code entered.
Skill Details	A256	Free text field to describe the Skill Competency. Optional, but either Skill Code or Skill Details must be entered.

Example:

Panel Box Grouping: Behaviour / Attribute

Field	Type & Length	Description
Behaviour / Attribute Number	N4	Behaviour / Attribute number must be unique for this Competency. The number defaults when "Create" is selected. It increases when the next record is created. This number is used to determine the ordering when displaying or printing. (Mandatory).
Behaviour / Attribute Code	A4	Select as applicable using LOV. Only type B - Behaviour / Attribute will display. Defined in Competency Types {PPJC-1}. Optional, but either Behaviour / Attribute Code or Behaviour / Attribute Details (free text) must be entered.
Behaviour / Attribute Code Description	DISPLAY	Displays the Description to the Behaviour/Attribute Code entered.
Behaviour / Attribute Details	A256	Free text field to describe Details of the Behaviour / Attribute Competency. Optional, but either Behaviour / Attribute Code or Behaviour / Attribute Details must be entered.

Example:

Panel Box 4: Job Specification
Panel Box Grouping: Qualifications

The Job Specifications relevant to the Job Template are stored in this panel box, being E - Experience and Q - Qualification Requirement. For each Qualification Number {PPJC-1} there is a LOV for codes defined. Either predefined codes can be used or free text details.

Field	Type & Length	Description
Qualification Number	N4	Qualification number must be unique for this Competency. The number defaults when "Create" is selected. It increases when the next record is created. This number is used to determine the ordering when displaying or printing. (Mandatory).
Qualification Code	A4	Select as applicable using LOV. Defined in Competency Types {PPJC-1} Q - Qualifications. Optional, but either Qualification Code or Qualification Details (Free Text) must be entered.
Qualification Code Description	DISPLAY	Displays the Description of the Qualification Code entered.
Qualification Details	A256	Free text field to describe the details of the Qualification Competency. Optional, but either Qualification Code or Qualification Details must be entered.

Example:

Panel Box Grouping: Experience

Field	Type & Length	Description
Experience Number	N4	Experience number must be unique for this Competency. The number defaults when "Create" is selected. This number is used to determine the ordering when displaying or printing. (Mandatory).
Experience Code	A4	Select as applicable using LOV. Defined in Competency Types {PPJC-1}. Optional, but either Experience Code or Experience Details (free text) must be entered.
Experience Code Description	DISPLAY	Displays the Description of the Experience Code entered.
Experience Details	A256	Free text field to describe the details of the Experience Competency. Optional, but either Experience Code or Experience Details must be entered.

Example:

Processing Rules
	No processing rules.

History of Changes

Date	System Version	By Whom	Job	Description
21-Feb-2019	v04.1.0.0	Philip Patrick	t234288	New manual.
13-Mar-2019	v04.1.0.0	Elsabe Marggraf	t234288	Proofread.
02-May-2019	v04.1.0.0	Philip Patrick	t234288	Revised.
05-Dec-2019	v04.1.0.1	Philip Patrick	t241074	Revised.