Overview of Job Profiles {PMAIN-14}

The Job Profiles subsystem was developed to provide the institution with the ability to:

Create Job Profile Template {PPJO-1} for generic job categories;
Create Job Profiles for each Post and applicable Grade {PPJO-2}, and
Create a Job Profiles {PPJO-3} for each Employee.

A new menu tree has been created for the Job Profiles Structure {PPJ}:

In the Code Structure Menu {PPJC}, the following menu options are required to be Setup:

1. Competency Types {PPJC-1}
Need to be created for the following characteristics:

B - Behaviour / Attribute
E - Experience
K - Knowledge
Q - Qualification Requirements
S - Skills

Example:

2. Grade Codes {PPJC-2}.

Example:

3. Key Performance Areas {PPJC-3}

Example:

4. Key Activity Indicators / Task Codes {PPJC-4}

Example:

5. Key Activities/Task Codes linked to KPAs {PPJC-5}

Example:

These Code Structure menu options are use as part of the process to create and maintain the following menu options in the Job Profiles Operational Menu {PPJO}:

Job Profile Template {PPJO-1}.This option is used to create and maintain Job Profile Templates. The template is used to store generic information for a Job Profile. This information may be used when creating a Job Profile per Post and Grade {PPJO-2} and for a Job Profile per Person {PPJO-3}. The purpose of the template allows the user not having to retype the generic information for every Job Profile per Grade or Person.

Job Profile per Post and Grade {PPJO-2}. This menu option is used to create and maintain Job Profiles Per Post and Grade. A Job Profile Template number may be used to default information from {PPJO-1} Job Profiles per Post and Grade are used by the eRecruitment System for part of an advertisement's content. As a result, the Post Advertisement may contain requirements for different Post Grades, e.g. a Senior Lecturer, Associate Professor and Professor. Therefore, one Post may have multiple Job Profiles defined, providing the Grades for each Job Profile differs. Only one Job Profile may be active for a Post / Grade advertisement. Thus, “Active From” or “Active To” dates cannot overlap for the same Post / Grade.

Job Profile per Person {PPJO-3}.This menu option is used to link create Job Profiles for employees with details that are specific to the person. Job Profiles per Person are u used to default details into the Employees annual Performance Agreement used for biannual and annual performance assessments

Example:

Report Menu {PPJR}

There are three reports use that may be used in the maintenance and viewing of Job Profile information, being

Job Profiles without Routing Number and Final Approval Date {PPJR-2}
Job Profiles Bulk Routing Execution {PPJR-3}
Bulk Copy of Job Profiles {PPJR-4}

Processing Rules
	No processing rules.

History of Changes

Date	System Version	By Whom	Job	Description
19-Mar-2019	v04.1.0.0	Philip Patrick	t211706	New On-line help document
14-Jun-2019	v04.1.0.0	Philip Patrick	t234288	Revised document