Approval and Placement of Advert on e-Recruitment {PERO-1}

This Menu Option is used to place Adverts on eRecruitment and to give a global view / tracking mechanism of the process followed, prior to the placement of the Advert on e-Recruitment.

It provides the following functionality:

A Manager may request for a Post to be advised through iEnabler Application to Advertise a Post {P00021-1}, a record for the Post Number is created, in addition, the Routing Number of the Request is displayed
Once Approved, the Approval Date is displayed
HR will create an Advert (or use an existing Advert Code) {PERC-2} and link the Advert Code to the Row created
The Advert can be sent for Approval by clicking on the ‘Start Approval Process for Placement of Advert’ {P00021-2}
Once Approved, the Approval Date is displayed and the Advert may be opened on eRecruitment for applicants to view and apply for, by setting the Start and End Dates and Display on eRecruitment Indicator YES
Alternatively, if the iEnabler functionality to apply for a Post to be advertised and the approval of the Advert contents is not being used, the Advert Code and applicable details may be manually captured.
Document Storage and retrieval

<Block 1> Search

Default Search fields have been defined, alternatively the Advanced Button may be used to add additional fields to search on.

Default Search fields are detailed below:

Field	Type & Length	Description
Post Code	A8	Enter Post code or use LOV to select.Defined in Post Establishment {PPEO-1}.
Advert Design Code	A10	Enter Advert Design Code or LOV to select. Defined in Advert Design Code {PERC-2}.
Division/Faculty Code	N4	Enter a Division/Faculty code or use LOV's to select
Department	N4	Enter a Department Code or use the LOV's to select

<Block 2> Maintain and Approve placement of Advert on e-Recruitment

Field	Type & Length	Description
Post Code	A8	Enter Post Code or use LOV to select. Defined in Post Establishment {PPEO-1}.
Post Description	A40	Post Description will populate when the Post Code is entered. Defined on {PPEO-1}.
Advert Design Code	A10	Enter Advert Design Code or LOV to select. Defined in Advert Design Code {PERC-2}.
Advert Code Description	A40	Advert Code Description will populate when the Advert Design Code has been entered. {PERC-2}.
Division/Faculty Code	N4	Division/Faculty code will display from the Post Establishment {PPEO-1}.
Faculty Name	A40	A description of the faculty will default from the Division/faculty Code.
Department	N4	The Department Code's will display as set up in the Post Establishment {PPEO-1}.
Department Name	A40	The Department name will default from the set up in Post Establishment {PPEO-1}.
Cost Centre	A20	Cost centre code + Description will display as set up in the Post Establishment {PPEO-1}.
Campus	N2	The Campus Description will display as set up in the Post Structure {PPEO-1}
Type of Appointment	A1	Select from the Static LOV provided E.g. F- Fixed Term, P- Permanent, T- Part Time
Employment Start period for Contract	D11	This is the start date of the contract.
Employment End period for Contract	D11	This is the end date of the contract.
Period of Appointment in Months	N3.2	If the Type of Appointment is T- Part time or F- Fixed Term, the start and end dates of the contract becomes mandatory and this field is calculated automatically using the start and end dates.
Question Groups Linked	A1	This field is automatically populated to show whether there are Question Groups linked to the Advert code from {PERC-6}
Advert Routing Number	N6	This field is automatically populated to indicate whether this row was initiated from iEnabler Application to Advertise a Post functionality {P00021-1}
Advert Approval Date	D11	The Final Approval date of the request to Advertise a Post {P00021-1}
Placement Routing Number	N6	This field is automatically populated when the Advert prepared by HR is sent for approval by clicking on the ‘Start Approval Process for Placement of Advert’ Button
Placement Approval Date	D11	The Final Approval date of the request to approve the Advert Contents

Advert Start Date	DD-MMM-YYYY	The date on which the Advert will be displayed on eRecruitment and from when applicants may apply for the position.
Advert End Date	DD-MMM-YYYY	The final date the Advert will be displayed on eRecruitment and the last day on which applicants may apply for the position.
Display Advert on e-Recruitment	A1	If set to Yes, the Advert will be opened on eRecruitment for the duration of the Start and End Dates above. If set to No, the Advert will not be displayed on eRecruitment. If any Routing Requests have been initiated and not yet Approved, the Advert may not be opened on eRecruitment
Advert Type to Display on e-Recruitment	A1	The Advert Type is displayed from the Advert Code {PERC-2} S- System generated M – Manual Advert Adverts are designed on {PERC-2}. In order for an Advert to be placed on eRecruitment, the Advert must have an Advert Code and the Advert Type must be indicated S – System generated (i.e. contents defined on the system {PERC-2} and Jasper reporting functionality used to generate the advert OR M- Manual Advert, an Advert that has been created outside the system (i.e. a Word Document) and uploaded and linked to the Advert Code, using Document Storage functionality {PERC-2}
Start Approval Process for the Placement of Advert	Select	This Button is used to start the Approval Process of the Advert Contents, to be displayed on eRecruitment (Optional)

Example:

History of Changes

Date	System Version	By Whom	Job	Description
16-Sep-2019	v04.1.0.0	Kerrylee Naidoo	t238193	New manual created.
02-Sep-2021	v04.1.0.1	Kerrylee Naidoo	t249780	Enhancement to manual
26 Apr-2022	v04.1.0.2	Allie de Nysschen	t254658	Ehancements to eRecruitment