Advert Design {PERC-2}

This option is used to Create and Maintain the contents of the Advert that is to be displayed on eRecruitment.

An advert may be designed with the functionality below or a manual advert may be uploaded in {PERO-1}.

In both cases an Advert code MUST be created.
The Advert Type that is to be displayed on eRecruitment should be set accordingly in this option to be 'M" Manual or 'S' System Generated.

Hint: While creating the Advert Design, if the system administrator want to see what an advert will look like, without creating an application, log in to the eRecruitment Web Application for Vacant Positions page with email address "checkquestions@erecruitment.edu", PIN 12345

Functionality exists for Adverts to be displayed to internal applicants only, i.e. applicants who are currently employed by the institution and are in service. To use this functionality, ‘Internal’ must be defined as the 1st word in the Advert Code Description field. By using this functionality, the Advert will only be displayed and visible for internal applicants to apply for the position; External Applicants will not see or be aware of the Advert posted on eRecruitment.

Advert Design may be used to define the requirements in a Job Advertisement that is displayed on eRecruitment.
A Post code MUST be created first {PPEO-1} before the advert can be designed.
If an active Job Profile exists for the Post Code and the Grade/s is entered in the Job Implementation Panel Box, all details defined in the Job Profile per Grade will be populated into the Advert contents. These details may be edited by inserting, updating or deleting as applicable to the contents of the Advert required.

Fields in this option:

Field	Type & Length	Description
Job Information
Advert Type to be Displayed on e-Recruitment	A1	(M) Manual or (S) System generated Select whether this advert can be displayed on eRecruitment or whether it should only be a Manual Advert.
Advert Design Code	A10	A code that represent the Adverts Design. Mandatory. User Defined. In order to auto generate the Advert design, indicator 'EA' in {GOPS-22} must be set to 'Y'. Generating a numeric value only selecting the highest value from the 'next eRecruitment advert code number' in {PRMT-3} and increment it by 1. The advert design code will also become non-Updateable, if it is auto generated. Please note: If the advert design code is auto generated then the advert design code cannot be re-used for the next advert of the same post.
Post code	A8	Unique code to identify the Post {PPEO-1}. Choose from the LOV's Once the Post code has been entered, the Campus, Faculty, Department, Rank, Senior, Post Classification will populate from the set up in {PPEO-1}
Inactive date	D11	Inactive date (DD-MMM-YYYY). Date from which the Advert Design Code may no longer be used.
Job Title	A40	Job Title- User defined. A suitable title for the Advertised post. Insert ‘Internal’ as the first word in the Advert Code, for the advert only to be displayed and visible to employees who are actively in service.
1st of 4 (Max) Grades	A2	Grades are defined on {PPJC-2}. A Grade is a grouping that encompasses positions with the same or similar values in order to assign compensation rates and structures . Choose from the LOV's. A maximum of four Grades are allowed.
Job Profile Active date	D11	From which date is the Job Profile Active (DD-MMM-YYYY).
Header Record
Line number	N4	This is the format/Sequence your advert will be displayed in. You can create additional lines in this field that will allow for additional information that you wish to add.
Details		This information is pulled from the Advert Design data that has been created.
Additional Information
Paragraph Number	N5	Choose which paragraph on the On line Advert you wish to have this Additional Information in.
Advert Information code	A4	Choose from the LOV's set up in {PERC-1}.
Details	A400	Any Additional Information that you wish to add to the Advert.

Example:

Purpose Statement

A purpose statement is a declarative sentence which summarizes the specific topic and goals of a document. It is typically included in the introduction to give the reader an accurate, concrete understanding what the document will cover and what he/she can gain from reading it.

Field	Type & Length	Description
Purpose Statement
Paragraph number	N5	Decide on which paragraph you want the Purpose Statement to be in for the specific grade.
Advert Information Code	A10	Choose from the LOV's set up in {PERC-1}.
Details	A4000	A short Description of the Purpose Statement details.
Grade	A2	Each Purpose Statement may be unique to an individual grade for the Advertisement. Choose from the LOV's.
Purpose Statement	A4000	Specific and precise - not general, broad or obscure Concise - one or two sentences Clear - not vague, ambiguous or confusing Goal-oriented - stated in terms of desired outcomes

Example:

Position Summary

This is used to clearly explain the obligations of the position so that the candidates have a clear picture of performance expectations. The functions should include level of importance, level of complexity, and all essential tasks
should be listed.
This is the job description of the Position Advertised in a summative paragraph, enabling the potential applicant to brief through the summary prior to reading the full vacancy.
This can be set up using a single grade definition that is applicable, alternatively it may be generic descriptions.

Field	Type & Length	Description
Paragraph Number	N5	Decide on which paragraph you want the Position Summary to be in.
Advert Information Code	A10	Choose from the LOV's set up in {PERC-1}.
Details	A256	Describe the basic purpose of the job. List the various duties in order of importance. Describe the tasks to be performed.
KPA Number	N4	Choose a number for the KPA in terms of order.
KPA Code	A4	Choose a KPA Code that has already been defined in {PPJC-3} from the LOV's.
KPA Code Description		Once the KPA Code has been chosen, the Description that has already been defined will populate.
KPA Details	A256	The details entered here will represent the performance areas in the business that these groups of people will be responsible for.
Key Activity Number	N4	These are the most important actions a company must perform to operate successfully. Key Activities need to be categorized efficiently in terms of their numbers.
Key Activity Code	A4	Each Key Activity should have its unique code that is linked to a KPA code {PPJC-5}.
Key Activity Code Description		Description of the Key Activity setup on {PPJC-5}
Key Activity Details	A256	Elaboration on what the Key Activity Entails.
% Weighting (Time Taken)	N20	The percentage of time taken to complete the activity.

Example:

Knowledge

This refers to the job related knowledge required for the position.

Field	Type & Length	Description
Knowledge Number	N4	The Knowledge Number must be unique for a Knowledge Competency. The number defaults when "Create" is selected. It increases when the next recorded is created. This number is used to determine the ordering when displaying or printing. (Mandatory).
Knowledge code	A4	Select as applicable using LOV. Only type K - Knowledge will display. Defined in Competency Types {PPJC-1}. Optional, but either Knowledge Code or Knowledge Details (free text) must be entered.
Knowledge Code Description		Displays the Description of the Knowledge Code {PPJC-1}
Knowledge Details	A256	Free text field to describe Knowledge Competency. Optional, but either Knowledge Code or Knowledge Details must be entered.

Example:

Skills

Job-specific skills are those abilities that allow a candidate for employment to excel in a particular job. Some skills are attained by attending school or training programs. Others can be acquired through experiential learning on the job.

Field	Type & Length	Description
Skill Number	N4	Skill number must be unique for Skills Competency. The number defaults when "Create" is selected. It increases when the next record is created. This number is used to determine the ordering when displaying or printing. (Mandatory).
Skill Code	A4	Select as applicable using LOV. Only type S - Skills will display. Defined in Competency Details {PPJC-1}. Optional, but either Skill Code or Skill Details must be entered.
Skill Code Description		Displays the Description of the Skill Code entered.
Skill Details	A256	Free text field to describe the Skill Competency. Optional, but either Skill Code or Skill Details must be entered.

Example:

Behavior/Attribute

Personal attributes that contribute to overall employability include commitment, adaptability, honesty and integrity, reliability, ability to deal with pressure, motivation, and cultural fit with the employing organisation.

Field	Type & Length	Description
Behavior / Attribute Number	N4	Behavior / Attribute number must be unique for this Competency. The number defaults when "Create" is selected. It increases when the next record is created. The number is used to determine the ordering when displaying or printing. (Mandatory).
Behavior / Attribute Code	A4	Select as applicable using LOV. Only type B - Behavior / Attribute will display. Defined in Competency Types {PPJC-1}. Optional, but either Behavior / Attribute Code or Behavior / Attribute Details must be entered.
Behavior / Attribute Code Description		Displays the Description to the Behavior / Attribute Code entered.
Behavior / Attribute Details	A256	Free text field to Details of the Behavior / Attribute Competency. Optional, but either Behavior / Attribute Code or Behavior / Attribute Details must be entered.

Qualification Requirements

For each Qualification Number {PPJC-1} there is LOV for codes defined.

These should be basic qualifications that candidates must possess in order to be considered for the position. They must be closely related to the duties of the position, and must be necessary to successfully fulfill the essential

functions of the position.

Field	Type & Length	Description
Qualification Number	N4	Qualification number must be unique for this Competency. This number is used to determine the ordering when displaying or printing. (Mandatory).
Qualification Code	A4	Select as applicable using LOV. Defined in Competency Types {PPJC-1} Q - Qualifications. Optional, but either Qualification Code or Qualification Details (free text) must be entered.
Qualification Code Description		Displays the Description of the Qualification Code entered.
Qualification Details	A256	Free text to describe the details of the Qualification Competency. Optional, but either Qualification Code or Qualification Details must be entered.

Example

Experience

Certain Experience is necessary for Job Profile per Post and Grade and may be recorded in this option. For each Experience Number {PPJC-1} there is a LOV for Codes defined. Either predefined codes can be used or free text.

Field	Type & Length	Description
Experience Number	N4	Experience number must be unique for this Competency.
Experience Code	A4	Select as applicable using LOV. Defined in Competency Details {PPJC-1}. Optional, but either Experience Code or Experience Details (free text) must be entered.
Experience Code Description		Displays the Description of the Experience Code entered.
Experience Details	A256	Free Text descriptive details of the Experience Competency. Optional, but either Experience Code or Experience Details must be entered.

Example:

Processing Rules
1.	All mandatory fields must be captured, if not captured do not allow commit and display standard error message.
2.	Post code must be setup {PPEO} before Designing an Advert.
3.	Advert Generic Information {PERC-1} must be created before Designing an Advert.
4.	Grades are to be defined on {PPJC} prior to attempting completing the grades information in this Menu Option.
5.	All Codes to be set up on {PPJC} in order to proceed to the operational side.

History of Changes

Date	System Version	By Whom	Job	Description
21-Aug-2019	v04.1.0.0	Kerrylee Naidoo	t238193	Advert Design eRecruitment
10-Mar-2022	v04.1.0.1	Sanele Chiliza	t254055	Added addtional information for Advert Design Code
27-Apr-2022	v04.1.0.2	Allie de Nysschen	t254658	eRecruitment enhancements.
15-Oct-2024	v04.1.0.3	Frans Pelser	t269486	System Admin View of Advert