Additional Days to be Calculated based on Service Period {PLCS-5}

This program is used to store the rules applicable to additional leave credits calculated based on the Employee’s years/months of service.

The Leave Package may be linked to the Appointment Types which must be used when determining the employees, continuous service period in order to determine if additional days must be created {PLCS-7}. If this is defined, the Continuous Service Period will be determined where the employee was appointed to these Appointment Types. If not defined the entire Continuous Service Period (Months/Years) will be determined using all Appointment Types. The additional leave credits are calculated by running {PLOP-12} and record is generated as a separate record to the Standard Leave Credit Calc record {PLOP-2}

Fields in this option:

Field	Type & Length	Description
Leave Package	(A2)	Enter the code as defined in Leave Packages {PLCS-1}. Leave Packages where "Inactive From" is in the past may not be entered.
Leave Type	(A3)	Enter the code as defined in Leave Types {PLCS-2}. For Leave Packages with no "Inactive From" date, only Leave Types with no "Inactive From" dates are allowed.
From Year	(N4)	From Year (i.e. The year of service the Additional Days are applicable) This field is mandatory 0 is allowed to be entered
From Month	(N2)	From Month (i.e. The month of service for the year entered the additional days are applicable. If additional days are to be given after 10 years of service this would be entered as year 10 month 0.) This field is mandatory 0 is allowed to be entered Valid values to be entered is between 0 and 12
To Year	(N4)	To Year (i.e. The year of service up to when the Additional Days are applicable) This field is mandatory: 0 is allowed to be entered To Year entered must be greater than or equal to From Year
To Month	(N2)	To Month (i.e. The month of service for the year entered the additional days are applicable) This field is mandatory 0 is allowed to be entered Valid values to be entered is between 0 and 12 To Month entered must be greater than or equal to From Month
Number of Additional Days	(N3.2)	Number of Additional Days This field is mandatory: Value entered must be greater than 0
Credit Type Indicator	(A1)	Credit Type Indicator Combo box list include the values below: • A-Credit Start of Leave Cycle (prior to EE meeting criteria) • B- Credit Start of following Leave Cycle (after EE meets criteria) • C-Credit on qualifying date within cycle • Null Rules: • If Leave Calc Method is 1 (1st of Month) or 3 (Yearly 1st of January) AND Leave is in Advance then value selected must be (A), (B) or (C) • If Leave is in Arrears then value selected must be (A) or (C) • For All other Leave Calc Methods then value must be Null
Maximum Number of days Accumulated	(N3)	Maximum Number of Days Accumulated. If there is a policy in place that restrict employees accumulating a maximum number of days, to restrict the number of additional days given to that maximum until the employees has taken leave. This field is optional
Allow Calculation as Max No of Days reduce within Cycle?	(A1)	Allow Calculation as Max No of Days reduce within Cycle? Y/N Rules • If Max Number of Days Accumulated field has a value then this field will be mandatory else it will be optional field.

Example(s):

Examples
1	If Employees years in service is >= 10 years and the employee has a leave balance of 10 days, 5 days are due to be credited and the Max Number of Days Accumulated is set to 15 as per rule set in this menu option. When the new program {PLOP-12} is ran, the program will credit personnel with 5 days.

Processing Rules
1	As this is being run as a separate process to the Leave Credit Calc, the transaction will be created in addition to the standard transaction created by the Leave Credit Calc. Standard process would be to run the Leave Credit Calc first and then to run this process. When creating additional days the leave record will be created with “Special Conditions- Additional leave days earned” The program will populate the field credit/debit indicator to be ‘C’

Processing
Rules

As this is being run as a separate process to the Leave Credit Calc, the transaction will be created in addition to the standard transaction created by the Leave Credit Calc.
Standard process would be to run the Leave Credit Calc first and then to run this process.
When creating additional days the leave record will be created with “Special Conditions- Additional leave days earned”
The program will populate the field credit/debit indicator to be ‘C’