Leave Types {PLCS-2}

This screen may be used to define the various types of leave and the applicable rules for each type. 

Fields in this option:

Block 1: Personnel Leave Types

Field	Type & Length	Description
Code	A3	This is a unique code for each leave type.
Name	A30	Typical names are: Accumulative Leave (Normal). Non-accumulative Leave (Normal). Sick Leave: Full Pay. Sick Leave: Half Pay. Study Leave, etc.
Print on Payslip	A1	The system defaults to (No).  Users of the ITS Payroll System may use this field to indicate whether the balance for a particular leave type should be printed on payslips.  Any number of leave types may be selected and the total of the balances will be printed on the payslips.
Cycle Start Date	DD-MON-YYYY	Supply the start date from which credits must be calculated. The leave calculation date will use this date to calculate pro-rata leave only where the leave calculated method used is 1 "Monthly (1st of Month)" or 3 "Yearly (January 1st)".
Allow Half Day	Yes/No	This indicator allows a person using the iEnabler to apply for 0.5 days leave for a specific leave type.  Otherwise applications are for full days.
Request Leave Reason	Yes/No	If set to (Y)es, the Leave Application in the Personnel iEnabler will request a Leave Reason Code {PLCS-4} from a person when applying for leave through the iEnabler. (Note:  The Leave Reason Code will be an optional field in the iEnabler Leave Application, with prompt "Medical Condition").
Consecutive Days	N3	The iEnabler Leave Application will test Leave Applications against the value. If the number of consecutive leave days in the calendar year for the leave type for the person exceeds the value the following message will be displayed: "A Relevant Supporting Document is Required For This Application (Consecutive Days Exceeded)" Example: For Sick Leave, if 5 consecutive days are taken a medical certificate is needed.
Non Consecutive Days	N3	The iEnabler Leave Application will test Leave Applications against the value. If the number of leave days (non-consecutive) in the calendar year for the leave type for the person is more than or equal to the value, the following message will be displayed: "A Relevant Supporting Document is Required For This Application (Non-consecutive Days Exceeded)". Note: The validation will exclude previous Leave Applications or Leave Debits that required a Medical Certificate and that exceeded the number of Consecutive Days. Example: For sick leave, if 5 non consecutive days are taken, a Medical Certificate is needed.
Interval	N3	Time period in number of days. The iEnabler Leave Application will use the value in this field (Interval) and the next field (Occasion) to test whether the number of times (Occasions) that the person takes leave within the period (Interval) is exceeded. If exceeded, the following message will be displayed: "A Relevant Supporting Document is Required For This Application (Occasions)". Example: For sick leave, a person may only take sick leave once within a 30 day period without submitting a medical certificate.
Occasion	N3	Number of times that Leave is taken, See above for how it is used.
Add/Hold	Yes/No	(Y)es or (N)o. All Leave Applications for Leave Types where this field is set to (Y)es will be placed "On hold". The "Copy Web Leave Applications into Back-Office" {PLOP-8}  will ignore all Leave Applications that are "On hold". To remove the "Hold", use Maintain Leave Hold {P00004-7} in the Personnel iEnabler. This may be used for Leave Types where the Approval Process and required supporting documentation differs from the process for "normal" leave types and is a mechanism to allow the Leave Administrator to prevent such Applications from being converted into Leave Debit Records before receiving the required documentation, for example: Sick Leave, where a Medical Certificate is required. Long Leave, where the Application is routed differently and where other documentation is required.
Colour	A15	The colour specified here will appear in the iEnabler Leave Calendar to identify the leave type. Although a list of values is not available and that no validations are done when this field is captured, the colour must be one of the HTML standard colours for a web browser to interpret the colour. Note that the both the colour names and the hex values of the colours are valid. Information about standard HTML colours supported by web browsers is available from W3Schools.com at http://www.w3schools.com/html/html_colors.asp or http://www.w3schools.com/html/html_colornames.asp
Date Leave Rules Changed	DD-MON-YYYY	The date of the last change to any of the above rules will display here.
Accumulation Date in iEnabler	DD-MON-YYYY	If this field is entered, the iEnabler show the balance as on this date and will display leave records where the End Date is after the date in this field if the field is not entered, all leave records will display in the iEnabler.
May not be linked to leave packages from	DD-MON-YYYY	Enter the date from which a specific personnel leave type must be inactive and not be used.
Last End Date for Application	DD-MON-YYYY	Enter the latest date that leave must be taken by, in  the current year. If the field is entered, the End Date of the iEnabler Leave Application must be less than or equal to this date. If no date is entered, leave may be applied for future dates. This date field is used to ensure leave for specific Leave Types is taken by a specific date, with the intention of the remaining leave balance being forfeited. Please Note : This only applies to iEnabler Leave Applications {P00004-1} and not the Back Office Leave Maintenance {PLOP-1}
Include in Remchannel Leave Entitlement	A1	Indicate if the Leave Entitlement for the Leave Type must be included when calculating the Remchannel Leave Entitlement. E.g. (Y/N/NULL) Remchannel ED Code Rules are maintained on {FPRG-13} and will also be displayed in the results table on {FPRG-6}.
Documents Required	Yes/No	(Y)es or (N)o. All Leave Applications for Leave Types where this field is set to (Y)es will require the user to upload supporting documents before submission.

Example(s): Block 1

Block 2: Supporting Documentation

The remarks entered here will display as notes in the iEnabler Leave Application for the Leave Types indicated.

Field	Type & Length	Description
Leave Type	A3	The Leave Type for which a remark is to be displayed.
Line	N3	The line number controls the order in which multiple Remark lines for a Leave Type are displayed in the iEnabler Leave Application.
Active	Yes/No	If set to (N)o, the Remark will not display in the iEnabler Leave Application.
Remark	A80	This field will be displayed in the iEnabler Leave Application.

Block 2

Block 3: Calculating Monetary Leave Values

This screen may be used to enter various Earnings (or Deductions) that should be taken into consideration when monetary values, associated with the selling of leave or amounts paid out as part of severance packages are to be calculated.

Note:  The ITS Payroll System should be in operation before this functionality can be used.

Field	Type & Length	Description
Leave Type	A3	The Leave Type for which the Monetary Value may be calculated.
E / D Code	A4	This field indicates which Earning or Deduction {FPRG-6} should be taken into account when calculating the value of leave sold.
Start Date	DD-MON-YYYY	This field indicates from when the Earning or Deduction should be taken into account when calculating the monetary value of leave sold. Note: An E / D Code cannot be linked if the Start Date is after the Inactive Date of the Earning or Deduction (FPRG - 6).
Date Active to	DD-MON-YYYY	This field indicates up to what date the Earning or Deduction should be taken into account when calculating the monetary value of leave sold.
Include for Selling of Leave	Yes / No	This field will determine whether an Earning or Deduction should be taken into account to calculate the monetary value of leave sold.
Percentage Selling of Leave	N6	This field will determine what percentage of the value of the existing Earning or Deduction in the salary transaction file will be taken into account when calculating the monetary value of leave sold.
Include for Severance Package	Yes / No	This field will determine whether an Earning or Deduction should be taken into account when calculating the monetary value of the leave component of a severance package.
Percentage Severance package	N6	This field will determine what percentage of the monetary value of the existing Earning or Deduction in the salary transaction file will be taken into account when calculating the monetary value of the leave component of a severance package.

Block 3:

Processing Rules
	No special processing rules.

See Also:

• Calculation of the Monetary Value of Leave Sold
• Selling of Leave

History of Changes

Date	System Version	By Whom	Job	Description
11-Oct-2006	v01.0.0.0	Amanda Nell	t133578	New manual format.
31-July-2007	v01.0.0.0	Allie de Nysschen	t142721	New development - reason for leave taken.
15-Aug-2007	v01.0.0.1	Allie de Nysschen	t117453	Correct Manuals.
22-Sep-2008	v01.0.0.2	Frans Pelser	t152966	Accumulation Date in iEnabler.
16-Oct-2008	v01.0.0.2	Magda van der Westhuizen	t151711	Update manual:  Language Editing:  Juliet Gillies.
10-Jul-2009	v01.0.0.3	Goodman Kabini	t160118	Add the second statement on Block 3 on the Description of Start Date.
05-May-2010	v01.0.0.4	Goodman Kabini	f166642	Add web link for javascripts colour on Colour Field of Block 1: Personnel Leave Types.
02-Dec-2010	v01.0.0.5	Goodman Kabini	f170525	Modify the second paragraph in the description of Non Consecutive Days field.
02-Mar-2011	v01.0.0.6	Precious Diale	t174563	Update manual: Add a new field 'May not be linked to leave packages from'and change image on block 1
25-May-2012	v03.0.0.0	Frans Pelser	t181123	Reference to the calculation of monetary values rules
22-Jul-2013	v03.0.0.1	Frans Pelser	f192522	Correct the spelling of Monetary
01-Sep-2015	v03.0.0.2	Mmasadi Matseke	T207124	Add new field "Latest End Date  for Application" and change the image on block 1.
06-Jan-2021	v04.1.0.0	Kerrylee Naidoo	t243463	Add new fields for Remchannel Development
31-Jul-2024	v04.1.0.1	Lucia	t268035	Change message displayed when attachement is required
12-Feb-2025	v04.1.0.2	Vikesh Ravjee	T269525	Add new field "Documents Required" to specify which leave types require supporting documentation.