Overview of the Leave System

This system may be used to:

Keep a record of leave taken.
Keep a record of leave days sold (encashed), calculate the monetary value of leave days sold or calculate financial provision for the selling of leave.
Monitor leave taken by an employee against the number of leave days that the employee is entitled to in a particular leave cycle.

The number of leave days that the employee is entitled to in a particular leave cycle, as well as the leave taken by the employee is recorded in Leave Records {PLOP-1}.

Leave taken by an employee is indicated as leave (D)ebit records
Leave sold by an employee is indicated as leave (S)old records
The number of leave days the employee is entitled to is indicated as leave (C)redit records.
Available leave at any point in time is the (positive) balance.

The system allows the definition of different Leave Types {PLCS-2}, that may be included in user defined Leave Packages {PLCS-1} using the Leave Package Structure {PLCS-3}.
The Leave Package for an employee is recorded as part of the creation of a Service Record {PBOP-2} for the employee. The recorded Leave Package is applicable for the duration of the particular service record.

The Leave Credit Calculation {PLOP-2} may be used to calculate the number of leave days that employees are entitled to within a leave cycle.
Rules for the calculation such as the method of calculation, the leave cycle start date, the duration of the cycle and the number of leave days allowed are recorded in the Leave Package Structure {PLCS-3}.

This system may be complemented by using the Personnel iEnabler System that allows employees apply for leave through a web page. It also allows employees to apply to sell leave. The Personnel iEnabler will then route the application through a pre-configured approval path and once approval is granted, the application may be copied into the Leave System as a leave (D)ebit- or (S)old record. Refer to the Overview of the Personnel iEnabler {P00000-2} for more detail.

Selling of Leave / Encashment of Leave:

The Integrator Payroll System must be operational for the following facilities to be available

The Calculation of Monetary Values
The payment of the Monetary Values to Personnel.

Set-up

The rules that govern the Selling of Leave are entered as part of the Leave Package Structure {PLCS-3} and the "Monetary Value of Leave" - tab of Leave Types {PLCS-2}
Refer to Calculation of the Monetary Value of Leave Days Sold for more information.

Enquiries regarding the selling of leave

The following facilities are available to assist with the calculation of values for enquiry purposes and can be used without generating any Leave (S)old - records or Financial Transactions

Selling of Leave {PLOP-5}

Monetary Value of Leave Sold {PLOPR1-4}

Leave Provision Report {PLOPR1-10}

Processing

The Application- and Approval process to Sell Leave {P00004-4} may be handled through the Personnel iEnabler
or
Leave (S)old - records may be entered through Leave Records {PLOP-1} / {PLOP-10}
Whether the Leave Sold Record is created through the Personnel iEnabler or through Leave Records {PLOP-1} / {PLOP-10}, the Monetary Value will automatically be created.
The Monetary Value may be updated before further processing through Leave Records {PLOP-1} / {PLOP-10}.
Individual Earnings {FPRI-2} may be created for processing through the Integrator Payroll System through Create Leave Selling Earnings {FPRI-12}
In the case of errors, Leave Selling Earnings may be rolled back with Rollback Leave Selling Earnings {FPRI-13}.

History of Changes

Date	System Version	By Whom	Job	Description
08-Jan-2007	v01.0.0.0	Frans Pelser	t138771	Proofread and Correction of Integrator Manuals.
16-Oct-2008	v01.0.0.0	Magda van der Westhuizen	t151711	Update manual: Language Editing: Juliet Gillies.
28-May-2012	v03.0.0.0	Frans Pelser	t181123	Selling of Leave
22-Jul-2013	v03.0.0.1	Frans Pelser	t190555	Spelling of Monetary