Student Confirmation Pack {SDGUIC-2}

The option is used to:

Send Welcome Pack and/or ARS to students that was registered or change registration and/or do not get any study guides.
Send follow-up Issue letter/s to students where out of stock requested items exist or any other reason link to study guide requisitions and issues.
Send General letter to student using this program selection criteria to identify the students.

For more detail of how this option from part of Study Guides and Enquirer Brochures, see Outline Study Guide and Enquirer Brochure Manual

The output file is sequential per student, issue letter, welcome letter, ARS and/or general letter.

On selection of the option, the system will prompt the user with a print menu and thereafter the following:

User Selection/ Prompt Number	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
	First Student Number or ALL [ALL]	A9	If the answer is ALL Then Skip to prompt 50 Else Next prompt
	Next Student Number or Enter to Exit (up to 19 times)	N9	On Enter to Exit the program will skip to prompt 50
50	Start Registration Date [System date - 30 days]	DD-MON-YYYY
	End Registration Date [System date]	DD-MON-YYYY
	Block Code or ALL [ALL]	A2	<List of Values> is available.
	Subject Code or ALL [ALL]	A7
	Offering Type or ALL [ALL]	A2
	Contract Code or ALL [ALL]	A7
	Issue Type (N)ormal or (S)pecial [N]	A1
	If Requisition(s) Exist for Registration, Print Issue Letter if Request(s) is: 1) Not Issued 2) Issued Fully 3) Issued Partly 4) Issued Fully or Partly 5) Not Issued or Issued Party 6) Ignore Requisition Your Choice [5]	N1	If the answer is 6 Then Skip to prompt 150 Else Next prompt
	*********************************************************************** ****************************************** Please Note that certain tags may not be used within the letter groups to be chosen below. The reason is that the program does not work with Issue Voucher, it works only with Requisitions. ********************************************************************* ********************************************
	Issue Letter Group Code	A8	Valid values are the same as the output format code use for option "iComms: Issue Voucher Dispatch Note" {SDGUIC-3} <List of Values> is available.
150	Process Welcome Pack (Y/N) [Y]	A1	If the answer is N Then Skip to prompt 200 Else Next prompt
	Exclude Subjects with Results (Y/N) [Y]	A1
	Check/Update Welcome Control Table (Y/N) [Y]	A1
	Welcome Pack Group Code	A8	Valid values are the same as the output format code use for option "Registered Students" {SCOM3-2}. <List of Values> is available.
	Include Modules (Y/N) [N]	A1
200	Process ARS where Subject does have ARS Definition but no Request (Y/N) [Y]	A1	Will print a assessment return sheet/s {TASKS1-30} for the subject/s that do not have a stock item (define with function ARS) and Subject link in option {SDGUIM-1}.
	Need a General Letter to be Printed (Y/N) [Y]	A1	If the answer is N Then Skip to prompt 230 Else Next prompt
	General Letter Group Code	A8	Valid values are the same as the output format code use for option "Registered Students" {SCOM3-2}. <List of Values> is available.
230	Contact Selection	A2
	Address Selection	A2
	Order by Student Number Alpha/Numeric [N]	A1
	Document Date [System date]	DD-MON-YYYY
	Create letter Log Files (Y/N) [N]	A1

Sort Order	Per	Comments
	Selection criteria

System Select

Example:

See the following options for examples of the output:

Issue letter            {SDGUIC-3}
Welcome letter      {SCOM3-2}
ARS                   {TASKS1-30}
General letter       {SCOM3-2}

Processing Rules
	No special processing rules

History Of Changes

Date	System Version	By Whom	Job	Description
04-Sep-2009	v01.0.0.0	Ernie van den Berg	t160074	New manual.