Making an Offer {SNAPPAA-8}


This option is used to make offers to applicants.



The following must be done before this option may be executed:

The Quotas must be defined at {SACAD-13b6}

The %Quotas may be defined at {SNAPPAC-6} if the country code on {GCS-1} is defined as 'UGN'.

An Admission status for the events A2 and A7 must be defined at {SCAO1-6}.

System cycle 'A' must be open at  {SMNT-2b1}.

An Application Record must exist at {SNAPPA-3} for the student to be considered.


This option must only be executed AFTER the Eligibility program on {SNAPPAA-5} is executed.

Once correspondence has been sent to applicants, the program should no longer be run for 'Redo'. This will cause data to change and applicants to whom an offer was made previously may now be excluded.  Only applicants with an Admission status linked to event 'A2' will be considered.

 
User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
  Year Of Application. YYYY  
  First Qualification Code to include or ALL. A7  
  If ALL, First Qualification Code to Exclude.      
  Block Code for the Application. A2  
  First Offering Type to Include or ALL. A2  
  If ALL, First Offering Type to Exclude.      
  First Study Period to include or ALL. A2  
  If ALL, First Study Period to Exclude.      
  Add offers or Redo? (A / R). A1  
If The Country Code on {GCS-1} = NULL: 
    Enter WRS Score to be used at Cut-off Score.        
If the country code on {GCS-1} is 'UGN':                   
     Make offer according to Student Type? (Y / N) A1  
    If Y enter Student Type. A1  
    Make offer according to Gender? (Y / N) A1  
 

Sort Order Per Comments
  Qualification, Offering Type, Study Period, WRS, Additional Credit, Choice and Student Number.               


System Select    
  No special system selection.


Example:

Offer Program report




Processing
Rules		  
   

If an applicant's higher choice has an application status that will prevent him / her from registering and this status is not linked to event 'A2', the following choice will be considered. It may happen that an applicant with a lower Qualification choice number replaces an applicant with a higher choice number due to the fact that the applicant has a higher WRS score.

The program may be run as a 'Re-do' or to 'Add' applicants.

  • A 'Re-do' implies that all the applicants with an application status linked to event 'A7' and 'A2' are considered. The Application Status 'A7' is changed, at the beginning of the calculation, to the application Status linked to the event 'A2'.
  • An 'Add' implies that students will be added until the quota is full.

If an institution works with quotas, these must be defined at {SACAD-13b6}. If the amount of offers to be made will differ on Student Type and / or Gender, the % Quota must be defined at {SNAPPAC-6}.

  • If only the quota on {SACAD-13b6} is considered, the offers will be made to applicants until the quota is full. 
  • If the institution considers student type and gender % quota on {SNAPPAC-6} as well, the calculation will be done on  a % of the quota on {SACAD-13b6}:
        eg.    Quota     Student Type     Male        Female          
                  100          N =  40%         80%        20%

        This means that only 40 N-type students of which (32 male and 8 female) may be selected.


History of Changes

Date System Version By Whom Job Description
07-Nov-2007 v01.0.0.0 Melanie Zeelie t124377 New manual format.
15--Nov-2007 v01.0.0.0 Melanie Zeelie t124377 New image
13-May-2008 v01.0.0.0 Magda van der Westhuizen t149068 Insert links and spaces.
03-Oct-2008v01.0.0.0Magda van der Westhuizent152511Update manual:  Language Editing:  Juliet Gillies.