Examination Queries {SSTUDQ-2}


This option enables the user to record enquiries from students related to specific aspects of examination results. It also provides a facility to handle an on-line applications for special types of examinations, e.g. Re-examinations, etc. 

The printer is set up in the General Sub-system {GPRT-3} to linked default or dedicated printers. All records write away to a log file in {SMNTL-1}. If a user is not linked to the function “IPRT”, the program will check if the user has a default printer on option {USERS-5}. If no printer is found the program will check if a default record for the function “IRPT” exists in {GPRT-3}.

Fields in the option:

Block 1:  Examination Query

Field Type
&
Length		 Description
Student N9  The student number is entered and the title, initials, surname and postal address of the student are displayed.
Exam Year YYYY The calendar year in respect of which the query is made.
Month N2 The applicable examination month.
View Address Info  Button Refer to the Operational Manual for Addresses
  When <NEXT BLOCK> is pressed, the subjects for which this student are enrolled for the particular calendar year and exam month are displayed.

Example:

Example of sstudq-2b1



Block 2:  Possible Subjects



Field Type
&
Length		 Description
The following fields are displayed and cannot be changed:
  • Subject Code and Description.
  • Offering Type.
  • Examination Month.
  • Year Mark.
  • Exam Granted.
  • Exam Mark.
  • Final Mark.
  • Result Code and Type as well as description.
  • Cancel Date.
  The <NEXT BLOCK> command will allow the user to enter the reason code for the enquiry and to print a proof of the enquiry. 

Example:

Example of sstudq-2b2



Block 3:  Reason   

Field Type
&
Length		 Description
Reason Code A3 The description is displayed. The <LIST> function will display all valid codes.
Print A1 The user must press <COMMIT> to activate the reports.
  Two copies of the report are printed. The student keeps one copy as proof of the enquiry or application keeps one copy, and the second copy is used by the institution to process the application or enquiry. 


Example:

Example of sstudq-2b3



Block 4:  Historic Changes

This is a log file to view changes made to exam paper marks and to indicate the user that generated the re-mark.

Field Type
&
Length		 Description
Date  DD-MON-YYYY The date the changes were made.
User  A8 The user that generated the re-mark.
Status  A5 To indicate del - record deleted, ins - record inserted, old - before image of updated record and new - after image of updated record.
Data  A130 The Student Number, Year, Examination Month and Subject Code will be displayed.

Example:

Example of sstudq-2b4



Processing
Rules		  
  No special processing rules.

See Also:


History of Changes

Date System Version By Whom Job Description
27-Feb-2007 v01.0.0.0 Amanda Nell t133948 New manual format.
30-Nov-2007 v01.0.0.0 Melanie Zeelie t133948 Corrections and Proofread
01-Dec-2008 v01.0.0.0 Charlene van der Schyff t151710 Edit language obtained from proof read language Juliet Gillies.