Multiple Leave Application {P00004-16}

This purpose of this menu option is used to allow the user to capture multiple leave applications for different Leave types on one screen.
This menu option allows you to capture multiple leave applications for one or multiple leave types on one screen.

  1. A list of Leave Types {PLCS-2} linked to the relevant Leave Package of the employee will be displayed {PLCS-3}, with the Leave Entitlement and Leave Balance per Leave Type.
    1. Note that Leave Types will be excluded where the field "iEnabler Characteristics" in the Leave Package Structure {PLCS-3} are set to the following:




On Selection of a Leave Type, details for the Employee relating to the Leave Type, will be displayed. 




2.        If "Debiting", in the "Leave Package Structure" {PLCS-3} for the leave type, is set to 'Automatic',

         The number of days field will not display, instead a message is displayed showing 'Number of Days calculated Automatically'. 

        Alternatively, the user may enter the number of days leave applied for. 

3.    Only leave application where the end date of the application is less or equal to the "Latest End Date for Application that is set up in {PLCS-2} will be allowed. If the latest End Date for Application in {PLCS-2}  has in null value any future leave application will allowed, taking into account current validations.

4.   If "Request for Leave Reason" is set to (Y)es in the Leave Types {PLCS-2}, a "Medical Condition"-field will appear on the leave application form. The List of Values for the field is maintained in Reason for Leave {PLCS-4}.

        1. The Leave reason field will appear on the leave application screen as a non mandatory field. Linked to this field will be a list of values for all leave reason codes created in {PLCS-4}.  

5. The user may upload supporting documents once a leave application has been saved on the iEnabler OR select the Request Number for each leave application in the list of applications that is not yet approved to upload or view supporting documents.

    1. A document category for the documents to be uploaded should exist in "Maintain Document Categories" {GDOCS-1};
    2. The prompts below should exist for the document category in "Maintain Document Categories" {GDOCS-1}.
Prompt Number Prompt Reference Type Object
1 Personnel Number N NUM
2 Leave Type A Type
3 Leave Start Date D SDATE
  1. The Document Category should be entered as the value in the Alpha Field of the System Operational Definition in the "SD - Supporting Documentation" for sub-system "HR" in the ("System Operational Definitions" {GCS2-11}); 
  2. An artificial user record, with user code "Web", should exist in the User Access Definitions {USERS-5}

E.g. To upload supporting documents, you may save the application and submit supporting documents from the same page:



The leave balance displayed on iEnabler leave applications will exclude any cancellation application until it is approved {P00004-2}.

The leave application will be copied to the back office when {PLOP-8} is run and a leave debit record will be created and displayed on {PLOP-1}.

Previous Leave Applications will not be displayed in 'Multiple Leave Applications', you will be able to view previous leave applications for the chosen Leave Type in Sinlge Leave applications {P00004-1}.


6. Data captured may be cleared, before saving the application, by clicking on the ‘Clear Form’ Button.

7. After saving / submitting an application, click on the ‘Enter Another Application’ Button to start the process of another leave application.


History of Changes

Date System Version By Whom Job Description
30-jun-2020 v04.1.0.1 Kerrylee Naidoo t239666 New menu option created. Incorrect menu linked