iEnabler Exam Mark Upload/Download {PL0001-23}

This option is directed for the lecturer to upload/download and/or enter exam marks.

The Lecturer will be able to download and upload, insert or update exam paper marks for the year where if:

The system date must be between the start and end date of {SMNT-2} System Cycle 'E' Enter Exam Marks, for all subjects
The staff member has an active service record on the Personnel system {PBOP-2};
Besides the option to manage access on {PWEBM-8}, access through Group allocation on {SACADO-13} was added, controlled by the following SODs on {SMNT-12}:
- Access on Group allocation still depends on SOD B1/SR Allow Non-Primary Lecturers to Enter Assessment Marks on Lecturer iEnabler.
- SOD EM/LI Entry of Exam Paper or Exam Marks Access only based on PWEBM setup
- SOD MY/LI - Year for Loading of Marks on Lecturer iEnabler which defaults to NULL (select for all years). This applies to the loading of Paper, Exam and Final marks on lecturer iEnabler BUT NOT option iEnabler Year Mark Upload/Download
At least one student is registered for the subject without a cancellation date as displayed in {SSTUDY-21}.
The Exam Group is not NULL (empty), but is linked to the same exam group as set-up on {PWEBM-8} for the specific subject, offering type and lecturer combination.
Depending on the setting of {SMNT-12} SOD AG/RE Select Only Students with Exam Granted, students with or without exam granted will be included in the 'Download / Upload' exam marks process. The default of the SOD is 'Y'.
Some clients make provision for different servers for external and internal access to the iEnabler. These servers are configured using SODs on {GCS2-11}
- SOD VR/GC Upload Marks with Servlet for internal access..
- SOD LM/GC Upload Marks with Servlet for external access. At most clients (where the same server is used) this will be the same as VR/GC.

Process:

Complete the Academic and Exam Year, Exam Month and Exam Type and click on the "Search" button to query Subjects:

A "Subject List for Exam Marks" will appear, according to the subject(s) / offering type linked to the specific lecturer on {PWEBM-8} and the students registered for the specific exam year, exam month, offering type and applicable exam group. The Subject Code, Subject Description, Exam Group, Campus and Offering Type will be displayed.

Click on a Subject Code and "Choose an Option" to select the entering of Exam Marks list to display either Numerically, or Alphabetically.

Clicking on the "Calculation Criteria" button, will display the exam paper mark criteria of the selected subject, as set up on {SSTUDE-2}.

For "Enter Exam Marks Numerically/Alphabetically", the Student Number, Student Name, Year Mark, Exam Mark, Final Mark, Result, Result Description and Published columns will be displayed.

NOTE: Any changes to Exam Marks will write to the Log file on {SMNTL-3}

Buttons are displayed at the bottom of the screen and can be used as applicable to the different processes:


       1. Return

          To re-query after "Upload to ITS", click on "Return" and choose the applicable subject again. Alternatively, if a Subject Code was selected erroneously and another Subject Code needs to be selected,
            the "Return" button will take the user back to the Subject List, in order to select the next Subject Code.

       2. Download to Excel

            By clicking on the "Download to Excel" button, the lecturer can download the list of students registered for the specific subject, update their Exam Marks and save the Excel file.

       3. Upload to ITS

             The saved Excel file with Exam Marks, can be uploaded back into the iEnabler by clicking on the "Upload to ITS" button. A "browse" option gives the functionality to select the applicable Excel file.
             After selecting the Excel file, click on the "Process" button to import the Exam Marks.

   4. Save and Calculate Final Marks and Results

             Clicking on the "Save and Calculate Final Marks and Results" button will save the uploaded Exam Marks, calculate the Final Marks and Results, and display accordingly in the iEnabler.
             These marks and results are saved into an interim table in the iEnabler and at this stage will not display the same in the standard subject table (only once it is published).

       5. Publish

             Only once the "Publish" button has been selected after Saving, the Exam Marks, Final Marks and Results will display in the back office. The interim table in the iEnabler will be deleted.
             On re-selection of "iEnabler Exam Mark Upload/Download", the Exam Marks, Final Marks and Results will display similarly in the iEnabler, as in the back office.

Click on the "Download to Excel" button and save the file on your computer:

Update the Exam Marks in the Excel file, save and then click on "Upload to ITS":

Click on the "Browse" button in order to select the updated Exam Marks Excel file. Once the file is selected, click on the "Process" button and the Exam Marks will be imported:

To re-query the uploaded Exam Marks, click on the "Return" button and select the applicable subject again:

Click on the "Save and Calculate Final Marks and Results" button and the Exam Mark, Final Mark, Result and Result Description will be displayed in the iEnabler.

On the click of the "Publish" button, the Exam Mark, Final Mark, Result and Result Description are updated on the standard subject table, in the back office.
Simultaneously these marks and results are deleted from the interim table on the iEnabler.

Re-select the option "iEnabler Exam Mark Upload/Download" and the new values are drawn from the standard subject table and displayed accordingly in the iEnabler.

Processing Rules
	No special processing rules.

History of Changes

Date	System Version	By Whom	Job	Description
15-Aug-2019	v04.1.0.0	Amanda van Emmenis	T225701	New manual format.
17-Aug-2019	v04.1.0.0	Amanda van Emmenis	T225701	Add new screenprints.
27-Sep-2019	v04.1.0.0	Amanda van Emmenis	T225701	Correct reference of Year Marks to Exam Marks
15-Oct-2019	v04.1.0.0	Magda van der Westhuizen	T225701	Depending on the setting of SOD 'AG / RE' on {SMNT-12} students with or without exam granted will be included in the 'Download / Upload' exam marks process. The default of the SOD is 'Y'.
26-Oct-2019	v04.1.0.0	Magda van der Westhuizen	T225701	Update the images.
10-Mar-2023	v04.1.0.1	Esther Nel	T257242	T256504 Allow bulk upload and download without having to define them on {PWEB-8}, use {SACADO-13} class group allocations