Academic Applications {SCOM2-1}

This option allows documents, etc., to be produced for students on the basis of applications as maintained under the options for academic applications, {SNAPPA-1 / SNAPPA-3}.

The option could result in a student being selected more than once, depending on the selection criteria entered. Should a student be selected only once, then option {SCOM2-4} should rather be used.

All documents (letter, list, label, logfile) must be defined on {GMNT-14}

The fields are:

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
Print Letters		Refer to Operational Manual for Correspondence.
Print Lists		Refer to Operational Manual for Correspondence.
Print Labels		Refer to Operational Manual for Correspondence.
Print ASCII		Refer to Operational Manual for Correspondence.
Send SMS		Refer to Operational Manual for Correspondence.
Contact Type		Refer to Operational Manual for Correspondence.
Address Type		Refer to Operational Manual for Correspondence.
Communication Type		Refer to Operational Manual for Correspondence.
SMS Communication Type		Refer to Operational Manual for Correspondence.
Sort Order		Refer to Operational Manual for Correspondence.
Document Date		Refer to Operational Manual for Correspondence.
Is this a Test Document		Refer to Operational Manual for Correspondence.
Create a Logfile		Refer to Operational Manual for Correspondence.
Calendar Year	YYYY	The year for which the application was made.
Block Code	A2	The academic block of the application. The allowed values can be viewed by using the <LIST> command.
Campus Code or [ALL]	A2	The campus code of the application. The allowed values can be viewed by using the <LIST> command.
Faculty Code or [ALL]	N4	The faculty / school of the application. The allowed values can be viewed by using the <LIST> command.
Qualification Code or [ALL]	A1	The qualification for which the student applied. The allowed values can be viewed by using the <LIST> command.
Qualification Student Type or [ALL]	A2	The Student Type on the students qualification.
Subject Offering Type or [ALL]	A2	The subject offering type of the application. The allowed values can be viewed by using the <LIST> command.
Study Period or [ALL]	A1	The period of study of the application. The allowed values can be viewed by using the <LIST> command.
Subject Student Type or [ALL]	A2	The Subject Student Type of the Student {SNAPPA-3}. The allowed values can be viewed by using the <LIST> command.
Admittance: (Y)es / (N)o or [B]oth	A1	The allowed values are (Y)es / (N)o / (B)oth. The admittance status of the application. The admission status is linked to the admittance status in option {SCODE-26}.
Admission Status or [ALL] (Blank for no Status)	A2	The status of the application. If left blank, applications without any status will be selected. The allowed values can be viewed by using the <LIST> command.
Print all Choices ((Y)es / (N)o )	A1	A (Y)es will print multiple records for all tags with a _R.
Include Already Admitted Students ((Y)es / (N)o)	A1	An applicant can have more than one application record. If the applicant has already been admitted to one of these, but not admitted to another, requirement might be desirable to suppress the printing of letters to the applicant, for the qualification to which the applicant was not selected. A (N)o will not select an applicant for any application choice, if there is already a (Y)es status in respect of another application choice.
Select [B]ulk or Individual Students.	A1	Enter (I)ndividual student numbers on the next block.

Sort Order	Per	Comments
	Postal Code and / or Faculty, Qualification and then the order selected in the program, (Alphabetical, Numerical) or (Numerical).	Note: The list always works best if not sorted per Postal Code.

System Select
	Academic structure year is equal to the academic application year.
	Academic application cancel date is blank.
	Academic application year is equal to the input year.
	Biographical cancel date is blank.
	Date deceased on biographical is blank.

Fields that will print on the List:

Student Number, Name, Qualification Code and Description, Offering Type, Study Period, Status Code and Description.

Example List:

Example Log file:

Processing Rules
	No special processing rules.

The tags for this letter are:

	Tag	Comments
	Admit Status Descriptions (Repeat)	<AdmitDesc_R>
	Admit Status Descriptions	<AdmitDesc>
	Block Code Description	<BlockDesc>
	Calendar Year	<CalYear>
	Faculty Code Description	<FacDesc>
	Admission Status Description	<AdmitDesc>
	Offering Type Description	<OffTypeDesc_R>
	Planned Subject Description and Admit Status Description	<PlanSubjdescAdmitDesc_R>
	Qualification Description (Repeat)	<QualDesc_R>
	Qualification Descriptions and Study Period Descriptions	<QualDescStudyPerDesc_R>
	Qualification / Study Period / Admit Status Descriptions	<QualDescStudyPDescAdmitDesc_R>
	Planned Subject / Student Offering Type Descriptions	<PlanSbjStudOffDesc_R>
	Planned Subject / Student Type Type Descriptions	<PlanSbjStudDesc_R>
	Care Off	<CareOf>
	Contact Type	<ContactType>
	Subject Offering Type Student Type Code	<SubjOffTypeStudentTypeCode_R>
	Subject Offering Type Student Type Description	<SubjOffTypeStudentTypeDesc_R>
	Qualification Offering Type Student Type Code	<QualOffTypeStudentTypeCode_R>
	Qualification Offering Type Student Type Description	<QualOffTypeStudentTypeDesc_R>
	Combination of Qualification Description and Offering Type Description.	<QualDescOTDesc_R>
	Reason Code	<ReasonCode>
	ID Number	<StudIDNumber>
	Duration of Qualification This tag is used to print the Minimum Total Time as define on SACAD-13 Tab - Approved Qualifications	<QualDuration>
	End Year of Study This tag is used to calculation the year inwhich the student should complete studies. It is calculated as follows: Application Year +(Duration of Qualification - 1 year) e.g. Application year 2015 Duration = 3 Student could finish in 2017 If the Total Minimum Time is set as 3.5, the value will be printed as 2017.5	<EndCalYear>
	Student balance	<StudBalance>
	Approved Qualification Name	<AppQualCodeDescr_R>

Date	System Version	By Whom	Job	Description
13-Dec-2006	v01.0.0.0	Amanda Nell	T132227	Create a new manual.
26-Jun-2007	v01.0.0.0	Magda van der Westhuizen	T13341	Edit manual.
04-Nov-2008	v01.0.0.0	Magda van der Westhuizen	T151714	Update manual: Language Editing: Juliet Gillies.
17-Dec-2008	v01.0.0.1	Phlip Pretorius	F154065	Correct reference in manual
06-Apr-2010	v02.0.0.0	Magda van der Westhuizen	T160884	Insert new parameter for Student Type and add two new tags for Planned Subjects.
29-Apr-2010	v02.0.0.1	Magda van der Westhuizen	T161247	Insert new tags for Provider / Supervisor.
04-Aug-2010	v02.0.0.2	Magda van der Westhuizen	T162086	Insert new tags for Student Type and update parameters.
18-Jul-2011	v02.0.0.3	Magda van der Westhuizen	T171268	Add tag: Combination of Qualification Description and Offering Type Description.
03-Oct-2012	v02.0.0.4	Charlene van der Schyff	T176911	Added Reascon code and desc tags.
06-Jan-2015	v03.0.0.0	Melanie Zeelie	T201756	Add tags for passport,ID.End Year of study and Duration
21-Sep-2015	v03.0.0.1	Bea Swart	T207618	Add new tag for student balance
11-Nov-2020	v04.1.0.0	Sister Legwabe	F247482	Replace GMNT-5 with GMNT-14
19-Feb-2021	v04.1.0.0	Oscar Marandela	F247482	Proof Reading Manual
08-Jun-2022	v04.1.0.1	Precious Matshaya	T252834	Add New Tag