Maintain User Restrictions {SPMNT-3}

After a user has access to an option (as allocated through "Link Users to Functions" in {USERS-3}), this option may define additional access, restriction and/or exclusive rules to the option.

For further details regarding this option blocks and field information , see Maintain User Restrictions {GCS-11}

To view all restrictions on the ITS system click here.

Financial clients can send their user restriction specifications to ITS for a quotation if additional restrictions are needed.

Reasons for user restrictions

This would, for instance, allow each faculty/school to see and update only its part of the financial data.
This facility, combined with the normal access control with "updating" and "read only" privileges (menu {USERS-2}), provides for powerful and flexible access and update control.
This option should be under the control of one or two senior financial users.
And many more.

Definitions of the restriction types:

Restriction

If the user is not link to the restriction code, the user has full control of all the data of the option.

Else, if linked to the restriction in block 2, the user is limited data according to the rules of the restriction code

Access

Although the user has access to an option as per {USERS-2 & 3}, additional access is needed. This additional access is granted to the user when link to the restriction code is block 2 and the user is limited data according to the rules of the restriction code.

Exclusive

It is the opposite of the restriction above

If the user is not link to the restriction code, the user has full control on all the data of the option.

Else, if linked to the restriction in block 2, the user has access to the data not limited by the rules of the restriction code.

Use Sequence

If yes, then the restriction code requires more information in block 3. The restriction rules will define how block 3 must be setup.

The Space Restriction Code and rules:

Code	Description	Subsystem	Restriction/ Access/ Exclusive	Use Sequence	Rule	Additional Information
INTC	Note Category Restriction	CS	Restriction	No	*7	May have more than one record per person type and user ID. Must specified Note Category {GCS2-8} List of value function is available on the fields. *7 - User may only enter or query space notes relating to the note category of the restriction. This restriction applies to all space programs that are link in option {GCS2-14}
INTE	Exclusive Note Category Usage	CS	Exclusive	No	*8	May have more than one record per person type and user Id. Must specified Note Category {GCS2-8} List of value function is available on the fields. *8 - User will not be able to enter or query space notes relating to the note category of the restriction. This restriction applies to all space programs that are link in option {GCS2-14}
INTS	Notes NOT Accessible	CS	Access	No	*9	Only one record per person type and user ID. *9 - The User will not be allowed into space notes. This restriction applies to all space programs that are link in option {GCS2-14}

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
13-Apr-2007	v01.0.0.0	Amanda Nell	t133488	New manual format.
25-Oct-2008	v01.0.0.0	Charlene van der Schyff	t151378	Edit manual added link to user restrictions manual.
10-Mar-2009	v01.0.0.1	Ernie van den Berg	t156945	Reveiw the manual.
20-May-2009	v01.0.0.2	Charlene van der Schyff	t158347	Edit language obtained from proof read langauge Juliet Gillies.