Approval of Post Advert  {P00021-3}

            

This option is used to Approve the Advert contents of a Post that will be displayed on eRecruitment. 

This typically would be prepared by HR and sent through to the department Head/Dean etc, before opening the advert on eRecruitment.

The advert that will display in this option is taken from the setup on {PERC-2}, whether it was manually uploaded or system defined. 

This process is started on {PERO-1} by clicking on the 'Start Approval Button' where routing type 'PER2' is kicked off. 

This routing type is used for the Approval of the Advert that will display on eRecruitment. 

The following System Operational Definitions must be defined on {GCS2-11}:

Routing Type 'PER2' is used for the Approval Process {GROU-1}. The Post Advert Approval may follow different paths dependent on the Post Classification, Rank and/or Grade of the Post as defined on {PERC-10}.

Only one open application per post may exist i.e. If an Application exists to approve the advert of a Post which has not yet been approved or rejected, another application may not be sent back.

Post Adverts are displayed in the follwing sort order Per Faculty, Per Department

     When the Approver clicks on the ‘Approval of Post Advert’ link the program will display the page below. 


To start the approval process, the user will click on the Routing Request, the Adverts may also be viewed by clicking on 'View Post Advert"
The Post Advert will display on the system as well as open in a PDF.


Upon clicking on the Routing Request number, the below page will display.

User Selection Prompt Text

 		Type
&
Length		 Comments
Action LOV

      A- Approve (linked to outcome code 'PSA')

R- Reject (outcome code 'PSR')
Rejection Reason A2000 If you have chosen 'Reject' as an action, you will be forced to indicate the reason as to why you have rejected the Post Advert.
Comments A2000 The approver may add a comment.
For each level of Approval, the comments will be displayed from the previous levels of Approval.

 





Once you have saved the action, the system will indicate that the record has been saved successfully.


The following information is wriiten away to Routing Sequence number 0 for Routing Type 'PER2'

Line Number Details
1 Routing  number
2 Advert code
3 Post code
4 Post description
5 Job title
10 Rank
11 Rank Description
12 Grade
20 From grade
21 To grade
22 Division/Faculty Code
23 Division/Faculty Name
24 Department Code
25 Department Name
29 Advert Rotuing Number and Advert Routing Date
30 Advert Active From date
31 Advert Active To date
When Approval is Done Lines are Added
46 Approval Outcome Description
47 Approval Outcome Code
48 Reason
49  Comment
Personnel in that Post (Service Record)
100 Personnel number
101 Name
102 Appointment Start Date
103 Appointment End Date
104 Primary email address
Secondary appointments for the post
160 Personnel number
161 Name
162 Secondary Appointment Start Date
163 Secondary Appointment End date
164 Primary email address
Senior’s Details
260 Post's Senior Post (from PPEO-1)
261 Personnel number in Post's Senior Post (from PBOP-2)
262 Email of Person in Post's Senior Post
263 Name of Person in Post's Senior Post
1000 Use line 1000 onwards to define other approval levels for e.g. department


Processing Rules

When Submit button is Clicked the process rules below will be applied

 

- If Rejected, the rercord from {PERO-1}, Committee {PERO-2} and the Advert Medium {PERO-3}.

- If Approved, the final approval date will be inserted into the record on {PERO-1}. 

          



History Of Changes

Date System Version By Whom Job Description
10-Dec-2019
 v04.1.0.0 Kerrylee  Naidoo
 t238193 New User Manual
18-Aug-2022
 v04.1.0.1 Lucia  Sithole
 t256489 Add Senior's Details From Line 260 To Line 263