Brochure Items {SCOM6-4}

This option print letters to enquirers that applied for brochure on option {SDENQ-2} and/or {SENQUR-3}. It can be part of the Enquirer Issue Pack {FPMO4-25} and can also be used as a follow-up/confirmation letter using the combination available in user selection "Select Only Enquirers with Requisition that Is". This option cannot process letters for enquirers that does not requested brochures.

For more detail of how this option from part of Study Guides and Enquirer Brochures, see Outline Study Guide and Enquirer Brochure Manual

All documents (letter, list, label, log file) must be defined in {GMNT-14} and the group linked to the menu and option.

On selection of the option, the system will prompt the user with a print menu and thereafter the following:

User Selection

Prompt Text
^{* an item between square brackets [ ] is the default
answer}

Type
&
Length

Comments

Print Letters [N].

Refer to Operational Manual for Correspondence.

Print Lists [N].

Refer to Operational Manual for Correspondence.

Print Labels [N].

Refer to Operational Manual for Correspondence.

Print ASCII [N].

Refer to Operational Manual for Correspondence.

Send SMS [N].

Refer to Operational Manual for Correspondence.

Contact Type [PR].

Refer to Operational Manual for Correspondence.

Address Type.

Refer to Operational Manual for Correspondence.

Communication Type.

Refer to Operational Manual for Correspondence.

SMS Communication Type.

Refer to Operational Manual for Correspondence.

Sort Order [N].

Refer to Operational Manual for Correspondence.

Document Date.

DD-MON-YYYY

Refer to Operational Manual for Correspondence.

Is this a Test Document? [N].

Refer to Operational Manual for Correspondence.

Create a Logfile [Y].

Refer to Operational Manual for Correspondence.

Year.

YYYY

The calendar year of enrolment of the student.

Enquiries Received Between Start Date.

DD-MON-YYYY

Enter the start student enquiry date.

Enquiries Received Between End Date.

DD-MON-YYYY

Enter the end student enquiry date.

Enquiry Ref Number of [ALL].

N10

The enquiry reference number to be selected.

Delivery Type of [ALL].

The delivery type for which records must be selected.

Sort per Delivery Type [N].

To indicate whether or not the records must be sorted per delivery type.

Select Only Enquiries with Requisitions that is [NI].

Valid values are:

NI	Not Issued
PI	Partly Issued
FI	Fully Issued
NP	Fully or Partly Issued
FI	Fully or Partly Issued

Select Bulk or Individual Students.

Enter Individual student numbers on the next block.

Sort Order	Per	Comments
	Sort per Delivery Type? (Y)es / (N)o.

System Select

Example: The List

Fields that will print on the List:

Enquiry Number, Enquirer Type, Enquirer Number, Enquiry Name and Enquiry Date.

Example of a logfile:

Processing Rules
	No special processing rules

The tags for this letter are:

	Tag Description	Tag
	Year	<SelectionYear>
	Enquiry Reference Number	<EnqRefNumber>
	Delivery Type Description	<DelvTypeDesc>
	Transaction Date	<EnqDate>
	Received Stock Description	<RecvdBrochureDescQuan_R>
	Were any Brochures Fully or Partially Received	<RecvdFlag>
	Not Received Stock Description and Quantity	<NotRecvdBrochureDescQuan_R>
	Were any Brochures Not or Partially Received	<NotRecvdFlag>
	Third Party	<ThirdParty>
	Not Offered Program Code	<NotOfferProgName_R>

Date	System Version	By Whom	Job	Description
13-Mar-2008	v01.0.0.0	Amanda Nell	T132221	New manual format.
05-Nov-2008	v01.0.0.0	Magda van der Westhuizen	T152111	Update manual: Language Editing: Juliet Gillies.
22-Sep-2009	v01.0.0.1	Ernie van den Berg	T160074	Review the manual
23-Nov-2020	v04.1.0.0	Sister Legwabe	F247482	Replace GMNT-5 with GMNT-14
19-Feb-2021	v04.1.0.0	Oscar Marandela	F247482	Proof Reading Manual