Link Students to Service Centre {SDSERI-2}

If students were not linked to their service centres / activities on registration, this program can be used to do a batch linking.

Note: All changes to exam groups are written away to a logfile and can be viewed in {SMNTL-2}.

The program rules are as follow -

If using Postal Codes:

the program will use the student's Postal Code and search for a matching Postal Code / Activity combination within option {SDSERC-4}: the Service Centre valid for the combination will be linked to the student.
If a student has more than one address on his biographical record, the Postal Code to be used will be determined by the Address Type linked to the Activity Type in option {SDSERC-2}. This is then linked to the Activity Code in option {SDSERC-3}.
If a student has indicated the Service Centres where activities must be offered on application level, (options {SNAPPA-1} and {SNAPPA-2}), then this indication will be used as preference when the student / service centre linking is done.

If using Exam Centres:

for each Examination Activity Code selected from the input criteria, the program will select all Exam Centres from {SDSERC-4} TAB - Service Centres / Exam Groups for the input criteria.
it will then select all students for the input Year and Block Code. If the Subject Code was entered on {SDSERC-4} TAB - Service Centres / Exam Groups, then only records for this subject will be selected, else all subjects records will be selected.
the first Exam Group selected from the setup will be used to create the Student / Service Centre record. The Exam Group field on the Subject record will be updated.

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
Enter Registration Year	YYYY	This is the registration year of the student.
Enter First Block Code to Include or [ALL]	A2
Enter Offering Type to Include or ALL	A3
Must the (P)ostal Code (C)ontract Code or (E)xam Centre be Used to Link a Student?	A1
If (P)ostal Code: Enter the First Activity Code to Include or [ALL] Enter the First Activity Code to Exclude or <ENTER> to continue	A4
If (C)ontract Code: Enter the Contractee Debtor Code or [ALL] Enter First Debtor Activity Code To Include or [ALL] Enter Next/First Debtor Activity Code to Exclude or <ENTER> to continue	A9 A4 A4
If (E)xam Centres: Enter First Exam Centre to Include or [ALL] Enter First/Next Exam Centre to Exclude or <ENTER> to Continue Enter First Exam Group to include or [ALL] Enter First Exam Group to exclude or <ENTER> to Continue Enter the First Activity Code or [ALL] Enter the Next/First Activity Code to Exclude or <ENTER> to Continue	A6 A6 A3 A2 A4 A4
Select Only Records for Subject: 1. with Exams 2. without Exams 3 Both	N1	Enter the number of the selection.
Use Planned Centre Records	A1	Enter (Y)es or (N)o.
Order Students (A)lphabetically or (N)umerically	A1
(T)rail or (U)pdate Run	A1

Sort Order	Per	Comments
	Per Activity and Block, students in Alphabetical or Numerical order, and per Postal Code.

System Select
	If per Postal Code: Use student's Postal Code to find a matching postal code for the Activity / Centre combination. If per Exam Centre: Use the Exam Centre / Exam Group setup for all activities with Activity Type = E. Or use the debtor's information for the Activity / Centre combination. Exclude exempted subjects. Exclude passed subjects.

Example:

Processing Rules
	Program logic is as follows: If per Contact: the user must supply the Debtor and then Activity Code. If per Postal Code: 'Select Only Records for Subject': 1. with Exams, subjects for which Exam Paper Criteria exists on {SSTUD3-2}, TAB - Examination Paper Criteria; 2. without Exams, subjects for which the Exam Weight = NULL/Zero; 3. Both. If 'Use Planned Centre Records' = Y the {SNAPPA-3} record will be used. If 'Use Planned Centre Records' = N the {SDSERC-4} record will be used. If per Exam Centre: If no Subject is specified on {SDSERC-4}, this Exam Group will be used for all students. If multiple Exam Centres are linked on {SDSERC-4}, only the first one will be used for a student per Activity.

Processing
Rules

Program logic is as follows:

'Select Only Records for Subject':
1.   with Exams, subjects for which Exam Paper Criteria exists on {SSTUD3-2}, TAB - Examination Paper Criteria;
2.   without Exams, subjects for which the Exam Weight = NULL/Zero;
3.   Both.
If 'Use Planned Centre Records' = Y the {SNAPPA-3} record will be used.
If 'Use Planned Centre Records' = N the {SDSERC-4} record will be used.

If no Subject is specified on {SDSERC-4}, this Exam Group will be used for all students.
If multiple Exam Centres are linked on {SDSERC-4}, only the first one will be used for a student per Activity.

History of Changes

Date	System Version	By Whom	Job	Description
20-Jun-2007	v01.0.0.0	Magda van der Westhuizen	t141858	New Format
04-Oct-2007	v01.0.0.1	Melanie Zeelie	t145258	Corrections / Proofread.
08-Oct-2008	v01.0.0.1	Magda van der Westhuizen	t151621	Update manual: Language Editing: Juliet Gillies.
15-Oct-2012	v02.0.0.0	Hermien Hartman	t184230	Added additional input parameters and descriptions and updated the report image.
06-Jun-2013	v02.0.0.1	Amanda van Emmenis	t183442	Add reference to logfile {SMNTL-2}.