Bulk Applications Selections {SNAPPA-15}

The Bulk Selections form enables quicker, more efficient decision-making to be made for applicants. Furthermore, the use of SMS by the program reduces the need for additional communication with applicants after decisions have been made.

Block 1:   Bulk Application Selections - Filtering Options
  1. The program allows users to specify a Changed From and a Changed To date as part of the filtering parameters. 
  2. The existing Stats tabsheet, each row will represent a  Qualification/Offering Type/Period of Study and will show the Quota from {SACADO-5} and the number of accepted applications for this Qualification /Offering Type/Period of Study. Rows will be displayed for Qualification/Offering Type/Period of Study combinations based on criteria on the filter screen in this form. A total will be shown below the table for all rows.
  3. The Matric scores is using {SNAPPA-1} WRS as the Matric score. 
  4. The program uses an abbreviated institution. It uses {GOPS-21}  where External body is 'PAR' and External code type is 'SMD' as the abbreviation for the institution.
  5. The program caters for up to 800 characters for user-defined SMS's.
  6. The program currently uses code 'SBAP' in {SMNT-5} to ascertain whether users have access to faculty / campus codes.  
Field Type
&
Length		 Description
Application Year N4 Enter they application year in order to populate the selections.
Campus A3 Enter a campus code to view or ALL.
Block A3 Enter a block code or view ALL.
Faculty A4 Enter a faculty or view ALL.
Qualification Codes A6 Enter up to 5 qualification codes you wish to view.
Offering Type A2 Enter Offering types from and to.
Undergraduate or Post Graduate A1 Select whether or not the students are Undergraduate or Post graduate or ALL.
Studied at this Institution A1 Did the students you wish to view study at the current institution. Yes, No or ALL.
Studied at other Institutions A1 Did the students you wish to view study at any other institutions, Yes, No or ALL.
Choice N2 Select the Choice from and to.
Status Codes A2 Select up to 5 Status codes you wish to view.  Inactive status codes as defined on {SCODE-26} will not be available in the LOV's for selection.
Changed From: To DD-MON-YYYY Changed, enter the date of the change you wish to view.
Surname From: To: A3 Enter up to three characters of student surnames starting with and ending with.
Matric Points Min: Max N2 Enter the minimum matric points and then the maximum.
                                                                                                                                 Page 2
FinAid Applicants A1 Do you wish to view all students that are Financial Aid Applicants.
Res Applicants A1 Do you wish to view all students that have resident applications.
Student Number N9 Enter a individual student number if you wish to view only one.
NAT ID or Passport A15 Enter the ID number or Passport number.
CAO Number N13 Enter the CAO number.
Surname (Part or Full) A30 Enter part of a surname or the complete surname.
First Name (Part or Full) A30 Enter part of the first name or the complete first name.
Gender A1 Select the Gender if you only want to see, males select male. ect.
Ethnic Code A3 Select an Ethnic Code.
Disability Code A3 Select a Disibility Code.
Age From: To: N3 Enter ages if you wish to view all ages From and To.
Citizenship A4 Select a certain Citizenship you wish to view.
Residence A4 Select a certain Residence country.
Pass Type A3 Select a pass type you wish to view.
Matric Exam Year: N4 Enter the matric exam year.
Sort Students By Sort Select how you wish to sort these students.
Suppress SMS's Sort Suppress SMS's (dont send any SMS's) this will HIDE the BULK SMS button on the filtered selection screen.

Example:

Page 1


Page 2


Block 2:  Filtered Selections

Information that has been passed through via the filter selection.
Student, displays the student number.
Qualification, the qualifaction of the student.
Campus, the campus of the student.
Choice, the choice number of the qualification.
Status, the status is updateable after making the changes and then selecting the Student, commit and then click on the Bulk Update. User may not update data to inactive status codes as defined on {SCODE-26}.
Score, the WRS score of the student for the specific qualification.
Include in Bulk? This indicator must be selected in order to make updates.
Clear Bulk Flags: If there is a problem click this clear bulk flags and start again.
Set All Bulk Flags: Select this if you wish to select all students.
Bulk Update: After making changes to the status, commit, and click this button to update.
Clear Sort Order: Click if you wish to clear the sort order.
Bulk Print: If you wish to print all the applicant information.
Bulk SMS: If you wish to send bulk SMS's to students within this criteria.

Example:

Block 2


Example: Sort Features: Click on the Name of the column in order to sort. If this sort is not sufficient, click the "Clear Sort Order" button, and begin a new search.

Block 2 Explain Sorting



Example: Clear Bulk Flags: When the user has selected the "Include in Bulk" and the choices made is not correct, click the "Clear Bulk Flags" button in order to clear all flags.

Block 2 Explaining Bulk Indicator and Buttons


Example:  Bulk Update: When the user is satisfied with the selection made on students for admission statuses, click the "Bulk Update"  button in order to update all selections made.

Bulk Update


Example: Bulk Print: When the user is satisfied with the selection made on students and would like to view all the Applicants Information.

Report Bulk Rpint



Example: Bulk SMS: If the user wishes to use this facility, there are other pre-requisites that needs to be adhered to before the SMS feature on this application will function. For more on this please see BulkApplicationSMS
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Biographical detail display from filter selections per Student.
Biographical Detail, abbreviated to "Biog".

Tab 1

Application display from filter selection per Student.
Application Information of Student, abbreviated to "Appl".


Tab 2


Matric Information display from filter selections per Student.
Matric Detail - Matr.
Subject
Matric Date
Grade Matric Information the Subject Grade SREGB-9
G11 Symbol of (Pre Final Year)  SREGB-9
G11%= Percentage (Pre Final Year), SREGB-9
TRL  (Mid Final Year) Symbol SREGB-9
TRL%  (Mid Final Year) Percentage SREGB-9
MAT (Final Year ) Symbol SREGB-9
MAT% (Final Year) Percentage SREGB-9


Tab 3

Previous Registrations display from filter selections per Student.
Previous Registration Information of Student, abbreviated to "PReg"
Year
Block
Qualification
Date
Cancel Date


Tab 4


Previous Registrations of other Institutions display from filter selections per Student.
Abbreviation for Previous Registrations of Other Institutions = PSE
Year
To
Institution
Qualification
Degree Description
Awarded


Tab 5

Address Information displays from filter selections per Student.
Abbreviation of Address Information = Addr
Cell Number
Home Telephone
Work Telephone
Next of Kin home and work Telephone
Email Address
Contact Name
Postal Address
Next Of Kin Address


Tab 6


Summary of Status Codes displays information from filter selections per Student.
Status
Count
Institution
Qualification
Degree Description
Awarded
The following Buttons will change the sort order by clicking on them:
Show By Status
Show By Description
Show By COunt


Tab 7


Summary Quotas display information from filter selections per Student.
Qualification
Offering Type
Period of Study
Quota
Accepted
Show Quotas (BUTTON)


Tab 8



Processing
Rules		  
  During an audit it was established that current Grade 12 learners were erroneously Fully Accepted, resulting in them registering without meeting the entry requirements based on the final Grade 12 NSC results.
  • {SMNT-12} SOD IM/AP Illegal Matric Type with Admission status combinations was introduced to check for invalid combinations of Matric Type and Admission Status.
  • Invalid combinations of Admission status (Internal code) and Matric type (External Code) can be entered on {GOPS-21} for External body NSC and External Code type MTS.
  • If the SOD value is set to Y, an error message "Cannot accept current Grade 12 learners.  Please correct Matric Type on {SREGB-1}" will be displayed if an invalid combination of  {SREGB-1} Matric Type and {SNAPPA-3} Admission Status is encountered.
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See Also:

History of Changes

Date System Version By Whom Job Description
31-Jan-2012 v01.0.0.0 Charlene van der Schyff T176308 New manual.
4-Jun-2013 v02.0.0.0 Melanie Zeelie T191287 Add detail on inactive status
13-Jun-2013 v02.0.0.1 Amanda van Emmenis T185654 Update link to "BulkApplicationSMS"
03-Feb-2015 v03.0.0.0 Sister Legwabe T202602 Changed PDEP to SBAP
15-Feb-2016 v04.0.0.0 Magda van der Westhuizen t211861 Add 'Inactive Status Code'.  ATOV 174193
21-Jan-2022 v04.1.0.1 Magda van der Westhuizen T253285 Add campus code for restriction 'SBAP'.
03-Mar-2023 v04.1.0.2 Esther  Nel T252801 Add SOD IM/AP Illegal Matric Type with Admission status combinations to check for invalid combination of Matric Type and Admission Status on {GOPS-21}