Copy Office / Timetable Data {SPOPS-3}

The options in this submenu may be used to assist with the allocation of Venues to Departments, Programmes and Subjects for STATS Reporting. 

Although the allocations may be recorded manually in the Space Inventory {SPOPS-1} for each venue, the options below could be used to calculate most of the information from other information available in the system. Available options are:

• The Departmental Allocation, Program Allocation and PCS1.1 Allocation used for the previous year's submissions may be copied to be used for the reporting year. {SPCOPY-1}
• For venues that are used in the Lecturing Timetable {SMAIN-5}: the allocations may be calculated and copied using "Copy Timetable Data" {SPCOPY-5}
• For offices, the allocations may be derived from the Stats Allocation for Personnel {PSOP-6} of the personnel members occupying the offices as recorded in  the Personnel Service Records {PBOP-2}. To do this, the procedure would be to :
  • Ensure that the Stats Allocation for Personnel {PSOP-6} is complete. "List Of Incomplete Timesheets" {PSOPR1-2} may be used to verify.
  • Print Offices Not in Use {SPCOPY-2} will produce a list of all venues where the space category is that of office space but where no personnel member is allocated to the venue. Program Allocation and PCS1.1 Data for these venues may be entered manually in the Space Inventory {SPOPS-1}
  • "Print Non-Office Spaces" {SPCOPY-3} will produce a list of all venues allocated to one or more personnel member, but where the space category is not office space. In some cases this data may be valid, for instance where a person may be allocated to a laboratory.
  • "Copy Office Allocation" {SPCOPY-4} will calculate and copy the allocations for all venues where the space category indicates that it is an office (between 1310 and 1314). Should more than one personnel member occupy a single office space, the system will calculate the average of the timesheet allocation of such an office space.