Load ACTion Timetable into ITS Timetable {STIMEEX-20}

This option is used to load external/third party Timetable data into the ITS system, it works in conjunction with the normal ITS Timetable Structures; refer to referenced menu options for further information regarding those options. Once the new data is loaded it can be viewed in {STIME-2}. The ACTion Timetable Cycles loaded can be viewed in {STIMEEX-23}.

The following code structures has to be in place before loading the ACTion Timetable:

System Cycle "T" on menu {STIME-1}
Timetable Days on menu {STIME-3}
Timetable Cycles on menu {STIME -4} - note that there has to be one cycle per week;
Timetable Periods on menu {STIME-5}

The upload path and filename are set up in {STIMEEX-6}, with the system supplied function "OACTL - Upload ACTion Timetable into ITS".

This menu option will generate two output files, one for loaded records and one for validation errors.

Validation checks are done on the following data:

Subject Codes - defined in {SACAD-14};
Lecturers (defined in {PBOP-1}), linked to Subjects, Group Types and Class Groups - defined in {SACAD-14};
Period Numbers - defined in {STIME-5};
Building/Floor/Room combination - defined in {SPOPS-1};

Note: the input file is in comma delimited format and the field layout is set, if any deviations in the supplied fields occur the data will load incorrectly. Any changes to the data on the external system may also cause errors with the upload into the ITS system.

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
Enter Year to Load ACTion Timetable	N4	The active Academic Year the timetable is loaded for.
Enter Offering Type	A2	Select a valid Offering Type from the dropdown list.
Enter the Pattern to Load ACTion Timetable: 1. Five Day Pattern [2]. Six Day Pattern Enter Your Choice	N1	Select a (1) Five Day Pattern, or [2] Six Day Pattern (default) for the Cycle to be loaded in.
Start from Cycle	N2	Enter the Cycle to start from. The cycles are defined in {STIME-4}
Start from Day	A3	Select the Day to start the Cycle from, default = [MO]nday.
Ignore Fridays	A1	Should Fridays be ignored, default = [Y]es.
Schedule on Holidays	A1	Should Holidays be scheduled on, default = [N]o. Holidays are defined in {GOPS-2}.
Enter Input Filename	A80	The Filename and Path where the upload file is located. The information will default into this field from {STIMEEX-6} where it is specified, but it may be changed manually in this field if required.

Example:

Example: Records Loaded report

Example: Validation Error report

Processing Rules
	No special processing rules.

List of fields in xml/xsl object:
campus / day / period / staff / code / grptype / grpvalue / venue / building / floor / room / staffname / qualification / classname

See Also:

Procedures:

None

History of Changes

Date	System Version	By Whom	Job	Description
13-Jun-2011	v01.0.0.0	Hermien Hartman	t175186	New manual.