Family Structure and NSFAS Means Test {FBNO-2}

The family structure is captured and maintained per student per year. Once the family structure is completed, the NSFAS means test can be performed. The means test is calculated according to the NSFAS supplied formula, using the applicable values from FBNC-1 to 5 in conjunction with the information captured for the student on the family structure.

The following user restriction applies:

BSMS - Create SMS Message - Access is given to users to send individual SMS messages by linking the user to this restriction in {FBLM-7}.

Fields in the option:

Block 1: Maintain Dependants

Field	Type & Length	Description
Student Number	N9	Student number
Year	N4	Year
Copy Dependant Detail		On click of this button, a new window will open whereby all family members can be copied from one year to another (click on copy all button) or family members can be copied individually from one year to another by indicating which members must be copied (tick box under copy and click on copy button)

Example:

Block 2: Dependant Detail

Field	Type & Length	Description
Member Number	N2	Enter the family member number
Primary	A1	Indicate the primary family member. The address detail for this member must exist as the Next Of Kin for the student on the student biographical record. This information will be passed on to NSFAS to include on the LAF.
ID Number	A15	Enter the family member ID number. Mandatory for the primary member.
Title	A5	Mandatory for the primary member.
Initials	A6	Mandatory for the primary member.
Surname	A40	Enter the family member name
Relation	A5	Enter the relationship.
Dependancy Reason	A30	Enter a reason why this member is dependent.
Member Status	A1	Indicate whether the family member is a tertiary student or not or deceased. Valid values: Y - Tertiary Student N - Non Tertiary Student D - Deceased
Income Type	A4	The user will be able to choose from a list of values as maintained in {FBLN-4}.
Income per Year	N17.2	Enter the income of this dependent. A system operational definition must be set on {FCSM-1} for code 'MI' and subsystem 'BL'. If set to (Y)es, a validation will be done to ensure that the family income for at least one family member must be greater than zero.
Age	N3	The age of the family member.
Occupation Code	A4	The occupation of the family member.
# Years at Current Position	N2	No. of years family member at current employer.
Employer Code	A5	Current employer of the family member.
User	A8	User that inserts/updates the record will default.
Date	DD-MON-YYYY	System date will default.
Send SMS	Button	A user will be able to send a SMS Message to the student form this button. A pop-up screen will appear when the user clicks on the button. User restriction BSMS - Create SMS Message applies: Access is given to users to send individual SMS messages by linking the user to this restriction in {FBLM-7}
Send Individual SMS Message
Message Code		List of values available from {FBLM-9} Default SMS Messages. The user selects a message that needs to be send to the student.
Contact Sequence		List of values from the student address. This field can be left null.
Communication Type		List of communication types from the student address. This field can be left null.
Cell Number		List of cell numbers for the communication types selected that the user can choose from. This can also be any other cell number if the number and need not be a cell number on the student address.
SMS Message		The SMS Message as created on {FBLM-9}. The user will be able to add to the message depending on the update indicator linked to the message on {FBLM-9}.

Example:

Block 3: NSFAS Means Test

The calculation is done using the NSFAS means test.

TOTAL COST (A)

Estimated cost as maintained in {FBLO-4}

TOTAL DEDUCTIONS (B)
Awards already made to student in {FBLO-4} or {FBLO-6}
Expected family contribution as calculated in {FBLN-6}

RECOMMENDED NSFAS AWARD = TOTAL COST (A) less TOTAL DEDUCTION (B).

If it is indicated in the type of residence field that the student qualifies for a residence allowance (that is accommodation not for the institution’s account, thus the cost is not part of the estimated cost and has not yet been taken into consideration) the relevant accommodation allowance will be added.

The user can only update the area code and the type of residence for the student in this block.

Negative Recommended NSFAS Awards are displayed as zero depending on SOD MB for subsystem BL.

Field	Type & Length	Description
Postal Code	N4	Postal code of student residential area
Type of Residence Allowance	N1	The residence allowance is also determined by NSFAS and must be updated on a yearly basis from a file that will be supplied by NSFAS. This is done by running {FBNM-4}. Valid values for this field as defined by NSFAS Stay Self Catering Residence Staying at Home Out of Town Stay Off Campus Inst. Town, Staying at home A fifth option - Not Applicable - was added to the four options supplied by NSFAS. Reason being that one of the four options defined by NSFAS should only be used if the residence fee is not raised on the student account. If raised on the student account, the cost is part of the estimated cost used for the means test calculation and therefore already taken into consideration for the NSFAS award.
The rest of the fields are display only fields.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
16-Oct-2006	v01.0.0.0	Amanda Nell	t133712	New manual format.
19-Sep-2007	v01.0.0.1	Charlene van der Schyff	t156162	Proofread by ITS system owner not done.
15-Dec-2010	v01.0.0.2	Christel van Staden	t170168	Add family member status
06-Mar-2013	v03.0.0.0	Christel van Staden	t186433	Add SMS message
30-Aug-2013	v03.0.0.1	Christel van Staden	t187504	Add additional NSFAS fields
10-Oct-2013	v03.0.0.2	Eunice ratlou	t194654	Add negative awards are displayed as zero depending on SOD MB for subsystem BL on Block 3.
12-Feb-2014	v03.0.0.3	Mac Thipe	T197367	Correct reference to FBNM-4 instead of FBLN-24