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The system makes provision for a number of payment methods.
The user can query the allowed methods on this screen, but no updating is allowed. The payment methods valid for the PM Subsystem are:
A ACB Transfer
B Bank transfer
E International Draft
J Journal Advice
Q Cheque.
| Field | Type & Length |
Description |
|---|---|---|
| ACB Transfer | A | An ACB tape will be produced for these
creditors, and it is obvious that the creditor's full bank details are
required in such cases. These transfers are generated in option {FPMOPD-2} or {FACO-21}. These payments can be queried and cancelled in option {FACO-22} and {FACM-1}
respectively. The tape is made in an option of {FACM-2} and payment
advices are printed in option {FPMOPD-28}. Option {FPMOPD-2} or
{FACO-21} is linked to an event "FI = PM - ACB Payment Generation", and
the user should therefore link a transaction to this event in option {FCSO-7}.
The Cash Book Code that will be used is linked to the PM Account Type
and not the Cash Book Code of the Transaction Type or any other
definition. The Cash Book journal {FCBO-1}
for bank reconciliation is also created for the total of the ACB
Transfer. The transaction will represent the following journal: - Type of Document is PA - Dt to Creditors Control of the PM Account Type Control GLA - Cr to Cash Book Definition Control GLA. Expense GLA |
| Bank transfer | B | A Bank Summary Report per bank will be produced listing all
creditors plus the amounts due and the total amount for the specific
bank. A Transfer Request, supported by this list, can then be made out
to the institution's bank. Once again, it is obvious that full bank
details are required for such creditors. These transfers are generated
in option {FPMOPD-3}. Payment advices are printed in option {FPMOPD-28} and Bank Transfer List is printed in option {FPMOPD-29}. Option {FPMOPD-3} is linked to an event "FK = PM - National Draft Payments", and the user should therefore link a transaction type to this event in option {FCSO-7}. The Cash Book Code that will be used is linked to the PM Account Type and not the Cash Book Code of the Transaction Type or any other definition. The Cash Book journal {FCBO-1} for bank reconciliation is also created for the total of the Bank Transfer. The transaction will represent the following journal: - Type of Document is PB - Dt to Creditors Control of the PM Account Type Control GLA - Cr to Cash Book Definition Control GLA. Expense GLA |
| International Draft | E | An "International Draft" will be produced for
these creditors. These transfers are generated and can be printed via
option {FPMOPD-4} and payment advices under {FPMOPD-28}. If the
"Received Invoice/Credit Note", option {FPMO-3}, was not used, a
"Special International Draft Application" can also be produced in
option {FPMOPD-31}. Option {FPMOPD-4} is linked to an event "FL = PM -
International Draft Payments", and the user should therefore link a
transaction type to this event in option {FCSO-7}. The Cash Book Code
that will be used is linked to the PM Account Type and not the Cash
Book Code of the Transaction Type or any other definition. The Cash
Book journal {FCBO-1} for bank reconciliation is also created for each
International Draft. The transaction will represent the following
journal: - Type of Document is PI - Dt to Creditors Control of the PM Account Type - Cr to Cash Book Definition Control GLA. |
| Journal Advice | J | It could happen that an internal
department/section/institute is the supplier, and that the institution
elects not to produce cheques for such organisations. On creating such
creditor's masters, the user will supply an existing GL-Allocation
(refer option {FPMM-2}). When the "pay run" is done, the balance on the
creditor's account is calculated and a journal will be produced instead
of generating a payment. This journal will debit the "Creditors Control
Account" and credit the account indicated on the master record
(normally the revenue account of this creditor in our books). These
transfers are generated in option {FPMOPD-4} and payment advices are
printed in option {FPMOPD-28}. Option {FPMOPD-4} is linked to an event
"FM = PM - Journal Payment Generation", and the user should therefore
link a transaction to this event in option {FCSO-7}. The transaction
will represent the following journal: - Type of Document is CJ - Dt to Creditors Control of the PM Account Type - Cr to Revenue Account as specified on Creditor Master Record |
| Cheque | Q | For these creditors the system will generate cheques. These
transfers are generated in option {FPMOPD-1} and payment advices are
printed in option {FPMOPD-28}. Option {FPMOPD-1} is linked to an event
"FH = PM - Cheque Payment Generation" and the user should therefore
link a transaction type to this event in option {FCSO-7}. The Cash Book
Code that will be used is linked to the PM Account Type and not the
Cash Book Code of the Transaction Type or any other definition. The
transaction will represent the following journal: - Type of Document is PQ - Dt to Creditors Control of the PM Account Type - Cr to Cash Book Definition Control GLA. Although a (C)ash, (M)anual Cheques and (S)top Order payment methods are also displayed on this screen, but are not allowed in this subsystem. |
|
| Processing Rules |
|
|---|---|
| No special processing rules |
| Date | System Version | By Whom | Job | Description |
|---|---|---|---|---|
| 11-Oct-2006 | v01.0.0.0 | Amanda Nell | t134628 | New manual format. |
| 04-Sep-2008 | v01.0.0.0 | Magda van der Westhuizen | t134628 | Update manual with changes from System Owner. |
| 14-jan-2009 | v01.0.0.1 | Marchand Hildebrand | t152121 | Proof Read System Owner |
| 06-Jun-2016 | V04.0.0.0 | Marchand Hildebrand | t196733 | Convert to ADF |
| 29-Jul-2020 | v04.1.0.0 | Ndivhanga Mushando | t244649 | Update manual image |