Creation of UIF File {FPRN-28}

This program is used by South African Institutions to create (or re-create) a file containing Unemployment Insurance Fund (UIF) information and the reports accompanying the file.

UIF is calculated through Earning/Deduction Types {FPRG-6} with Calculation Method {FPRG-25} "B - Unemployment Insurance".

Prerequisites to use this option:

The Nature of Person, UIF Employment Status and the Reason for Non-Contributing UIF in the Service Records {PBOP-2} must be entered.

The system does limited validations during the entry of Service Records as well as during Payroll Calculations {FPRN-2} to make sure that this information is captured correctly.

The user must ensure that UIF is calculated for the correct employees.

If an employee is linked to an Appointment Type {FPRG-10} where UIF is calculated, but he / she doesn’t contribute, the UIF contributions may be overwritten with an Individual Earning/Deduction {FPRI-2} with a 0 amount;
If a person is linked to an Appointment Type {FPRG-10} where UIF is not calculated, but he / she should indeed contribute, the UIF contributions may be advised through Individual Earnings/Deductions {FPRI-2}.

The UIF file is created from posted transactions. This means that the payroll must be finished, correct and posted to the General Ledger, before a file can be generated

In order to submit a UIF file for each month, the transactions from the Payroll System has to be Posted {FGLP-5} on a monthly basis to the General Ledger.

The UIF Registration number to be used must be entered. Refer to Institution Details {FPRM-1}. Note that leading zero's must be entered.
The Contact Person to be used must be entered. Refer to Institution Details {FPRM-1}.
The directory where the UIF File is to be generated must be entered in Directories for FTP Transfers {BATCH-7} in the record with function "UIF" and Subsystem "FIN".

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
1	Is this a (T)est, (L)ive Run or (R)egeneration?	A1
2	If the answer to the previous prompt is (R)egeneration or if no (L)ive Run was ever done Start Posting Date and Time.	DD-MON-YYYY HHMMSS	The Start Posting Date and Time with will be set to the one second after the End Posting Date and Time of the previous (L)ive Run. Only valid "Event U Posting Dates" {FPRM-27} may be entered. A List of Values is available.
3	End Posting Date and Time	DD-MON-YYYY HHMMSS
4	Payroll Cycle	YYYYMM	This does not determine what will be included in the UIF file, as rollbacks and late calculations could have been done for other cycles and posted between the dates specified, but what month's information is being submitted..
5	Do you want to include banking details?	A1	This is an optional field, which will include the banking details of all personnel who exists on the UIF file.

Sort Order	Per	Comments

System Select
1	Only Service Records {PBOP-2} with Nature of Person "A - Person with and ID- or Passport Number" "B - Person without and ID- or Passport Number" or "C - Director of a Private Company / Member of CC"
2	Only Service Records {PBOP-2} where the UIF Employment Status is not be "EX - Natural Person Excluded".
3	Only Salary Transactions that was posted between the Start- and End Posting Date and Time.

Example:

Processing Rules
1	The program will generate two reports, the first one being the detail of the UIF, on the File. The second report is an error report and if any errors occur a file will not be created until these errors are fixed.
2	The UIF Contribution per employee is calculated based on the "Set-up UIF Account or Earning/Deduction Codes" {FPRM-26} where the logic is as follows: If (E)arning / Deduction Codes are used, the total amount for the Employee for the Earning/Deduction Codes entered in "Set-up UIF Account or Earning/Deduction Codes" {FPRM-26} is used If (A)ccount Numbers {FCSO-3} are used, the total amount for the Employee for Earnings / Deductions that posted to the Account Numbers entered in "Set-up UIF Account or Earning/Deduction Codes" {FPRM-26} is used.

Processing
Rules

The program will generate two reports, the first one being the detail of the UIF, on the File. The second report is an error report and if any errors occur a file will not be created until these errors are fixed.

The UIF Contribution per employee is calculated based on the "Set-up UIF Account or Earning/Deduction Codes" {FPRM-26} where the logic is as follows:

If (E)arning / Deduction Codes are used, the total amount for the Employee for the Earning/Deduction Codes entered in "Set-up UIF Account or Earning/Deduction Codes" {FPRM-26} is used
If (A)ccount Numbers {FCSO-3} are used, the total amount for the Employee for Earnings / Deductions that posted to the Account Numbers entered in "Set-up UIF Account or Earning/Deduction Codes" {FPRM-26} is used.

History of Changes

Date	System Version	By Whom	Job	Description
15-Apr-2008	v01.0.0.0	Magda van der Westhuizen	T149068	New manual format.
01-Oct-2008	v01.0.0.0	Magda van der Westhuizen	T152258	Update manual: Language Editing: Juliet Gillies.
27-Jul-2011	v01.0.0.1	Goodman Kabini	F175559	Replace the report image
11-Jan-2012	v01.0.0.2	Frans Pelser	T176551	Nature of Person M not applicable anymore
06-Feb-2012	v02.0.0.0	Sistem Legwabe	T179758	Apply T176551 to Integrator 2
27-Jul-2012	v03.0.0.0	Frans Pelser	T178590	Reference to FPRG-10