Delete Unwanted Records {SNAPP-5}

This option is used to delete the personal details (as, for instance, created under option {SNAPP-2} in respect of applicants who did not register. The user may create a record in {SLLL5-2}, then communicate to the students before deleting the record from the system. Details that wil be deleted are:

* From options {SNAPP-2},{SREGB-1}, {SREGB-4}, {SREGB-6}:
          o Biographical record
          o Matric Subjects
          o Previous Qualifications
          o Previous Subjects Passed
          o Certificate and Indicators
          o Physical Disabilities
          o Address Detail
    * Student Statuses {SREGL-2}.

Before this option can be run successfully, the application records of these students must first be deleted under option {SNAPP-6}.

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
General Documents Reference Code or leave blank to continue.	A4	This reference refers to the Reference number as populated in {SLLL5-2},
If a reference code entered, (C)reate or [U]se the list of students for this Reference Code.	A1
Is this a (T)rail or (U)pdate run?	A1

Sort Order	Per	Comments
	Random

System Select
	If the answer is "C", then the selection criteria is run as currently in the program and populate the {SLLL5-2} using the student numbers and the Reference code from Parameter 1. No numbers already populated against this Reference number will be removed. If the answer is "U", the current selection criteria is restricted to the student numbers already loaded in {SLLL5-2} against the Reference Code supplied in Parameter 1. On update the student biographical record will be deleted as well as the record in {SLLL5-2}. All students with biographical records, but no transactions in the tables as listed above.

System Select

If the answer is "C", then the selection criteria is run as currently in the program and populate the {SLLL5-2} using the student numbers and the Reference code from Parameter 1. No numbers already populated against this Reference number will be removed.
If the answer is "U", the current selection criteria is restricted to the student numbers already loaded in {SLLL5-2} against the Reference Code supplied in Parameter 1.
On update the student biographical record will be deleted as well as the record in {SLLL5-2}.
All students with biographical records, but no transactions in the tables as listed above.

Example:

Processing Rules
	Biographical records will not be deleted in respect of any person who: * has any remaining academic application records under option {SNAPPA-1}. * has any remaining service centre records under option {SNAPPA-1}. * has any remaining residence application records under option {SNAPPA-2}. * has existing (non-accumulated) account transactions. * has a registration record under option {SREGAR-1}. * has any remaining order and requisition detail. * has a residence registration record under option {SREG-4}. * has any bursary application criteria under option {FBLO-4}. * has a record in the meal sub-system {CMEO}.

Processing
Rules

Biographical records will not be deleted in respect of any person who:

    * has any remaining academic application records under option {SNAPPA-1}.
    * has any remaining service centre records under option {SNAPPA-1}.
    * has any remaining residence application records under option {SNAPPA-2}.
    * has existing (non-accumulated) account transactions.
    * has a registration record under option {SREGAR-1}.
    * has any remaining order and requisition detail.
    * has a residence registration record under option {SREG-4}.
    * has any bursary application criteria under option {FBLO-4}.
    * has a record in the meal sub-system {CMEO}.

History of Changes

Date	System Version	By Whom	Job	Description
18-Sep-2007	v01.0.0.0	Melanie Zeelie	t140275	New manual format.Proofread.
04-Oct-2007	v01.0.0.0	Charlene van der Schyff	t137175	Insert links.
13-May-2008	v01.0.0.0	Magda van der Westhuizen	t149068	Insert links.
10-Sep-2008	v01.0.0.1	Melanie Zeelie	t151663	Add changes.
02-Oct-2008	v01.0.0.1	Magda van der Westhuizen	t152511	Update manual: Language Editing: Juliet Gillies.