Create Certificate Numbers  {SSTUD7-4}


This option can be used to create or delete the certificate numbers for graduates for whom a record exists in {SSTUD7-2} Tab - Qualification Results.


If the institution uses alphanumeric certificate numbers the structure must be defined on {SSTUD7-11} and the SOD AN/GR on {SMNT-12} must be set to 'Y'.


The system allocates a unique certificate number for each year.  Although the program generates consecutive numbers, gaps may exist between the sequence of numbers. This is caused by the fact that the program selects the maximum value for the year entered and then ensures that any new value does not already exist in a previous year. The user may select the next number to be allocated.

If the institution use numeric certificate numbers the SOD AN/GR on {SMNT-12} must be set to 'N'.

The generation of the Certificate Number is controlled by the SOD 'AN' and if it is set to 'Y', the user may not update the certificate number manually. If it must be changed, the option {STGRDOP-9} - 'Maintain Certificate Number Trace' must be used. This will delete the certificate number and generate a new certificate number.


The user may view the the rules and numbers available on {SSTUD7-11}. When the certificate numbers are generated the last number used +1 is written away for each Prefix/suffix combination.


If the event number is used as an input parameter, only students linked to the event on {STGRDOP-7} will be selected, provided a record exists on {SSTUD7-2} Tab = Qualification Result.


Warning:  If SOD AN/GR is 'N' on {SMNT-12}', this program generates numerical values only. However, the certificate number field accepts alphanumerical values. If validation 'NS' is 'N' on {SMNT-1} alpha/numerical values may be entered manually for the specific year on {SSTUD7-2}.


 
User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments

(C)reate or (D)elete Certificate Numbers. A1

If the user chooses 'C':

     Must the Certificate Number for Deceased be Created. A1

     Academic Year. N4 Format YYYY.

     Select (B)ulk or (I)ndividual Student A1

     If  (B)ulk :


          Enter Start Student Number N9

          Enter End Student Number N9

          Enter First Event Number to include or ALL N9

          If All


               Enter First Even Number to Exclude or <Enter> to
               continue		 N9

         Enter First Faculty Code or ALL N4

         If All


               Enter First Faculty Code to Exclude or <Enter> to
               continue		 N4

         Enter First Department Code or ALL N4

         If ALL


               Enter First Department Code to exclude or <Enter>
               to continue		 N4

          Enter First Qualification Code or ALL. A6

          If ALL


               Enter First Qualification Code to exclude or <Enter>
               to continue


          Enter Approved ID or ALL. A2

          Enter Certificate Type or Leave Blank


     If (I)ndividual A1

          Enter Student Number N9 10x allowed
 
  

If (D)elete Certificate Numbers

     Enter Academic Year YYYY

     Enter First Qualification Code or All A6

     If ALL


          Enter First Qualification Code to exclude or <Enter> to
          continue		 A6

          Start Student Number to Delete or ALL. N9

          If not ALL: End Student Number to Delete. N9
 
  

For both choices:

Start / End Ceremony Date. DD-MON-YYYY

Start / End Decision Date. DD-MON-YYYY

Do you want to continue Update.  (Y)es / (N)o? A1

Enter (N)ew Number or (S)ystem Number A1 This prompt will only be displayed if the SOD for subsystem 'GR' is set to 'N' and validation 'NS' is set to 'N'

The Certificate Number is controlled by validation ‘NS' – Certificate Number Sequence’ in {SMNT-1}.

If the above validation is ‘Yes’, the program uses a sequence to generate the certificate number and the user has no influence on the number to be generated.


 

     If (N)ew number


           Enter Start Certificate Number N10
 

Sort Order Per Comments

Faculty, Department


System Select  

All students within above selection.


Example 1: When SOD AN is set to 'N'

Image 1 of report sstud7-4



Example 2: When SOD AN is set to 'Y'

Image 2 of report sstud7-4




Processing
Rules		  
  No special processing rules.

See Also:
History of Changes
Date System Version By Whom Job Description
19-Dec-2006 v01.0.0.0 Phlip Pretorius T137542 New manual format.
24-Nov-2008 v01.0.0.0 Magda van der Westhuizen t151710 Update manual:  Language Editing:  Juliet Gillies.
01-Nov-2012 v02.0.0.0 Melanie Zeelie t192298 Add new functionality for non-numeric certificate number generation
20-Aug-2018 v04.1.0.0 Precious Diale t228499 Change subsystem for SOD 'AN' from 'SR' to 'GR' and images.