Bursaries and Loans Definition {FBLO-1}

The bursary definition starts by defining a user defined fund code, that is linked to a fund type as defined in {FBLC-1}, and creating address and communication detail for each fund code. User defined bursary codes, which are the codes from which allocations will be made, are defined next. The bursary codes are linked to the fund codes that were created. More than one bursary code can be linked to a fund code. Lastly, the bursary category codes as defined in {FBLC-4} are linked to bursary codes. Multiple category codes can be linked to a bursary code.

The following user restriction apply:

BAMT - Update Bursary Amount

A user will only be able to update the amount available in block 1 on the bursary definition if linked to this restriction, regardless of the type of access (select / update as defined in {USERS-3}) to the menu option.

BMAX - Update Maximum Amount

A user will only be able to update the maximum amount per student on block 5 if linked to this restriction, regardless of the type of access (select / update as defined in {USERS-3}) to the menu option.

Fields in the option:

Block 1: Individual Bursaries and Loans

Field	Type & Length	Description
Code	A5	User defined fund code.
Description	A40	User defined description of the fund.
Short Name	A20	User defined short description of the fund. This short description is used where a lack of space on a report or screen prohibits the use of the full name.
Fund Type	A2	Funds can be grouped per type fund type as defined in {FBLC-1} and a list of values is available. The description of the fund type is displayed.
Component	A1	The component (B/L/O) of the fund type is displayed. It cannot be updated on this screen.
Fund GLA	A4/A8	The GLA of the fund. Money will be transferred from this GLA to the individual student accounts when bursary allocations are copied and the financial transactions are generated. This GLA can also be queried to determine the amount available for allocation. If loan allocations are transferred, a inter subsystem transfer is generated and a inter subsystem clearing account will be used. The description of the Cost Centre and Account is displayed.
Contract Required	A1	This field indicates whether the student must hand in a signed contract before funds can be transferred to his account. When allocations are copied {FBLO-8} the program validates if a contract is mandatory for the bursary or loan. If yes, the contract indicator on {FBLO-22} must be set to yes for the student, bursary or loan code, year and block for the allocation to be copied to the student account.
NSFAS Bursary	A1	Indicate if this fund will be used to define NSFAS bursaries.

Example:

Block 2: Address/Communication Detail Refer to the Operational Manual for Addresses

Block 3: Address/Communication List Refer to the Operational Manual for Addresses

Block 4: Bursary Definition

Field

Type
&
Length

Description

Fund

The fund is carried over from the first block and the description is displayed.

Component

The component of the fund type is displayed.

Bursary Code

User defined bursary code. This is the bursary or loan code against which allocations towards the student will be made.

Year

YYYY

The year for which the bursary or loan is valid.

Block

The block code for which the bursary or loan is valid. If money is going to be allocated against the same bursary or loan for different blocks, a record must exist for each block.

Short Name

A20

User defined description.

Account Type

This field is only applicable if the component of the fund type is (L)oan. This will be the account type used in the
account receivable system.

The following 3 fields are required for loans only:

Interest Rate while Studying

N3.2

The interest rate applicable to this loan while the student is studying.

Interest Rate after Completion (1)
Interest Rate after Completion (2)

N3.2

N3.2

Two different interest rates can be linked to a loan of which either one can be applicable after completion of studies, depending on predefined conditions. These conditions are user defined as loan status codes on {FBLC-21}, that are linked to the individual loans on {FBLO-22}. Status codes linked to loans are date effective which means that the conditions under which the loan must be repaid and therefor the interest rate applicable for repaying the loan can change within specified time intervals.

Adjustment According to Family Income

If set to (Y)es, {FBLC-5} will be used to determine the liability percentage per income group.

Use Max. Amount per Bursary Category

Indicate if the maximum amount as set up in block 5 must be used per bursary / category combination.

Amount Available

N10.2

The amount that can be allocated from the bursary for a specific year and block. This amount is also displayed
in {FBLO-6} when allocations are made. The system validates that allocations to students cannot exceed
this amount. When this amount is changed, the system validates that the total amount already allocated to students
does not exceed the new amount.
Updating this value is subject to the user restriction 'BAMT' that is set up in {FBLM-7}. Only users linked to this restriction will be able to update the amount available for a bursary/loan.

Date Allocations Completed

DD-MON-YYYY

This date must be entered once the allocations for that bursary / year / block are finalized. {FBLO-5} will only match students to bursaries/loans where this field is not completed. Option {FBLO-8} will only generate transactions where:

1	Funds were allocated from bursaries and have been finalized and a date is entered
2	If a contract is required it must be marked as received in {FBLO-22}
3	The student is registered for the specific year / block of the bursary / loan

When this date is entered, the system validates that:

1	The maximum amount that can be allocated per category is not exceeded
2	Debtor numbers are linked to all students to whom loans are allocated

Donor Code

Donor codes are NSFAS defined {FBLN-1} and must be linked to NSFAS bursaries only. This field is mandatory for bursaries indicated to be NSFAS bursaries on block 1 of this option. If not an NSFAS bursary, this field will not be navigable.

End Date for Web Application

DD-MON-YYYY

The last date when Financial Aid Applications can be submitted on the Web.

Example:

Block 5: Bursary Category Detail

Field	Type & Length	Description
Bursary/Loan	A7	Bursary code.
Year	N2	Bursary year.
Block	A2	Bursary block.
Bursary Category	A1	Enter a valid category as defined in {FBLC-4}. The description of the category is displayed.
Maximum Amount per Student	N10.2	Specify the maximum amount, which may be allocated for the category per student. The system validates that more money cannot be allocated per category per student. Updating this value is subject to the user restriction 'BMAX' as set up in {FBLM-7}. Only users linked to this restriction will be able to change the maximum amount per student.
Student Type	A2	Indicate the student type {SCODE3-5}
Default Account Type		The default account type that will be used in the student debtor subsystem when a bursary or loan transaction is posted to the student account. If <NEXT BLOCK> is executed at this stage, the user gets access to the bursary allocation criteria. It is also available as a separate option {FBLO-2}. To get back to block one of this option, use <EXIT>.

Example:

Processing Rules
	No special processing rules

Date	System Version	By Whom	Job	Description
03-Mar-2007	v01.0.0.0	Amanda Nell	t133877	New manual format.
30-May-2008	v01.0.0.0	Magda van der Westhuizen	t149068	Remove Tags.
19-Sep-2007	v01.0.0.1	Charlene van der Schyff	t156162	ITS system owner has not proofread this manual as yet.
23-Aug-2010	v02.0.0.0	Christel van Staden	t169134	Add end date for Web
12-Feb-2013	v03.0.0.0	Christel van Staden	t184615	Add restriction types 'BAMT' and 'BMAX'
10-Oct-2013	v03.0.0.1	Kenneth Bovula	t194716	Increase Student Type (FKDSTUDTYPE) to 2 characters.