Print Payslips {FPRN-8}


This program may be used to for the generation of the payslips.The responsibility to obtain the appropriate printer, printing of the payslip and folding them lies with the client.

Note that it does not include special printer control instructions to fold the payslips.
 
A Salary Calculation {FPRN-2} is required for a payroll cycle before payslips are availabel to be printed.

User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
1 Calculation Sequence Number  or ALL A3  
2 Sort Order of Payslips :
  1. Pay Point / Pay Date
  2. Pay Date / Pay Point
 N1  
3 Personnel Section. ALL, (R)ange, (S)elective or (P)ersonnel Ind 
 A1  
4
If the response to prompt 3 is (R)ange
  • Start Personnel Number
  • End Personnel Number
 N9  
5
If the response to prompt 3 is (S)elective
  • Personnel Number to Include
 N9 The program will prompt for up to 20 Personnel Numbers
6 If the response to prompt 3 is (P)ersonnel Ind
  • Enter Personnel Indicator
 A2 LOV list all Personnel Indicators as defined on {PACS-7} 
7
  and
8 		First Payment Date
and
Pay Date number to be included for First Payment Date or ALL		 DD-MON-YYYY

A3		 All personnel members where the Pay Date in the Fixed Salary Detail {FPRI-1} is equal to the Pay Date entered will have the "First Payment Date as entered printed on their payslips


9
  and
10 		If the response to prompt 7 is not ALL

Next Payment Date
and
Pay Date number to be included for Next Payment Date

DD-MON-YYYY

N1		 See field 6 above

Up to 5 more Payment Date / Pay Date combinations may be entered
11 Print Payslips with Zero Nett Pay and no Taxable Transactions A1 (Y)es or (N)o
 

Sort Order Per Comments
1 As per User selection.
  


System Select   
1 Payslips will be printed for the cycle and calculation number of event (P)rint payslips in the Run Cycle Control File {FPRM-2}, for all employees who had salary transactions for the corresponding calculation.
2 Earnings/Deductions where “Print on Payslip” is set to (Y)es will be printed
3 Pay slip messages as entered in Messages on Payslips {FPRG-26} , in line number order
  • Messages entered in the “Global Message on Payslip” tab will print on all pay slips
  • Messages entered in the “Individual Message” tab will print on the pay slip of the relevant personnel member
4 The leave balance for each leave type that is part of the Person’s Leave Package, where “Print on Payslip” is indicated the Leave Types {PLCS-2}
5 The Employer physical address as maintained on {GCS-12} as well the person`s Occupation will print on the payslip. If the SOD 'OC' in {GCS2-11} set to Yes, the Post Description will be printed as the Occupation, else if is set to No the Rank Description will printed as Occupation.

Example:

its_man_rep/fprn-8r1.jpg


its_man_rep/fprn-8r2.jpg


its_man_rep/fprn-8r3.jpg

Processing
Rules		   
1 The Service Record details on the pay slip will be selected from the last active Service Record {PBOP-2} of the Personnel Member for the Pay Cycle.
2 For Earnings/Deductions with Calculation Method (8 – Quantity * Amount) the Quantity and the Amount will be printed next to the description of the Earning/Deduction in the format 12.5 @ R 125.00
3 For Earnings/Deductions with Calculation Methods (3 – Advised Amount), (8 – Quantity * Amount), (D – Unpaid Days) or (E – Overtime Hours) the Reference Number as in the Individual Earnings/Deductions {FPRI-2} will be printed in the next line, except for Staff Loan Repayments created with “Generate Staff Loan Transactions”{FPRI-23} where the outstanding balance will be printed in the next line
4 For each Tax Code (IRP5 Code), the total amount for the cycle, as well as the total amount for the tax year will be printed.
Note that the totals will include values from Earnings/Deductions {FPRG-6} where “Print on Payslip” is set to (N)o.
5 A report with control totals will be produced. (If the user selected to sort per Pay Date, the report will show control totals per Pay Date)
6 A (P)rint Payslips record will be inserted Event Logfile {FPRM-3} when this option is executed.  For re-runs, further “P” records will be inserted.




See Also:

History of Changes

Date System Version By Whom Job Description
07-Oct-2009 v02.0.0.0 Frans Pelser t161672 New help file
05-Feb--2014 V02.0.0.1 Alucia Sabela f196837 Update a manual to indicate that this menu option provides functionality for the geneartion of the payslips in a pdf format.
28-APR-2015 V03.0.0.0 Samu Ntshangase t206360 Corrected System Select Table by replacing FPRG-28 with FPRG-26
06-Nov-2015 v03.0.0.1 Sakhile Ntimane t210463 Added number 5 on the System Select Table.
30-Aug-2019 v04.1.0.0 Nomhle Lubisi t238920 Added Personnel Indicator