Exclude External Students {SREGL-3}

This option deals with students who were previously excluded from other institutions. Students may be identified here and the system will check that no Biographical Record or Registration Record can be created for these students without a warning.

If the validation “EX” (“DB” for Distance Education) – “Check External Excluded Students”, at {SMNT-1} TAB: Validation Control is set to (Y)es, the system will not allow the user to continue with the process if a match is found. If the validation is set to (N)o, a warning will be given but the user may continue.

Fields in this option:

Block 1: Students Excluded from Other Institutions

Field

Type
&
Length

Description

Surname

A30

The Surname of the student to be excluded.

First Names

A40

The First Names of the student.

Title

The Title of the student.

Date of Birth

DD-MON-YYYY

The Birth Date of the student.

ID Number

A13

The Identification Number of the student.

Excluding Pse

The code of the institution that imposed the exclusion of the student, as defined under {GCS-2}. The description will be displayed.

Date Entered

DD-MON-YYYY

The Date on which this exclusion was entered.

External Number

This is the Student Number of the student at the institution that has excluded the student.

Comments

A40

A forty-character line of Comments in respect of the exclusion of this student. This could include the student number at the other institution, etc.

Note: The validation will only be true if an identical match is found on Surname, First 10 characters of the ID Number, the Birth Date of the student and the Institution if applicable.

The following options will validate against the excluded students ‘EX’(“DB” for Distance Education):

	OPTIONS
Biographical Information.	{SREGB-1} / {SALUM-2} / {SCAOM-4}.
Quick Biographical Create.	{SREGB-4} / {SREGAR-1b4} .
Residence Registration.	{SREG-4}.
Academic Application.	{FBLO1-1} / {SCAOM-5} / {SCAOM-6} / {SNAPPA-1} / {SNAPPA-3}.
Residence Application.	{SNAPPA-2} / {SNAPPA-4}.
Qualification / Subject Registration.	{SREGAR-1} / {SDREGA-1}.
Brief Biographical Detail.	{CAO-1} / {SNAPP-2}.
Short Biographical Detail.	{SREGB-6}.
Alternate Biographical Information.	{SCOUR-2}.
Comprehensive Registration.	{SCOUR-5}.

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
20-Jan-2007	v01.0.0.0	Amanda Nell	t133444	New manual format.
8-Aug-2007	v01.0.0.0	Melanie Zeelie	t133444	Proofread System Owner.
04-Nov-2008	v01.0.0.0	Magda van der Westhuizen	t151714	Update manual: Language Editing: Juliet Gillies.