Identify Possible Graduates {STGRDOP-16}

This option identifies possible graduates for planning and logistics for graduation ceremonies. The process is run soon after registration, and identifies all students that will be able to graduate at the end of the study period assuming that students will pass all subjects that they are registered for.

In order to run these validations the following setups are required:

There must be at least one approval stage code on {STGRDC-11} that is active for the Graduation (GRAD) validation process
There must be at least one validation rule that is marked as active on {STGRDMN-3} that should be applied
All validation rules that must be applied during the active approval stages must be linked on {STGRDMN-4}
The credit type to be used in credit calculations must be specified on {SCODE3-1}. The source of credits is as follows:

I - Internal credits will be sourced from Internal Credits on the {SACADO-10} Subject structure
N - National credits will be sourced from National Credit on the {SACADO-10} Subject structure
S - Stats credits will be sourced from credit on the {SACADO-17} Curriculum structure

The update and report can be done for a Single student or for a Batch of students as per selection criteria.

If the student already has an award for the application, the student will not be considered for processing again.

The following information is updated when the student will be able to graduate at the end of the study period provided that all registered subjects for the student is passed:

The Final Year indicator on the Registration is set to (Y)es
A {STGRDOP-18} Graduation Application is created for the student with a status of P - Possible Graduate

This does not mean that the student can be awarded the Qualification, as student results will still be subject to verification and approval when final results become available.

Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Comments
Report for Single Student (Y)es / (N)o	Y/N	Processing can be done in Bulk or for a single student
Enter Academic year	N4	The student must be registered for this year in order to be considered
Enter Block Code or ALL	A2
Enter Start Faculty Code or ALL	N4
Enter End Faculty Code	N4
Enter Start Qualification Code or ALL	A6
Enter End Qualification Code	A6
Enter Start Campus Code or ALL	N2
Enter End Campus Code	N2
Enter Start Offering Type or ALL	N2
Enter End Offering Type	N2
Enter Start Student Number or ALL	N9
Enter End Student Number	N9
Order Students (A)lphabetically or (N)umerically	A/N
Select Subjects using (Q)ualification or (A)pproved Qual Id	Q/A
Enter the General Letter Document Code or NONE	A4	Letter code for communication sent to students for planning purposes (if not NONE). A List of student numbers to process can be linked to a document code. Only student number linked to this document type on {SLLL-2} will be processed.
Enter the Result Code or ALL	A2

Sort Order	Per	Comments
	Campus, Qualification, Student Surname and Initials, Student number and Qualification number

System Select
	Exclude students that was already awarded the qualification.

Example:

Processing Rules
	No special processing rules.

Date	System Version	By Whom	Job	Description
02-Sep-2019	v04.1.0.0	Esther Nel	t239090	New manual created
21-Jul-2022	v04.1.0.1	Esther Nel	t254204	Provide additional information