Print Payslips (Old) {FPRN-4}

This program was used to produce payslips to be printed on pre-printed stationery in the employee's preferred language.

It will be replaced by program "Print Payslips" {FPRN-8} that may be used to print payslips on nornal A4 paper. (Or pre-printed stationary if suitable custom stylesheets are developed).

• Payslips will be printed for the cycle and calculation number as per event "P" (Print payslips) in menu option  {FPRM-2}, for all employees who had salary transactions for the corresponding calculation, unless they are excluded by the user (see “User Input” below).
• When selecting additional information to be printed on the payslip, from Individual Earnings or Deductions {FPRI-2} for calculation method 8, the program will select only active records for the correct payroll cycle, as set-up above.
• A (P)rint Payslips record is inserted by the system into the Event Logfile {FPRM-3} by the system when this option is executed.  If re-runs are required, further “P” records will be inserted.

Payslip Header

• Pay Point Number and Name
• Employee number
• Title, initials and surname
• Tax reference number
• Tax status, Marital Status, No. of tax deductible dependents, Number of active Medical Dependants {PBOP-7} for the period of the payslip.
• Pay date (see “User Input” below)
• Sequential payslip number.

• Up to 37 entries with descriptions will be printed in three blocks, with the earnings preceding the deductions.  If there are more than 37 entries for an employee, a second payslip containing up to 42 entries will be printed, using a balance brought forward total - thus catering for a maximum of 79 entries per employee per pay cycle.
• When the system finds a transaction resulting from calculation method '8', the quantity and the amount will be printed at the end of the description in the format 12.5 @ R 25.00. This means that the E/D description for this calculation method should be sufficiently short to allow space for the figures to be printed.
• Furthermore, when the system finds a transaction resulting from the following calculation methods, it will print a not-null reference number on the next line:
• 3 - Advised amount
• 8 - Quantity * amount
• D - Unpaid days
• E - Overtime hours

• The following information will be printed at the bottom of the right hand block: the employee’s payment method, bank name, branch name, type of account and account number.

• Six cumulative totals are provided, which automatically start at zero at the beginning of the tax year.  These totals represent the following:
  

• The total Nett Pay should reconcile with the Payslip Summary, option {FPRNR1-3}, as well as with the Payment Analysis {FPRNR2-3}.
• Control payslip(s) are provided per pay date within the calculation, as well as for the entire calculation: these indicate the total number of payslips produced, as well as control totals for Earnings, Deductions and Nett Pay.  
• The existence of non-cancelling, non-printable transactions is clearly indicated by a “Payslips out of Balance” message.  The details can be obtained with Validate Non-Printables {FPRNR1-7}.  An out of balance condition means that the nett total of the payslips does not agree with that of the payslip summary and that certain payslips are incorrect.  Payslips should not be distributed before these errors have been corrected.

• Procedures:
• None

History of Changes