Copy Claims to PRS {FPRIC-3}


This program copies "Approved" Claims for the appropriate Pay Cycle and Calculation Number into Individual Earnings / Deductions {FPRI-2} for processing with the Salary Calculation {FPRN-2}.  

Claims that exist for the appropriate Pay Cycle and Calculation Number with a Status of 'Unapproved' or 'Approved but not final' will be excluded from this process. It is therefore recommended that 'Unapproved / Approved But not final Claims Report' {FPRIC-5} is run prior to running this process in order for the necessary action to be taken in resolving the status of the claim.

Pre-Requisites to using this program

User Selection Prompt Text
* an item between square brackets [ ] is the default answer 		Type
&
Length		 Comments
1 Enter 1st of 15 Personnel Numbers or ALL. N9  If batch prompt 1 = null value then stop and display an error “please select the correct  value”. If batch prompt 1 = “ALL”  then  skip to batch prompt 16 else it must have a valid personnel number  and  then skip to Batch prompt 2.
2 Enter the next of 15 personnel  Numbers. N9 If batch prompt 2 = null then skip to batch prompt 16 else it must have a valid personnel number  and  then skip to Batch prompt 3.
3 Repeat Batch Prompt 2 for 13 times. N9 If batch prompt 3 = null then skip to batch prompt 16 else it must have a valid personnel number  and  then skip to Batch prompt 4.
15 Enter the 15th  Personnel Number. N9 If batch prompt 15 = null skip to batch prompt 16 else it must have a valid personnel number and  then skip to Batch prompt 16.
16 Copy Claims for (W)eekly or (M)onthly Personnel A1  
17 Pay Cycle for which Claims must be Copied. N6  
18 Supply the Calculation Number. N1  
19 Sort Personnel by (N)umber or (A)lphabetic. A1
 

Sort Order Per Comments
1 Sort Personnel by (N)umber or (A)lphabetically.   


Example:

15-OCT-2014 07:18:52                                                Its Int 03 Dev                                       Page : 1
Program: p0nccc.pc v03.0.0.2                                                                                                      
                                               List of Claims Copied to Payroll Individual Transactions                           
                                                         For Monthly Pay Cycle : 201410 ( 9 )                                         
                                                Start Pay Date : 01-OCT-2014 End Pay Date : 31-OCT-2014                           
                                                                     Sorted by : N                                                

Person    Name                              Post E/D    Salary GLA                        Amount       Quantity X Rate Message 
                                                 Code   Level                                                                     

1         MAGNIFICUS DR WT                  1    1160   12     6030 0101                  500.00                                  
                                                                                 ---------------       ---------------            
                                                               Total Copied               500.00                  0.00            

12        WHITMORE MISS T                   1    1160   12     6030 0101                    0.00        2.00 X 1000.00            
                                                                                 ---------------       ---------------            
                                                               Total Copied                 0.00               2000.00            

                                                                                 ===============       ===============            
                                                               Report Total               500.00               2000.00            
                                                                                 ===============       ===============            

                               2 Claims Copied                                                                                    
                               0 Claims Rejected                                                                                  
                                                               ***** End Of Report *****   



Processing
Rules		  
1 Select 1 to 15 Personnel Numbers or All as entered in Batch Prompt
2 A control report is produced
3 The Individual Earnings that are generated may be queried, but may not be updated or deleted with Individual Earnings / Deductions {FPRI-2}.
4 The copy program inserts the System Date as the copy date into all the Claims copied, after which the Claims cannot be updated anymore with Maintain Claims {FPRIC-1}, apart from the Status, which can be changed to (C)ancelled for Claims that were used in Salary Calculations where Payments were Generated {FPRN-5}.
5 The program will reject Claims which are linked to inactivate Earning Codes {FPRG-6}, or inactive GLAs {FCSO-6}, with error messages and control totals. 
The procedure to follow in such cases is:
  • Refrain from Salary Calculations {FPRN-2 / 3}  before the errors are corrected
  • Correct any such errors
  • Rollback Claims {FPRIC-4}
  • Run the Copy Claims to PRS {FPRIC-3} again
6 The Individual Earning will be created as follows:
E / D Code E / D Code on the Secondary Appointment Contract {PAOP-2}
Tax Box (IRP5 Box) The Tax Box, as entered for the Earning / Deduction Type {FPRG-6}
Calculation Method 3 - Advised Amount
Start Date Start Date of the Payroll Cycle
End Date End Date of the Payroll Cycle.
GLA GLA on the Secondary Appointment Contract {PAOP-2}
Reference Number Post Code on the Secondary Appointment Contract {PAOP-2}, “A / CLAIM”, the payroll cycle and the calculation number.
Amount Claimed Amount
Salary Level Salary Level of the Claim. 

7 The program will not copy claims with the following statuses:
  • N- Not approved (Generated through iEnabler Claims {P00003-6}
  • F- Approved but not Final (Generated through iEnabler Claims {P00003-6}
  • Unapproved / Approved But not Final Claims Report {FPRIC-5} can be run to determine Claims with these statuses.


See Also:


History of Changes

Date System Version By Whom Job Description
02-May-2007 v01.0.0.0 Allie t117451 New manual format.
23-Apr-2008 v01.0.0.0 Magda van der Westhuizen t149068 Update Heading
04-Sep-2008 v01.0.0.0 Magda van der Westhuizen t152258 Update Manual - Language Editing:  Juliet Gillies.
25-Jul-2012 v03.0.0.0 Frans Pelser t178590 Salary Level
15-Oct-2014
 v03.0.0.1
 Frans Pelser
 f202325
 Removed logic to change Tax Box
09-Oct-2015 v03.0.0.2 Sakhile Ntimane t198769 New batch prompts to allow up to 15 Personnel Number to be entered.
20-May-2016 v03.0.0.3 Mmasadi Matseke t214310 Add the last processing rules.