These options are designed to provide for the handling of
Salary Claims against Secondary Appointment Contracts {PAOP-2}
- The following functions are available:
- Appointment
Contract Claims.
- This option will present Personnel Members with a
list of
their Secondary Appointment Contracts {PAOP-2} and
facilities to submit- or cancel Salary Claims {FPRIC-1}
against the Contracts.
The claims captured will be
validated to the rules defined for the Claim Type (i.e. mandatory for
supporting documentation to be submitted, weekend, public holidays etc)
in
addition to claims that have already been submitted and exist in the
detailed
format for overlapping dates and time.
When user clicks save, the
claim will be written to in the detailed format to the new table and
displayed
on {FPRIC-1}, in addition to the current
summarized table {FPRIC-1}
Additional information will
be written to Routing Seq 0, to allow the details of the claim to be
provided
in the email contents routed to the Approver.
iEnabler Claims
are sync with the back office manuals claims and display on {FPRIC-1} Secondary Appointment
Claims Detailed Format.
- Approve Contract
Claims
- This option may be used by approvers to approve or
reject Salary Claims submitted through the previous function
The Approver will be able to
Action each Claim Row by clicking on the Approve or Reject Block for
each Row,
on ‘click’ a tick will be inserted.
Notes may be added per Row.
If the
Approver clicks on
‘Action All Rows’, Approve or Reject’ per
Row will be
programmatically set
If
the Approver clicks on
‘Clear Action from Above Rows’, Approve and Reject
fields
will be set to null
On
‘Save’ a validation will
be run to ensure that all Rows have been Actioned; if requirement is
not met,
validation error message will be displayed and the record may not be
saved
- Contract
Claims Approval Progress
- This option may be used by Personnel Members to
track
the approval process of Salary Claims submitted through the previous
function.
- Query Contract
Claims
- This option allows Personnel Members to view all
their
Secondary Appointment Contracts, Claims against the Contracts, Status
of the Claims, Amount still available etc. It also allows the Direct
Supervisor of the Contract to view the same details.
Before
this functionality can be used, the following
set-ups are required:
- Appointment Type Rule {FPRG-10}
to be set-up.
- The Payroll Administrator to set a Salary Level Range
that may be used for Salary Claims {FPRIC-1}
against Secondary Appointment Contracts {PAOP-2}.
- The Appointment Type linked to the employee for whom
a
Secondary Contract is being defined, must have both the Start and End
Salary Levels for claims defined on {FPRG-10}.
These fields are not mandatory on {FPRG-10}
as not all Appointment Types will be used for Secondary Appointments.
- Note: When capturing the Secondary Appointment {PAOP-2} the Salary Level linked
to the Earning/Deduction {FPRG-6}
will be defaulted and validated to the Start and End salary level
linked to the Appointment Type. If this salary level does not fall
within the defined range, a validation error will be displayed. To
prevent validation errors for the default value, the System
Administrator of the Payroll System must ensure that the Salary Level
on Earnings/Deductions {FPRG-6}
used in Secondary Appointments must be in the Salary Level Range.
- The Route for Approval/Rejection of the
submitted
Claim and for notification in case the Claim is cancelled must be
defined in the Routing System {GMAIN-4}
- Note that the same Routing Request will be used
for
both the approval and the notification of the cancellation of the
submitted Claim.
- The approval process will start with sequence 0
of
the Routing Request
- When a submitted Claim is Cancelled,
- All outstanding (open) steps in the Routing
Request
{GROU-2} will be
cancelled, using "." as
Outcome Code.
"." must never be linked as
Outcome Code
to any step in the Default Routing Request Information {GROU-1} as it could create
problems when a
Claim is Cancelled.
- The sequence (step) for the Notification of
the
Cancellation will be started (inserted).
This
sequence must never be indicated as a "Next Sequence" for any
other sequence in the Default Routing Request
Information {GROU-1}
- Although a multi-level approval process may be
implemented,
the sequence directly after the sequence in which the final approval
outcome is entered must execute the database
procedure "WEB.WAP05PKG.WAP05_APPROVE_PROC". This is set-up by
entering the procedure name in the "DB Procedure" field of the Routing
Sequence {GROU-1}
The
system is supplied with a default Route "PACL"
- The following System Operational Definition {FPRM-9} parameters must
exist
- "CR - Sec Contract Claims Routing Tp" for
Subsystem "PR"
- This parameter indicates the Routing
Request
Type {GROU-1} to be used
for the
approval of submitted claims. The system is supplied with a default
value (PACL).
- "CA - Sec Contract Claims Approve OC" for
Subsystem "PR"
- This parameter indicates the Outcome Code used
to
indicate
Approval of a submitted Claim. The system is supplied with a default
value (APY)
- "CD - Sec Contract Claims Reject OC"
for Subsystem
"PR"
- This parameter indicates the Outcome Code used
to
indicate
Rejection of a submitted Claim. The system is supplied with a default
value (PREJ)
- "CF" - Force Claims to be captured in Date and
Time format for Subsystem "PR"
- This format will be for the submission of
iEnabler
Claims and will be in Date and Time format. The rules defined for the
Claim Type linked to Secondary Contracts will be applied {PACS2-14}.
- "CS - Sec Contract Claims Canc Seq" for
Subsystem "PR"
- This parameter indicates the sequence
in the
Route
from where notification of Cancellation will be started. The
system is supplied with a default
value (100)
- "CL - Online Claims
Document Storage Category" for Subsystem "PR".
- The on-line claims allow documents to be
uploaded for claims. This parameter indicates the Document Category {GDOCS-1} which will
be used.
- "CV - Allow the claim beneficiary and
approver to be the same person?"
- This parameters controls whether the personnel
Member
of the Secondary Appointment Contract and Direct Supervisor of the
Contract ( who may be depending on the set up ,be part of the approval
process for iEnabler Claims) be the same person.
- "CW- mandatory for Document to be attached to
iEnabler Claim ?"
- This parameter control whether Claims may be
submitted without attaching supporting documentation. If set to "N"
supporting documentation may still be submitted, but it is optional.
- "RH - Use fractions of hours or whole hours in claims" for Subsystem "PR"
- If
set to (N)o, the system will use whole hours in the case of "Rate times
Quantity" type claims when the claims quantity is in (H)ours, otherwise
it will allow fractions of hours.
- Run Cycle Control File {FPRM-2}
- The Payroll Cycles allowed by this functionality
is
controlled by event "H
- Cycle for Web Claims Entry" in the Run Cycle Control File {FPRM-2}. For the full
functionality of Event Type "H" please see Appointment Contract Claims {P00011-1}.
- Overview of Claims
against Secondary Appointment Contracts {FPRI-27}
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