Overview of iEnabler Systems

This document gives an overview of the iEnabler Systems.

• iEnabler Subsystems 

• General 

• Appearance
• The Logo and the Background Image for the Welcome page can be modified by modifying the images InsImg.gif and ItsImg.gif.in the itsimages - directory on the application server.
• The image in the left pane may be modified by modifying poweredby.gif in the  itsimages - directory on the application server.
• Colours and fonts may be changed by modifying the style sheet itscustom.css in the includes - directory.

• User Authentication
• User authentication in the iEnabler is determined by a User Type, User Number and a PIN (Personal Identification Number), meaning that the end user must be 
• A valid Student with a Student Biographical Record {SREGB-1}, 
• A valid Personnel Member with a Personnel Biographical Record {PBOP-1},
• An valid Alumnus {SALUM-4}
• Or a defined Other User {GOPS-3}
• Rules to determine the PIN
• The PIN length must be five digits.
• Consecutive numbers or consecutive numbers in reverse order is not permitted.
• Repeating adjacent digits are not permitted
• Leading and/or trailing zero's are not permitted
• The PIN Sequence of digits may not be similar to the User Number or the User Number in reverse order.
• If the PIN is changed by the end user, the new PIN may not be the old PIN in reverse order and must differ from the old PIN by at least three digits.
• A two-step authentication process that require a password in addition to the PIN can be implemented by setting up the System Operational Definition {GCS2-11} Parameters "UP - Use Password on iEnabler"  and "UT - Password Time Reset (in Days)" for Subsystem "GC"
• Values for SOD "UP - Use Password on iEnabler" can be:
• "N" in which case a password is not required
• "Y" in which case a password is required for all types of iEnabler Users
• "S" in which case the password is only required for Students 
• "P" in which case the password is only required for Personnel Members
• For iEnabler Users that does not have passwords, the system will generate a temporary password and email it to the User 's Email address as on the system upon attempted login.
• A forgot password function that works in the same way is also available.
• A facility to allow the end user to change his/her PIN is available on the login page
  
• A facility to allow the end user to request the system to generate a (new) PIN for him/her is available on the login page.
  
• The PIN will be sent as an email message the the user's email address as indicated on the system. 
• This facility may also be used by new users (that does not have a PIN) to get a PIN.
• End users should be encouraged to change their PIN's once they received the email message as an extra security measure in case the email message has been intercepted by a third party.
• Facilities for the System Administrator to maintain existing PIN's is available at
• Maintain Student iEnabler PIN {STWEBM-15}.
• Maintain Personnel iEnabler PIN {PWEBM-7}
  
• System Lockout
• The system will lock a users account after a number of unsuccessful attempts to log in. The number of attempts may be set in in the record "LA - Number Of Unsuccessfully login attempts" in the Process Event Code Structure {STWEBM-7}
• The system administrator may unlock locked user accounts through the following programs
• Students - iEnabler User Access Control : Reset Login {STWEBM-13}
• Other Users - iEnabler User Access Control : Reset Login {OWEBM-3}
• Personnel - iEnabler User Access Control : Reset Login {PWEBM-3}
• Alumni - iEnabler User Access Control : Reset Login {SALUM-13}

• Sending out of Email Notifications
• Refer to the Required Set-ups in the Overview of the Routing System {GMAIN-4}

• Access by end users to individual business functions in the iEnabler
• Refer to the Business Function and Process Manipulation - operational manual
  
• In addition, for each user, only the Business Functions where the Menu Option {USERS-1} linked to the Business Function is also linked to Function Definition {USERS-2} "WEBS - ITS Web System" or Linked another Function Definition that is also linked to the User {USERS-3} will be available.
• For Business Functions with more than one mandatory Business Function Process (Step), an end user can be allowed to view progress or process status through an extra Business Function Process(Step), where the Instruction for the Option in the Menu Structure {USERS-1} is w99pkg.mi_bf_stats?x_busfct=<Business Function Code>

• Upload of Documents into the Integrator Document Storage and Retrieval
  
• The upload of documents has been added to certain Business Processes of the Student-, Finance-, Lecturer- and Personnel iEnablers. Remarks associated with a Document can also be entered after the Document has been uploaded through a "Maintain the Document" option activated through a link on the "Document Sequence" when "Load / View Documents"  are selected.
  
• Set-up
• Refer to the Overview of Document Storage and Retrieval {GSYS-8}
• In addition, the following is important
• The Prompts for each Document Category entered in Maintain Document Categories {GDOCS-1} is limited to 5 and they will be displayed in "Prompt Number" order. The available reference objects is limited to those indicated for each Application Program in the table below.
• The relevant Document Category as created by the System Administrator in Maintain Document Categories {GDOCS-1} must be Linked to the Application Program {GDOCS-4} where it is to be used.
• 
  

  iEnabler	Business Process	Program Name	Program Block	Reference Objects
  Finance	Maintain Requisition	wf05pkg	wf05_lst_frm1	UNUM	User Number
  				DEPT	Department Code
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  	Item Detail	wf05pkg	wf05_upd_frm1	UNUM
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  				ITEM	PMIS Item Code
  				LNUM	Line Number
  	Edit General/Non-Defined Item Detail (Document and Notes) Edit Stock (Notes Only)	wf05pkg	wf05_upd_frm2	UNUM	User Number
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  				ITEM	PMIS Item Code
  				LNUM	Line Number
  	Edit Cheque/ACB Item Detail	wf90pkg	wf90_ins_upd_frm	UNUM	User Number
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  				LNUM	Line Number
  	Document Detail	wf12pkg	wf12_upd_frm1	UNUM	User Number
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  	Delivery Instructions	wf12pkg	wf12_upd_frm2	UNUM	User Number
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  	Approval Requisition	wf08pkg	wf08_upd_frm1	UNUM	User Number
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  				LNUM	Line Number
  				STATUS	Approval Status
  				GLDCC	Cost Centre
  				GLDACC	Account
  	Query Requisition: Item Detail	wf07pkg	f07_QRYB3_ITMSP	UNUM	User Number
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  				LNUM	Line Number
  	Query Requisition: Document Detail	wf07pkg	f07_QRYD1_DOCP	UNUM	User Number
  				DOCNUM	Document Number
  				TYPE	Document Type Code
  Lecture	Assessment Marks	w06pkg	w06marks_entry	STNO	Student Number
  				CYR	Year
  				BC	Block Code
  				QUAL	Qualification
  				SUBJ	Subject
  				UNUM	User Number
  				CAMP	Campus
  				OT	Offering Type
  				EXMCYR	Exam Year
  				ET	Exam Type
  				MARKNUMBER	Test Marks Mark Number
  				MARKTYPE	Mark Type
  				GRPTYP	Group Type
  				GROUPVALUE	Class Group/Practical Group/Tutorial GroupSTNOSTNO
  	Paper Marks	w24pkg	w24entermarks	STNO	Student Number
  				CYR	Year
  				SUBJ	Subject
  				UNUM	User Number
  				CAMP	Campus
  				OT	Offering Type
  				EXMCYR	Exam Year
  				EXM1	Exam Month
  				ET	Exam Type
  				MARKNUMBER	Exam Paper Number
  				EXAMGROUP	Exam Student Group
  	View Paper Marks (Student Level)	w24pkg	w24viewmarks	STNO	Student Number
  				CYR	Year
  				UNUM	User Number
  				CAMP	Campus
  				OT	Offering Type
  				EXMCYR	Exam Year
  				EXM1	Exam Month
  				ET	Exam Type
  				EXAMGROUP	Exam Student Group
  	Paper Marks (Subject Level)	w24pkg	w24startup	SUBJ	Subject
  				UNUM	User Number
  				CAMP	Campus
  				OT	Offering Type
  				EXMCYR	Exam Year
  				EXM1	Exam Month
  				MARKNUMBER	Exam Paper Number
  				EXAMGROUP	Exam Student Group
  	Exam Marks and Final Marks (Subject Level)	w26pkg	w26startup	CYR	Academic Year
  				SUBJ	Subject
  				UNUM	User Number
  				CAMp	Campus
  				OT	Offering Type
  				EXMCYR	Exam Year
  				EXM1	Exam Month
  				ET	Exam Type
  				EXAMGROUP	Exam Student Group
  				MARKTYPE	Mark Type
  Student	Previous Qualifications	w45pkg	w45_multi_pdisp	STNO	Student Number
  				CYR	Year
  				NQFLEV	Qualification Level
  				INS	Institution
  	School Leaving Subjects	w97pkg	w97_multi_disp	STNO	Student Number
  	Any Disabilities?	w46pkg	w46_multi_frm	STNO	Student Number
  	Certificates Seen	w34pkg	w34_lst_frm	STNO	Student Number
  	Update Personal Information	dyniad	VIEWFORM	STNO	Student Number
  	Financial Aid Application	w23pkg		STNO	Student Number
  	Financial Aid Details	w64pkg	w64_lst_frm	STNO	Student Number

  
  
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