Personal Information Survey {P00004-12}

This web page displays Personal Information used for Statutory reporting by the SPACE Hemis system, and allows the logged in personnel member to confirm the correctness or to update the information. 

Updating information can be done by selecting the relevant link on the page to navigate to the information to be updated.

The System Administrator may set-up this web page to automatically be invoked when a Personnel Member selects the Leave Application {P00004-1}.

• The person will then have to confirm the correctness of the information for a particular year before being able to enter a Leave Application.
  
• Once correctness has been confirmed, the system will not display the page for subsequent leave applications, until the System Administrator changes the fields "Retrieve Data from Year and 'Month" for the record with table sequence 3 in the Stats Control File {STMNT-1}, thus allowing the System Administrator to have all personnel review their Stats information once a year, before applying for leave.
• The date of a previous confirmation will be compared to the above fields to determine whether a user did the confirmation for the particular cycle.
  

Actions by the Systems Administrator to activate the survey as mandatory:

• Set the fields "Retrieve Data from Year" and Month" in the record with "Table Sequence 3" in the Stats Control File {STMNT-1} to when the Survey must start.

• This must be at least 1 month less than the current month you are in.

• Make sure this program is linked to the first Business Function Process {PWEBM-2} in the Business Function used for Leave Applications {P00004-1}.
• The default is Business Function Process "P00004 - Leave System", where this Process is linked to Sequence 5, and the Leave Application linked to Sequence 10.
  

• Set the fields "Mandatory Bus Process" to (Y)es and "Active" to (Y)es for the Process.

• Update the Process for Leave Application by setting the fields "Dependent on Previous Mandatory Process" to (Y)es and "Dependency Sequence" to the Sequence of this Process (Default is 5).

• To have the system automatically send requests for updates to Campus to the HR Department, enter Email Address where the notification is to be sent to in the System Operational Definition {GCS2-11} "CU - Email Address when Request for Campus Update via iEnabler Bld/Flr/Rmn change" for Subsystem "HR".

Actions by the Systems Administrator to de-activate the survey as mandatory:

• Set the fields "Mandatory Bus Process" to (N)o and "Active" to (N)o this Process.

• Note: No change is required for the Process for Leave Applications.

Example:

• Personal Information Survey Statistics {PAOPR1-13}
• Maintenance of Personal Detail {P00003-2}