Maintain Student At Risk - Lecturer iEnabler {PL0001-14}

This option is used to manage students at risk via the Lecturer iEnabler, as identified by {SSTUDTO-1}.   Intervention/re-assignment will be influenced by the indicator Full Access on {SSTUDTM-1}. This option is the equivalent of {SSTUDTO-2}. The following actions are possible. Detail on interaction can be viewed via {SSTUDTR-6} or "Print Risk Profile". **See under heading Individual Student below. All SMS ans or Email communication to the student as well as lecturer will write a record to {GROU-2}.  Student detail will be created with routing type 'STS3' and  personnel detail on re-assignment to a student with routing type 'STS2'. 

• Linking of Interventions.
• Notes added.
• Status changes.
• Re-assigning a student.
• Finalising the risk or the master detail.
• Email students.

Prerequisites to use this option:

The access to student detail depends on the Roles defined on {SSTUDTM-1} . This may be done on Institution/Faculty or Department level as well as setting the Full Access indicator.

Risk codes must be defined on {SSTUDTC-3} and linked to Intervention Codes on {SSTUDTM-2}.

Routing for routing type 'STS2' and 'STS3' to be defined on {GROU-1}. The rules and setup on routing can be viewed on ist2pkg.sql.

Status Codes to be defined on {SSTUDTC-2}.

System Operational Definitions on {SMNT-12}:

The access to student detail depends on the Roles defined on {SSTUDTM-1}. 

Sort per Risk

Display Per Risk Code:

If selected per Risk, the following query screen will be displayed.  These records are expandable, as it is mark in blue color, by clicking on the record. The records are displayed per Campus and Status Code. A count of students, as existing on the status of {SSTUDTO-2} is also displayed.

• Select an individual student, by clicking on Student Number to interact on student level or select multiple students to send Email or SMS by using the tick boxes on the right or "Select ALL" button on the above and then all students in the list will be ticked

Individual Student **
Field	Description
Student Number	Click on student number to execute on of the following : Finalise Student: The LOV will only display status codes linked to an indicator "C'losed as defined on {SSTUDTC-3}. This action will finalise the individual risk still linked to and 'O'pen status as well as the master record.  Role access will determine if the master record may be finalised. If the user is linked to the Full Access  is 'N' on {SSTUDTM-1}, only an individual risk on which the user is linked may be finalised. If the Full Access is 'Y, any risk for which the user has access on the may be finalised. The latter is dependent on the Level, Institution/Faculty/Department on which the role is defined. Example: Full Access = N: If the user does not have access to finalise the master record and therefor all individual risks the following will be displayed Email Student: The risk code for emails sent, will default as defined on {SMNT-12}, iEnabler Email: 'TE' for Sub-system. 'SR'. Enter the Email Subject Description. The Personnel from which the email originates is obtained from {PBOP-1}, Personnel Detail, and the email address to whom this will be sent is obtained form {SREGB-1} Student Biographical Detail. Enter the Message detail. On clicking on the <SEND> button a routing type STS3 as defined on {GROU-2} will be created. An example of an email sent to a student: Enter Notes: Enter the note description. A record will be created  on Tab - Interventions on clicking <Submit> button. The risk code is will default to SOD value 'TN' for sub-system 'SR' on {SMNT-12}. National Benchmark Test Results: This will allow the user to navigate to the National Benchmark Test results as created on {SNAPNBT-2}. View Student Dashboard: This will allow the user to navigate to the Student Dashboard.
Multiple Students
Email Button	Select multiple students to send Email or SMS by using the tick boxes on the right or "Select ALL" button on the above and then all students in the list will be ticked. A popup will display the following detail: The Academic Year The Risk code as defined on {SMNT-12},  iEnabler Email: 'TE' for Sub-system 'SR' to be written away for emails sent will be defaulted. The primary email address of the student will default in the 'To' field and an indication will display if no email for the student is found. A Subject and Message content must be entered. An email will be sent to the student/s and a record thereof will be written away to {GROU-2} for routing type 'STS3'.
SMS Button	Example of and SMS
Select All Button	This button is used to select all students automatically.
Deselect All Button	This button is used to de-select all students automatically.

Display per Qualification/Status/Period of Study count:

Display Students per Qualification/Status/Period of Study:

The screens that will follow from cliicking on the student number will be the same as for Individual Student**  as indicated above.

Risk Detail Update:

The screen below is used for the individual interaction on a student at risk and the following actions are possible:

• Re-assign a student to another Personnel
• Finalise a risk
• Upload documentation
• Add intervention code

Re-assign:

The <LOV> on the personnel will display all personnel for which a role exist on {SSTUDTM-1} for the Academic Year.

Finalise Individual Risk:

The <LOV> on the Status field will display all Status codes linked to a Closed indicator on {SSTUDTC-2}.

Upload of documents: 

The document category defined for this purposes on {GDOCS-1} is 'ITS_STS'. This should be linked to the application on {GDOCS-4}. Documents will be saved per category and can be accessed via {GDOCS-3}.

Popup for Document loading: Entry Screen for file name selection: Select the location of the file via the <Browse> button and the file on the specific directory. On <Save> the file will be stored in {GDOCS-3}. Intervention: The <LOV> will display a list of intervention codes valid for the risk code on {SSTUDTM-2}. Detail of different interactions: The detail of interactions, re-assignment, upload of documents, notes added is displayed on the individual student record.

Search for Individual Student Detail:

Enter the Acadenic Year and Student Number and click on <Search> button to view an individual student risk detail.

 Results for and individual search:

The screens will be the same as for Individual Student**  as indicated above.