Class List {PL0001-2}

This option allows a Lecturer to view Attendance lists and Class Lists for all Subjects and Class groups that is assigned to the lecturer. It allows the Lecturer to enter Assessment marks, Full period marks and to view Mark Calculation criteria. The Lecturer can upload documents to the DSR that can be viewed by students.

In order to use this functionality, the Business Function Process {PL0001-2} for Class List must be active under Business Function 'P00000' Personnel Web Systems (Lecturer iEnabler). This is done using {PWEBM-1} Maintain Business Functions.

System Cycles {SMNT-2}

Cycle ‘M’ must be open in order to update Assessment Marks
Cycle ‘E’ must be open in order to update Full Period Marks

Validations {SMNT-1}

WV - Student Photo on Class List - If the validation is set to ‘Yes’, the lecturer will be able to view the student’s photo if an image exists on the database.
PM - Process Canc Student Marks - If the validation is set to 'Yes', the lecturer will be able to update cancelled student’s test marks.

System Operational Definitions {SMNT-12}

LE/LI - Access to Student Queries used to view/access all students for subject/block/year where assigned as Lecturer on {SACADO-13}.
ME/LI - Tutor Activity Code - used to view/access all students for the subject/block/year where assigned as tutor on (activity 0010) {SDSERP-1}.
TU/LI - Tutor Activity Code - used to view/access all students for a qualification/block/year where assigned as mentor on (activity 0020) {SDSERP-1}.
B1/SR - Allow Non-Primary Lecturers to Enter Assessment Marks on Lecturer iEnabler This will be used on {SSTUD1-24}.

Lecturer Classes

Displays a list of Classes for a Lecturer. The Lecturer will be able to view a class list if:

Between the Start and End Census Date.
The Lecturer is an active Personnel member on {PBOP-2}
The Lecturer is the Primary Lecturer for the Subject on {SACADO-13},
unless SOD B1/SR Allow Non-Primary Lecturers to Enter Assessment Marks on Lecturer iEnabler is set to Yes on {SMNT-12}.
The subject is Active in the Curriculum {SACADO-17}.
At least one student is registered for the subject without a cancellation date. {SSTUDA-2} Student Subject Information.

If a lecturer clicks on a subject link a popup menu will be displayed indicating:

Choose an Option
Subject name

View Attendance List
View Class List
Enter Assessment Marks Numerical
Enter Assessment Marks Alphabetical
Enter Full Period Marks Numerical
Enter Full Period Marks Alphabetical
View Calculation Criteria

Example:

View Attendance List

The Student Number, Student Name, Examination Type, Qualification Code, Qualification Description and Date Cancelled will be displayed. The sort order is Numerical.

Note: If the lecturer clicks on a column heading the sort order of the student list may be manipulated. E.g. if the sort order must be on surname the user may click on the heading surname to change the sort order to Alphabetical.

Pushbuttons are provided to

Extract the Attendance list to MS Excel
Print the Attendance list

If a lecturer clicks on a student link a popup menu will be displayed indicating:

View Student Personal Information. Display Student contact details, Student status and an image of the student if it exists on the database and ‘WV’ validation is set to Yes.
View Student Qualification Detail. Display qualifications that the student registered for. If the lecturer clicks on the qualification code, the Subject Detail will be displayed.
View Student Subject Detail. Display subjects that the student is registered for.
View Student Certificates. View certificates applicable to the student with and indication if it was seen or not. Certificates can be loaded or viewed.
View Student School Leaving Subjects. I.e Matric Results
View Student Academic Record. View information on the academic record of the student.

View Class List

Pushbuttons are provided to

View Detail Criteria. Mark Criteria and Exam Criteria is displayed in a Pop-Up.
Extract the Class list to MS Excel.
E-mail and Cell number list
Print the Class list

If a lecturer clicks on a student link a popup menu will be displayed indicating:

View Student Biographical Detail. Display Student contact details, Student status and an image of the student if it exists on the database and ‘WV’ validation is set to Yes.
View Student Qualification Detail. Display qualifications that the student registered for. If the lecturer clicks on the qualification code, the Subject Detail will be displayed.
View Student Subject Detail. Display subjects that the student is registered for.
View Student Certificates. View certificates applicable to the student with and indication if it was seen or not. Certificates can be loaded or viewed.
View Student Academic Record. View information on the academic record of the student.
View Student NBT Results.

Load/View Documents

A Link is provided for the Lecturer to Load documents to the DSR for a specific class based on Year, Subject, Block code and Offering type.
Students linked to the class list can then access these documents on their Progress report on the Student iEnabler.
This is to facilitate communication between the Lecturer and the Student.
In order to use this functionality, the following is required:

Clients must make sure the category they create has size restrictions to prevent running out of space. Alternatively BFILEs can be used for storage of these documents.
For students to view documents, activate the Progress Report {S00004-8} on the Student iEnabler using {STWEBM-1} for Parent Business S00000.
For lecturers to upload documents, activate the Class List {PL0001-2} on the Lecturer iEnabler using {STWEBM-1} for Parent Business P00000.
Create a document category based on Year, Subject, Block code and Offering type on {GDOCS-1}. (Different Document Category name as example may be used)
Link this document category to the Class list on the Lecturer iEnabler on {GDOCS-4}. (Different Document Category name as example may be used)
Link the same document category to the Progress report on the Student iEnabler on {GDOCS-4}. (Same Document category as previous 2 steps)
If documents are for certain mark types or class groups, a naming convention to identify this info can be used.
The Lecturer can click on the Load/View Documents link on the Class List.
The Document categories linked on {GDOCS-4} will be displayed. Select the appropriate category.
Documents can be loaded using the Browse functionality to select the file to be uploaded and pressing the Upload button.
Similary documents may be viewed by selecting the appropriate document link.

Example: GDOCS-1

Example: GDOCS-4

Example:

Enter Assessment Marks - Numerical or Alphabetical

The lecturer can enter student’s assessment marks via the web system. The processing of Enter Assessment Marks Numerical and Enter Assessment Marks alphabetical is the same and only the display sequence of the student list is affected.

Numerical presents students in Student number sequence.
Alphabetical present students sorted alphabetically by surname and name.

Please note: If more than one person is busy updating the same data, some data might get lost.

The user selects the mark number that must be processed from the drop down list
The Lecturer is only be allowed to update Assessment Marks and/or the Result Code if system cycle ‘M’ is open.
Cancelled Student’s marks will only be updated if validation ‘PM’ is set to ‘Yes’. See validation ‘PM’ for more detail.
If a mark already exists the lecturer will be able to change the mark and the changes and user number will write to the Log file {SMNTL-6}.

Pushbuttons are provided to

Enter Marks
Download to Excel
Upload to ITS

Enter Marks

The user can enter marks. The system will do a look-up of the appropriate Result code. Alternatively, the user can change the calculated result or only enter a result code. The functionality and rules of assessments and mark type marks are described in the student study record manual. The following Pushbuttons are provided:

Marks will only be saved when the user clicks the ‘Save’ Button
The ‘Revert button will clear the marks and results. It will have no effect if the marks and results are already saved.

Download to Excel

When pressing the Download to Excel button, the following message will appear.

A spreadsheet containing information required for upload of marks is extracted. The Lecturer can now enter the Marks in the Assessment Mark column.

Note:

The format of the Spreadsheet, other columns and column headings must not be changed as this will result in failure to upload marks from the spreadsheet.
Some clients make use of a 2 server setup for the upload/download of assessment marks. This results in display of messages "Cannot reach this page" and later "Error 500 - Internal Server error". When 2 servers are used at an institution's environment set {GCS2-11} LM/GC Upload Marks with Servlet (DBA to advise). Otherwise this SOD will have the same value as SOD VR/GC
When there is no student assesment records to download into excel - get excel error 'We found a problem with some content in ....'.
The user should ensure that the student assessment records are created before using the <Upload to Excel> functionality.

After Entering the Marks and re-saving the spreadsheet, the Lecturer/user can now Upload these marks into the Integrator Back office by selecting the "Upload to ITS" button on the Enter Assessment Marks screen.

Upload to ITS

When the Lecturer clicks the "Upload to ITS" Button, the following screen appears for the user to be able to Browse and locate the above spreadsheet to upload the Marks.

Note: Do not move the document from where you saved it to another directory as the system will no be able to allocate it.,

After the the user has allocated the spreadsheet and was uploaded by pressing "Proccess" the following Status is presented. Stating that the upload was successfull. The User can now view to make sure these marks are the marks allocated to from the spreadsheet.

The Lecturer can make sure the marks were uploaded correctly by proceeding to the "Enter Marks Button" and it will now show the marks that were uploaded from the spreadsheet, or marks can be checked on the Back Office.

Example: Processing of additional Student added to the Spreadsheet:

After update the Student appears under "Students Not Updated and on {SSTUD1-25} from where it can be reprocessed or deleted..

Enter Full Period Marks - Numerical or Alphabetical

The lecturer can enter student’s full period mark via the web system. The processing of Enter Full period marks Numerical and Enter Full Period Marks alphabetical is the same and only the display sequence of the student list is affected. Note: If the lecturer click on a column heading the sort order of the student list may be manipulated. E.g. if the sort order must be on surname the user may click on the heading surname to change the sort order to Alphabetical. To view the class list alphabetically, the user may click on the heading "Student Name" to change the sort sequence.

Numerical presents students in Student number sequence.
Alphabetical present students sorted alphabetically by surname and name.

Note: If more than one person is busy updating the same data, some data might get lost.

The Lecturer will only be allowed to update Full Period Marks if the system cycle ‘E’ is open.
Cancelled Student’s marks will only be updated if validation ‘PM’ is set to ‘Yes’. See validation ‘PM’ for more detail.
If a mark already exists the lecturer will be able to change the mark and the changes will write to the Log file {SMNTL-3}

After selecting the Exam month, pressing the continue button will proceed to the Full Period Marks update screen.

After selecting the Exam month, pressing the continue button will proceed to the Full Period Marks update screen.

The following Pushbuttons are provided:

Marks will only be saved when the user clicks the ‘Save’ Button
The ‘Revert button will clear the marks and results. It will have no effect if the marks and results are already saved.
Print Report

Date	System Version	By Whom	Job	Description
01-Oct-2012	v02.0.0.0	Charlene van der Schyff	t185826	New manual convert from INT 1 format.
23-Jun-2015	v03.0.0.0	Charlene van der Schyff	t198910	Changed manual to be more understandable, and updated information pertaining to the Class List/ Enter Assessment Marks. With the Download and Upload features.
29-Jul-2015	v03.0.0.1	Charlene van der Schyff	t208533	Added National Bench Mark Results
26-Jun-2019	v04.1.0.0	Frans Pelser	t237245	Update Academic Structure references
22-Jun-2020	v04.1.0.1	Esther Nel	t243058	Give clients the option to upload content per subject due to the lockdown of COVID-19. Move upload/view of DSR on CLASSLIST to subject level and not assessment level - to be the same as on Progress Report.
04-Jan-2023	v04.1.0.2	Esther Nel	t251086	Add note wrt when 2 servers are used and 1 is blocked from 'outside' (Refer T250277)