Define and Maintain Approved Qualifications {SACADO-7}

This option is used to define the essential information for a qualification. The qualification must be fully defined in this option and in the Curriculum {SACADO-17} before a student can be registered for the qualification.

Approved Qualification Names

Formal Qualifications are the qualifications that have been formally approved for the Institution.

Note: Records in this option are linked to a Qualification in the next block, therefore these records cannot be deleted while still linked to any Qualifications in the “Qualification Information” block.

Field

Type
&
Length

Description

Academic Year

YYYY

The academic year for which this particular qualification is valid. A qualification may not be offered during 1994, but may be instituted in 1995. Note: A record must exist in each Academic year for which students may be / was registered for this qualification.

Approved Qualification ID

Identifies a Formal Qualification. It is mainly used when linking Formal Qualifications to Qualifications in option {SACADO-1}.

Approved Qualification Name

A65

This name will appear on the HEMIS Qualifications Filed and should be exactly as approved by the relevant Education Department.

Alternate Name

A65

This name is required, as it forms part of the official STATS magnetic tape and, therefore, also of the STATS Tables.

Alternate Language Name

Full Name

A100

Enter the full name of the Approved Qualification. This field is not used on any reports at the moment.

Qualification Type

This field is used to identify the categories of qualifications, e.g. certificate, diploma, degree, etc. The STATS definition has been extended to include two Occasional Qualification Types, which will be interpreted correctly for STATS purposes, in that they will not be reflected on Table 1.1. The <LIST> option can be used to obtain the valid codes, as entered in option {SCODE3-1}.

NOTE: For all institutions where the country code in option {GCS-1} is null, the qualification types are displayed in option {SCODE3-1} and these may not be changed or deleted by the users. If there is a value in the country code field, then these codes can be entered by the user to suit their own needs.

Minimum Preparation Time

N1.2

The minimum preparatory time in years (For a first qualification, this value is normally 0).
The value in this field is used by "Extract Student Data for HEMIS" {HEMIS-1}

Minimum Experiential Time

N1.2

The minimum experiential time
The value in this field is used by "Extract Student Data for HEMIS" {HEMIS-1}

Minimum Formal Time

N1.2

The Minimum Formal Study Time in Years
The value in this field is used by "Extract Student Data for HEMIS" {HEMIS-1}

Minimum Total Time

The system calculates this value and it cannot be entered. This Minimum Total time is reported in the HEMIS Qualification File.

Qualification Weight

N1.2

Qualification Weight

Student / Lecturer Ratio

N2.2

The Student / Lecturing Staff Ratio - see comments in Qualification Weight above.

Formal / Non-Formal

This indicator is used to identify whether the particular qualification forms part of the formal tuition at the institution or whether it is regarded as part of the non-formal tuition (e.g. short courses) that an institution offers.

Minimum Research Time

N8.3

This time is used to indicate the minimum time allowed for research and therefore only applies to Masters and Doctorate levels.
The value in this field is used by "Extract Student Data for HEMIS" {HEMIS-1}

Accredited at CHE

This field will indicate whether the Approved Qualification is accredited at the Council for Higher Education.

Do the 2% Test

This field will indicate whether the two percent test adjustment will be applied to the Stats Credit Value for this Approved Qualification in the calculation of Effective Full Time Students - see {STG2F-1},{STG2F-2}, {HEMIS-1}, {MISREP-1}, {MISREP-2}, {MISSAP-1} and {MISTAB-14}.

National Level

National Level Code, as defined by the Department of Education, and will default as set on {SCODE3-1}.

National Qualification ID

Notional Total Hours

The Total Hours for this Approved Qualification.

Available for Loan or Allowance

This field will indicate if a student can register for this Qualification and apply for a Loan or Allowance. The following values are valid: Loans, Allowances, Both and None.

Button: Stats Attributes

Button

This button will open the Stats Attributes screen to allow the user to view or maintain the stats fields related to the approved qualification for the year.

The information accessed here is used by "Extract Student Data for HEMIS" {HEMIS-1}

Example:

Example: Status Attributes:

Processing Rules
	No special processing rules.

History Of Changes

Date	System Version	By Whom	Job	Description
11-Feb-2013	v03.0.0.1	Magda van der Westhuizen	t179227	Insert quotas.
01-Oct-2014	v04.0.0.0	Magda van der Westhuizen	t196722	Convert to INT4.0.
01-June-2016	v04.0.0.0	Magda van der Westhuizen	t214530	Change Field Descriptions
26-Jun-2019	v04.1.0.0	Frans Pelser	t237245	Update Academic Structure references
15-Sep-2020	v04.1.0.1	Hellen Kgosi	T245970	New images