Overview of Bulk Salary Late Rollbacks and Recalculations {FPRN-29}

The ITS Payroll System allows for "Late Salary Rollbacks" and "Late Salary Calculations". A "Late Salary Rollback" is defined as a Salary Rollback for a cycle after the pay run has been closed off by generating payments, i.e. the “Q” record for this pay cycle already exists in the Event Log File {FPRM-3} hereafter a "Late Salary Calculation" is normally done.

For a more detailed description of Late Salary Rollbacks refer to the on-line help of "Rollback Single Calculation {FPRN-23} and "Single Salary Calculation" {FPRN-3}.

Bulk Late Rollbacks and Recalculations may be used where salary adjustments for large numbers of personnel members in previous payroll cycles are required. The system will in effect do Single Late Rollbacks and Single Late Salary Calculations in bulk.

The process could be as follows:

Indicate the personnel members to include in the Late Salary Rollback in "Personnel to be Included" {FPRN1-4}

This is done by entering a record with event type "3 - Late Rollback and Recalc Required" for the person.
This "Import" facility is available on this screen, allowing the user to bulk import data from a file where required.

Make the required adjustments to the payroll set-ups (Typically by entering Individual Earnings/Deductions {FPRI-2} that will be effective in the cycle for which the late calculation should be done.)

A facility to "Bulk Load Individual Earnings/Deductions" is also available {FPRI-10}

Execute the Bulk Late Salary Rollbacks {FPRN1-1}

The record with event type "3 - Late Rollback and Recalc Required" for each the person included will automatically be changed to event type "4 - Late Recalc Required".

Execute the Bulk Late Salary Calculations {FPRN1-2}

The record with event type "4 - Late Recalc Required" for each the person included will automatically be changed to event type "5 - Late Payment Required".
If Single Late Rollbacks were performed for a group of personnel (i.e. no record with event type "4 - Late Recalc Required" exists for each of the personnel members) the records with event type "4 - Late Recalc Required" may be manually recorded in "Personnel to be Included" {FPRN1-4}

Produce and store copies of the Adjustment Payslips {FPRN-24} for personnel included.
Use Generate Payments {FPRN1-3} to generate Payments in the ITS Counter System.

The value of the payment will be the difference between the old nett pay of the person (as before the late rollback and the new nett pay).
Payments will only be generated where the difference is positive (i.e. greater than zero).
The Payments will be processed as if they were entered manually in "Enter Cheque Transactions" {FCTO-6} and should be handled further through the ITS Counter System {FRM-1}
The record with event type "5 - Late Payment Required" for each the person included will automatically be removed from "Personnel to be Included" {FPRN1-4}
If no payments should be done, the records with event type "5 - Late Payment Required" may be manually removed from "Personnel to be Included" {FPRN1-4}
The option may be executed in trial mode to obtain a list of personnel members with the relevant amounts.

History Of Changes

Date	System Version	By Whom	Job	Description
27-Aug-2008	v01.0.0.0	Frans Pelser	t151242	New On Line Help