Alternative Entry of Exam Marks {SSTUD2-6}


This option provides an alternative way to enter examination marks and results.


It is assumed that the marks in the relevant examination papers are available and that the final mark has already been calculated outside this system. Upon entering this data, the system will check if the calculation of the final mark is correct.  It will also calculate and display the result. Only students that did not cancel and with exam admission ‘Y’ will be displayed.

If a student is linked to action code ‘UR’ or ‘QR’, the system will not allow the user to create or update subjects results {SREGL-2}.
  1. Enter the Exam Year, Examination Month, Campus Code, Offering Type, Subject Code and Exam Type in Block 1, <NEXT BLOCK> (the exam year and examination month cycle must be active under option {SSTUDY-1}, TAB - Academic Structure and Exams).
Note: The following fields are optional: Exam Type, Exam Group, Offering type and Campus Code. If any of these fields are left blank, a single list of students will be generated, regardless of their exam type, exam group, Offering Type and campus code link.  Otherwise a list will be generated for the specific combination as entered here. If more than one combination exists for this particular subject, a list must be generated for each if separate lists are required.
  1. All students that obtained examination admission for this exam will be displayed in Block 2 in student number sequence. The Full Period Mark (year mark) of each student will also be displayed.

  2. The cursor will be in the position for the Final Mark. If validation ‘CD’ is set to ‘Yes’, the cursor will be in the decimal field of the Final Mark. This mark, as calculated outside the system, is entered.  The Final mark may have a (N4) Value.

  3. Upon selecting <NEXT FIELD>, the cursor will move to the field for Examination Paper. The program will only allow you to insert / update the Exam Paper mark if the Paper Number exists on {SSTUDE-2}.

  4. When the appropriate number of paper marks has been entered, a <NEXT RECORD> is entered. The system will now:
  1. When these records are <COMMIT>ted, the marks are written to the database. These records can later be seen or amended under option {SSTUDM-1}  / {SSTUDM-2}.

  2. When the user <EXIT>s from this option, the question “Do you wish to update the results of students not admitted to the exam?” will be displayed. If  (Y)es is entered, the examination results of all students in the particular group who did not gain examination admission, will be set to “FA” - “Fail, no admission to exam”.
  3. If the paper criteria on {SSTUDE-2}, exceed the number of papers for which marks are entered, the final mark will be cleared on <COMMIT> and the student will obtain the Default Result code, as defined on {SSTUD3-1}.
Block 1:  Enter Examination Marks and Results

Field Type
&
Length		 Description
Examination Year YYYY The Exam Year must be entered.
Month N2 The Examination Month must be entered.
Academic Year YYYY The Academic Year must be entered.
Campus Code N2 The Campus Code is optional.  If this field is left blank, a single list of students will be generated, regardless of their campus code.  Otherwise a list will be generated for the specific campus as entered here.  If more than one campus exists for this particular subject, a list must be generated for each if separate lists are required.
Offering Type A2 The Offering Type is optional.  If this field is left blank, a single list of students will be generated, regardless of their offering type.  Otherwise a list will be generated for the specific offering type as entered here.  If more than one offering type exists for this particular subject, a list must be generated for each if separate lists are required.
Subject Code A6 The Subject Code must be entered as determined in {SACADO-10} Subject Information.  Cancellations, exemptions and attendance only subjects are excluded.
Exam Type A1 The Exam Type is optional.  If this field is left blank, a single list of students will be generated, regardless of their exam type.  Otherwise a list will be generated for the specific exam type as entered here.  If more than one exam type exists for this particular subject, a list must be generated for each if separate lists are required.

Example:

Example of ...

 
Block 2:  Enter Examination Marks and Results:  Student Details

Field Type
&
Length		 Description
Student Number N9 The student number of the students who have been granted examination admission.
Month N2 The examination month will be displayed.
Exam Paper Marks 1 to 5 N3 The examination marks can be entered according to the number of papers, as set up in {SSTUDE-2}.
Exam Type A1 This information defaults from the student record.
Year Mark N3 This information defaults from the student record.
Calculated Emrk N3 This is the Exam Mark and is a display only field. 
Fmrk N3 This is the Final Mark and is a display only field. 
Final Mark N4 Enter / Change the final mark. 
Result Code A2 This is updated only if the Result Code has been identified as recalculate = (Y)es in {SCODE-23}. The exam mark and final mark will be changed regardless of the value of the Result Code.
Decimal Values  N3.3 This is the decimal value of the relevant marks andis a display only field. The user may enter the final mark as a decimal value.

Example:

Example of ...

 

Processing
Rules		  
  No special processing rules.


See Also:



History of Changes

Date System Version By Whom Job Description
11-May-2007 v01.0.0.0 Amanda Nell t133916 New manual format.
27-Jul-2007 v01.0.0.0 Melanie Zeelie t133916 Add info and proofread.
16-Aug-2007 v01.0.0.0 Melanie Zeelie t133916 Add rule no 8 and proofread.
19-Nov-2008v01.0.0.0Magda van der Westhuizent151710Update manual:  Language Editing:  Juliet Gillies.
19-Mar-2015v04.0.0.0Magda van der Westhuizent205922Change {SACAD-14} to {SACADO-10}
24-Aug-2018
 v04.1.0.0
 Sarah Seeletse
 t226071
 Replace {SSTUD3-2} with {SSTUDE} options