Register Additional Subjects  {SREGAR-2}


If a student must be registered for additional subjects, i.e. subjects that cannot be taken towards the qualification for which she / he is registered, this three-block option is selected.  The student will already have been registered for his / her normal qualification and this is queried in Block 1 via the student number.  Note that the registration of additional subjects is subject to the registration cycles as defined under option {SREG-1}.  If validation is active, the entire quota tests for registration apply to the registration of additional subjects as well. 


The ADF conversion option for this menu is {REGAR-12}.


Fields in this option:

Block 2:  Subject Information

Field Type
&
Length		 Description
Qualification A6 The code of the Qualification in which the additional subject is taken.  This cannot be the same as the qualification for which the student is currently registered.  Using the <LIST> function will display valid values.
Date DD-MON-YYYY The field will display the System Date of the registration.  This will be recorded automatically.
Subject A7 The code of the Additional Subject.  The description will be displayed. The system will validate that the subject can be taken within the curriculum of the above qualification.  The <LIST> function will display valid values.
Block A2 The Academic Block in which the student will be taking this subject. The <LIST> function will display valid values.
Start Registration Date DD-MON-YYYY

This date will default from the start date of the academic block definition for the block that the subject is registered for. Academic block definitions are maintained on {GOPS-1}. The start date can be changed if indicated that the start and end registration dates are updateable on the subject definition on {SACADO-10}. It can only be changed to a date within the start and end registration dates of the qualification and must be earlier than the end registration date.

End Registration
Date		 DD-MON-YYYY

This date will default from the end date of the academic block definition for the block that the subject is registered for. Academic block definitions are maintained on {GOPS-1}. The end date can be changed if it is indicated that the start and end registration dates are updateable on the subject definition on {SACADO-10}. It can only be changed to a date within the start and end registration dates of the qualification and must be later than the start registration date.

Exam Type A1 This field will default to (N) indicating a normal enrollment.  It is possible to update the field to any other Examination Type that was defined for this block under option {SCODE2-2b3}.  The <LIST> function will display valid values.
If the Exam Type is defined as a normal attendance, the system will check that the subject is active on the curriculum {SACAD-1b14}.  If the Exam Type is defined as an exam-only attendance, the system will check that the subject is either active or active for exam purposes only on the curriculum {SACAD-1b14}.
Note:  Additional subjects are frequently registered for attendance purposes only and that a suitable exam type should then be entered.

If Exam Type field on {GCS-5} <> Null for the Offering Type on which the student will be registered on the subject level, the Exam Type will be populated with the value as entered on {GCS-5} for the auto-generation and manual entry of subjects.
The LOV on Exam Type will only display the value as linked to the Offering Type and the value may not be updated to another value.
Exam Year YYYY The year the student will write examinations in. The system will default, the Exam Year and Month, as defined at {SCODE2-2b3}, with the same Block and Exam Type (that you want register the subject for) and the year greater or equal to the start year in Block 1, with the smallest sequence. The field can be changed.
Offering Type A2 The Offering Type of the subject. The <LIST> function will display valid values.
Class Group A2 This will default to (A) but may be updated to any other valid code.
Exam Month N2 The number of the month in which the examination in this subject will be written will be displayed in this field. The <LIST> function will display valid values.
Payment Agreement A4 Payment Agreement for this qualification.  The <LIST> function will display valid values as defined at {FSAM-24}.
Credit Point N6.2 Display the Credit Point on {SACAD-1b9} if the result is null or leads to a ‘P’ on {SCODE-23}, only if the indicator “Include In Calc For GPA/SWA” on {SSTUD3-3b3} is set to 'Y'.
Language: Tuition A1 Student Tuition Language preference (A)lternate / English.
Exam A1 Student Exam Language preference (A)lternate / English.

Example:

sregar-2b2p1i1

 

Block 3:  Additional Generation Options

Field Type
&
Length		 Description
Generate Service / Promotion Centres A1 Students can be automatically linked to their Service Center / Activity combinations according to the student’s postal code.
Update Service / Promotion Centres A1 If linking was done with the previous option, changes can be made if the indicator is changed to "Yes"; the user can view the automatic linking and can make applicable changes. If no linking was done with the previous option, the user can insert information for each student individually or the option can be ignored. This screen is the same as {SDGUIM-2} and is more fully described in manual "Distance Ed Study Guide Sub-System".
Generate Registration Printouts? A1 Select <RETURN>.  If the reply is (Y)es, a printout will immediately be produced for this student.
  • Together with the standard registration printouts, the user will have the choice to add additional printouts.
  • On {SMNT-1}, where the user indicates the choice of registration printout  he / she can also indicate a combination of other printouts:
  • Lecturing Timetable
  • Exam Timetable
  • Prescribed Books
  • The user will indicate with a (Y) if a report must be printed together with the Proof of Registration.
New System Operational Definition '32' was created on {GCS2-11}. If value is 'N' printing of Proof of Registration will print in background, if value is 'Y' then Proof of Registration will show on the screen to be printed.
The control of the type of printout is handled under option {SMNT-1b2}.  In option {GPRT-3} individual users can be linked to the function “IREG” and a specific printer which is used for the generation of registration printouts.  It is possible to link a printer to this function without specifying a specific user.  This will result in all registration printouts being generated to that printer for all users, provided that no default printer was linked to a user in option {USERS-5}.  The printer in option {GPRT-3} will only be used if the record is active.

It is therefore possible to link users to a specific printer in option {GPRT-3}, which must be used during the registration period.  If the registration period is over and users may still handle late registrations from their own offices, the default printer for a user in option {USERS-5} can be used by making the record in option {GPRT-3} inactive.  If the institution has only one system printer to which the printouts must be routed, no users should be linked to printers individually, but the function “IREG” in option {GPRT-3} must be linked to a printer and all registration printouts will then be routed to that particular printer.




Example:

sregar-2b3p1i1

 

Processing
Rules		  
 
  • When a subject is registered, the system will check against validation “CA” (“Check Subject Registration Attempts”) if this validation is switched on in option {SMNT-1}.  The program will stop the registration if the student wants to register one more time than the maximum number of attempts allowed, as defined in {SCODE-27} or {SSTUD3-1}.
  • The system will check against status codes for the student in option {SREGL-2} which lead to action “SS” (“Stop Registration for a Subject / Offering Type").
  • If the validations “CQ” (“Check Quota per Curriculum”) and “SQ” (“Check Quota per Subject Offering Type”) are switched on in option {SMNT-1}, the system will validate against these quotas.
  • An additional subject may not be registered against a canceled qualification.


See Also:

History of Changes

Date System Version By Whom Job Description
09-May-2007 v01.0.0.0 Bea Swart t130129 New manual format.
28-Sep-2007 v01.0.0.0 Melanie Zeelie t135225 New information regarding Offering Type / Exam Type Restriction.
01-Oct-2007 v01.0.0.0 Melanie Zeelie t143891 New field and proofread.
14-Jan-2008 v01.0.0.0 Melanie Zeelie t143891 New image B3 and proofread.
04-Nov-2008 v01.0.0.0 Magda van der Westhuizen t151714 Update manual:  Language Editing:  Juliet Gillies.
24-Nov-2009 v02.0.0.0 Christel van Staden t160547 Add start and end registration dates
13-Jul-2010 v02.0.0.1 Magda van der Westhuizen t163905 Insert New System Operational Definition '32'
19-Mar-2015 v04.0.0.0 Magda van der Westhuizen t205922 Change SACAD to SACADO menu and options.
13-Jun-2019 v04.1.0.0 Magda van der Westhuizen 232192 Added reference to SREGAR-12 - New ADF option.