Infoslips - Generate All Reports {SSTURIN-2}

This option is used to generate the required data sets in xml file format that are sent to InfoSlips. Each report generates it's own set of files which will be processed by InfoSlips.

The Letter Codes for General and Finance letters must be defined in {GMNT-5}.

The Run Code is set up in {SSTURIN-1}, as well as the Data Ranges against which different sets of reports can be executed in this option.

Refer to the operational manual for Student System Infoslips for a general overview of the infoslip functionality.

Multiple runs for the same Run Code can be made by different users (i.e. different reports will be generated for the same Run Code by the different users). Different users may NOT run the same report for the same Range Code.
All students selected during the different runs will be included in the final list at release time, but a student will only receive an infoslip in one Range.

All runs have to be executed by the Due Date as defined in {SSTURIN-1}.

The data for each run is captured in the infoslip Log File table, with enough information to identify during which run and for which batch prompts the student was selected. The data can be viewd in {SSTURIN-4} - Maintain Logfile.

Each element/report that is run will have a .xml and a _xml.zip file in the path defined in {BATCH-7}.

Depending on the amount of data and the reports included in the run, a single range can take up to e.g. 7 hours to complete. If the extraction report is executed only once with all the ranges included, each range will only be executed on completion of the previous one. If each range takes e.g. 7 hours and there are 10 ranges, the program will take 70 hours to complete.

If 10 ranges A to J exist, and are run in smaller batches of ranges A to C, D to F and G to J in 3 different instances of the program, the execution of this step can take only e.g. 4 hours in total.

The user should never run more than 3 instances of the program at the same time, since this will also have a negative impact on the performance of the system..
This means for institutions with 20 or more ranges, the execution of this option has to be managed carefully.

Report parameters:

The first set of batch prompts are generic so as to prevent inconsistant input, the same information will be used in all reports that can be executed from here.

The second set of batch prompts identifies what programs to call for the specific infoslip selections.

Once you answer Yes to select an infoslip report, a list of questions unique to each of the infoslips will be displayed.

User Selection	Prompt Text ^{* an item between square brackets [ ] is the default answer}	Type & Length	Description
	General Info for Infoslips
	Enter Academic Year	N4	This value must correspond with the value in {SSTURIN-1}.
	Enter Campus Code or ALL	N2	Select a Campus Code or ALL.
	Enter Start Range Code or ALL	A1	Enter a Start Range Code or (A)ll. This option is used to streamline the deliverance of the infoslips. Ranges are defined in {SSTURIN-1}
	Enter End Range Code	A1	Enter the End Range Code if ALL is not selected.
	Enter Qualification Code or ALL	A6	Only Students enrolled for this Qualification for the Academic Year will be selected, or in the case of Graduates only, then only graduates with an enrollment for this Qualification and Academic Year. If this Qualification doesn't fall within the scope of the Range specified, no data will be selected.
	Extract (E)nrolled or (A)warded Students or (B)oth	A1	(E)nrolled will select only students that are registered for the Academic Year. If (A)warded is selected, these additional prompts will appear: Enter Year of Graduation, Start Ceremony Date or ALL End Ceremony Date Only students with an awarded record for the Year of Graduation, and where the Ceremony Date falls within the Start and End Ceremony Date specified will be selected. If infoslips should only be generated for graduates, the Academic Year must be the same as the Year of Graduation. If users do not folllow this advise, redundent biographical records will be included in the transfer file, because all the students' biographical data for the Academic Year will be included in the file. If (B)oth is selected, all students enrolled for the Academic Year will be selected as well as all students with an awarded record for the Year of Graduation within the date range.
	Enter Letter Code for General Letter 1	A8	These General Letters are displayed on a correspondence tab of the infoslip, with individual information per student. The Letter Codes are defined on {GMNT-5};
	Enter Letter Code for General Letter 2	A8
	Enter Letter Code for General Letter 3	A8
	Enter Letter Code for General Letter 4	A8
	Enter Letter Code for General Letter 5	A8
	Enter Letter Code for General Finance Letter 1	A8	These Finance Letters are displayed on a tab of their own in the infoslip, with individual information per student. The Letter Codes are defined on {GMNT-5}.
	Enter Letter Code for General Finance Letter 2	A8
	Enter Letter Code for General Finance Letter 3	A8
	Enter Letter Code for General Finance Letter 4	A8
	Enter Letter Code for General Finance Letter 5	A8
	Choose Reports For the Infoslip Run
	Infoslip for Student Biographical information		This choice is not visable for users to choose from. Irrespective of the infoslips chosen, the Biographical file will always be created, and will contain a record for all students in all infoslips selected. For additional descriptions refer to {SSTURIN-7}.
	Infoslip for Student Academic Record (Y/[N])	A1	Infoslip for Student Academic Record. For additional descriptions refer to {SSTURIN-8}.
	Enter Block Code to Include or [ALL]	A2	Enter a specific Block Code or (A)ll
	Enter Block Code to Exclude or <Enter> to Continue	A2	Enter a specific Block Code to Exclude or <Enter> to continue.
	Print Approved Qualification ID or Qualification Description (A/[Q])	A1	Select between the (A)pproved Qualification ID or (Q)ualification Description to be printed.
	Print Results for Students Linked to a Witheld Status (Y/[N)	A1	Should results be printed for Students with a Witheld Status?
	Check for account in Debit ([Y]/N)	A1	Check for accounts in Debit; this is used when an outstanding balance has to be taken in consideration for an option.
	Include Results from Current Exam Cycle (Y/[N])	A1	Should the infoslip include Results from the Current Exam Cycle.
	Enter Current Examination Year	N4	Enter the Current Examination Year.
	Enter Current Examination Month	N2	Enter the Current Examination Month.
	Infoslip for Student Statement (Y/[N])	A1	Infoslip for Student Statement (Y/N). For additional descriptions refer to {SSTURIN-9}.
	Currency: Foreign or Local ([F]/L)	A1	The extraction of data for this infoslip option functions the same as for {FSAOR2-9}.
	Fee or Deposit Account or ALL ([F]/D/A)	A1
	Print Statements for Students With a Status where Action is Suspend Printing (Y)es/([N])o	A1
	Include Transaction up to Date	DD-MON-YYYY
	Start Student Number	N9
	End Student Number	N9
	Include or Exclude Student where the Unprinted Balance is Zero ([I]/E)	A1
	The System will not Process Statements Where the Unprinted Value is less than or Equal to the Threshold Value Specify the Threshold Value	N17
	Enter Academic Year for Registration (YYYY)	N4
	Enter Academic Block for Registration [ALL]	A3
	Select [A]ll Offering Types, (I)nclude or (E)xclude Specific Offering Types If (I)nclude or (E)xclude Enter Offering Type (ENTER> to Exit	A1 A1
	Residence Students (O)nly / [I]nclude / (E)xclude If (O)nly Enter Residence Year Enter Start / End Residence Block Enter Start / End Residence Code If [E]xclude Enter Residence Year Enter Start / End Residence Block	A1 YYYY A2 N4 YYYY A2
	Print Statement for a Specific Financial Status Range (Y/[N]) If (Y)es: Start Financial Status End Financial Status	A1 N4
	Document Date	DD-MON-YYYY	Enter the Date that will appear on the document.
	Is this a Test Document Y/[N]	A1	A test document will only generate the number of documents as defined in {GMNT-5}. Records will not be written to the log-file and transactions will not be linked to a statement number. If (N)o, transactions will be linked to a statement and records will be written to the log-file.
	Infoslip for Student Progress Report (Y/[N])	A1	Infoslip for Student Progress Report (Y/N). This report correlates with {SSTUR2-21}. For additional descriptions refer to {SSTURIN-12}
	Enter Block Code to Include or [ALL]	A2	Choose the Block Code or select ALL
	Enter Block Code to Exclude or <Enter> to Continue	A2	Enter a block Code to Exclude or <Enter> to continue
	Enter Study Period or [ALL]	A2	Enter Study Period or select ALL.
	Enter Qualification Offering Type or ALL	A2	Enter Qualification Offering Type or select ALL
	Include Mother Subjects ([Y/]/N)	A1	Choose whether to include Mother Subjects or not.
	Enter English Siganture or Leave Blank	A60	The user enters the English Signature e.g. "The Faculty Manager"
	Infoslip for Student Exam Timetable (Y/[N])	A1	Infoslip for Student Exam Timetable (Y/N). For additional descriptions refer to {SSTURIN-10}
	Enter Examination Year	N4	Enter Examination Year
	Enter Examination Month	N2	Enter Examination Month
	Enter Start Study Period	A1	Enter Start Study Period
	Enter End Study Period	A1	Enter End Study Period
	Print Students with Exclusion Status (Y/[N])	A1	This refers to statuses linked to Action Code "PW", defined in {SCODE-9}.
	Infoslip for Student Exam Results (Y/[N])	A1	Infoslip for Student Exam Results (Y/N). For additional descriptions refer to {SSTURIN-11}
	Enter Examination Year	N4	Enter the Examination Year.
	Enter Examination Month	N2	Enter the Examination Month.
	Enter Student Type or ALL	A2	Enter a Student Type or select ALL
	Print Anual Results ([Y]/N)	A1	Print Anual Results ([Y]/N)
	Enter 1st Message Line	A80	The user can type an additional message that will be displayed in the infoslip for all students.
	Enter 2st Message Line	A80	The user can type a second additional message that will be displayed in the infoslip for all students.
	Infoslip for Student Graduation Ceremony Detail (Y/[N])	A1	Infoslip for Student Graduation Ceremony Detail (Y/N). For additional descriptions refer to {SSTURIN-13}.
	Include Qualifications with Graduation Ceremony [Y]	A1	Include Qualifications with Graduation Ceremony [Y]
	Include Qualifications with Certificates [ALL]	A1	Include Qualifications with Certificates [ALL]
	Includes Students Attending the Ceremony [ALL]	A1	Includes Students Attending the Ceremony [ALL]
	Includes Students Absent from the Ceremony [ALL]	A1	Includes Students Absent from the Ceremony [ALL]
	Promotion Centre or [ALL]	A6	Select a Promotion Centre or [ALL]
	Start Ceremony Date or ALL	DD-MON-YYYY	Threse date have to correspond to the Ceremony Dates in {SSTURIN-1}
	End Ceremony Date	DD-MON-YYYY
	Ceremony Time or [ALL]	HH:MM	Enter the Ceremonu Time or [ALL]
	Infoslip for Student Outstanding Balance Letter (Y/[N])	A1	Infoslip for Student Outstanding Balance Letter (Y/N). This report correlates with {FSCOM1-2} For additional descriptions refer to {SSTURIN-15}.
	Document Date	DD-MON-YYYY	The date that must be printed on the document.
	Account Type Selection ([F]ee/Deposit)	A1	Select the Type of Account (F)ee or (D)eposit, as indicated in the Account Type Definition.
	Acount Type or [ALL]	A4	Select an Account Type or “ALL”.
	Status Code or [ALL]	A4	The selection can be limited to only those students that were linked to a Status Code in {FSAO-12}.
	Low Limit - Negative Values Results in Credit	N18	The monetary amount which constitutes the Lower Limit of values that must to be included in the selection.
	High Limit - Negative Values Results in Credit	N18	The High Limit of the selection. This amount must be larger than or equal to the previous one. e.g. if the limits are set to low 1000.00, and high 99999.99, then all students with balances of over 1000.00 will be selected. Negative amounts can also be entered: if the limits are set at low -9999.99 and high - 0.01 then all students with credit balances will be selected. The year of last registration will be printed on the lists produced under this option. These lists also contain an age analysis of student debtors. The column "T/Y-2" refers to an outstanding balance from "This Year Minus Two", etc.
	(The following two prompts are applicable to all infoslip reports)
	Do you want to limit the students in this run to a specific element (Y/N]	A1	This choice will enable the user to limit the students ultimately selected to those in a specific program only as specified in the drop down lis, e.g. Academic Record, Exam Results, etc.
	Enter the Run Code	A10	The Run Code as was set up in {SSTURIN-1}.

Example:
The report displays a Main Infoslip Run Request Number at the top as well as a Request Number per infoslip requested, which are used together for data queries in {SSTURIN-4} - Maintain Logfile.

Sort Order	Per	Comments
	Not applicable.

System Select
	Delete if not applicable

Processing Rules
	No special processing rules.