 |
This Block allows a number of
financial validation functions to be activated or de-activated. These
functions are programmed into the system, and the user cannot add or
delete records. The user must do a general query to see the
available validations. Other student validation functions can
be maintained under {SMNT-1}.
| Field | Type & Length |
Description |
|---|---|---|
| Type | A2 | The code indicates the validation function to be used. |
| Validation | A120 | The type of validation to be performed. |
| Sub System | A2 | The sub system where the validation is applicable. This option will display only Subsystem SD - Student Debtors validations. |
| Check? | A1 | A (Y)es or (N)o is checked to turn the validation on or off. This is the only field that can be updated on this screen. |
|
| Validation Control | Description | Rule and Use by Options |
| 03 | Apply Event 3 Rules | This validation is applicable to qualification changes registered under option {SDREGC-1}, {SREGC-1} and Raise student fees program. Cancellation credits is only done on SD Fee Structure records where the Basis of Generation is equal to E (Every Time). For the rest of the event 03 Basis of Generation codes NO cancellation credit will be processed. If this validation check is set to "Yes". The event 03 cancellation process will be started with the Cancellation Reason Code's Pass Full Financial Credit Y/N. If it is set to "No".
|
| 0L | Generate 0 Lab Deposit Transaction | If this option is set to "Yes", the system will, when a subject with
laboratory fees (deposits), is registered for and no laboratory deposit
fee is raised, generate a 0 (zero) transaction on the student's
account. It will also create a 0 transaction upon cancellation. This validation is applicable to laboratory fees under option Raise student fees program |
| 0Q | Generate 0 Qualification Transaction | If this option is set to "Yes", the system will, when a qualification fee
is registered and no qualification fee is raised, generate a 0 (zero)
transaction on the student's account. It will also create a 0
transaction on cancellation. This validation is applicable to qualification fees under option Raise student fees program |
| 0S | Generate 0 Subject Debits | If this option is set to "Yes" the system will, when a subject fee is
registered for and no subject fee is raised, generate a 0 (zero)
transaction on the student's account. It will also create a 0
transaction on cancellation. This validation is applicable to subject fees under option Raise student fees program |
| AB | Check Blocking - Academic Application | If this option is set to "Yes" and the event is 01 option {FSAM-1b2},
the system will validate that an application fee (CT/CB Amount, if not
null) has been paid before allowing an
academic application to be entered for a student. This validation
has no function if the event is 01 and CT/CB Amount is null. This validation is applicable under options {SNAPPA-1} or {SNAPPA-3}. |
| BA | Check Blocking - Academic Registration | If this option is set to "Yes" and the event is 03 or 55 option {FSAM-1b2},
the system will validate that an registration fee (CT/CB Amount, if not
null) has been paid before allowing an
academic registration to be entered for a student. This
validation has no function if the event is 03 or 55 and CT/CB
Amount is null. This validation is applicable under options {SREGAR-1} or {SREGC-1}. |
| BH | Check Blocking - Residence Applications | If this option is set to "Yes" and the event is 19 or 57 option {FSAM-1b2},
the system will validate that an residence application fee (CT/CB
Amount, if not null) has been paid before allowing an residence
application to be entered for a student. This validation has no
function if the event is 19 or 57 and CT/CB Amount is null. This validation is applicable under options {SNAPPA-2} or {SNAPPA-4}. |
| BL | Use Multiple Campuses | Local software |
| BR | Check Blocking - Residence Registration | If this option is set to "Yes" and the event is 13 or 32 option {FSAM-1b2},
the system will validate that an residence registration fee (Down
Payment or CT/CB
Amount, for the one that is not null) has been paid before allowing an
residence registration to be entered for a student. This
validation has no function
if the event is 13 or 32 and both Down Payment and CT/CB Amount is
null. This validation is applicable under option {SREG-4}. |
| DF | Display Fees on Study Records | If this option is set to "Yes",
the system will display a student's account balance on his/her study
records for the option below else the student account balance fields
will be null. This validation is applicable under options {FBLO1-2}, {SALUM-3}, {SDSTUD-21}, {SSTUDY-21} or {SSTUR2-21} |
| OB | Outstanding Balance Print | If this option is set to "Yes", the system will print a student's outstanding balance on his/her registration form. This validation is applicable under option {SREGF-2}. |
| RR | Residence Transfer - New Room Charge | If this option is set to "Yes", the system will credit the
student's account according to the cancellation credits that are linked
in {FSAM-1} for the 'old' record and debit the student account
proportional for the 'new' room charge. Thus if a 30% credited from the 'old' room, a 30% fee will be charged to the 'new' room. If the validation was set to (N)o, the system will still do a cancellation according to the cancellation credits of the 'old' room, BUT the 'new' room will be charged 100% of the fees as defined in {FSAM-1}. This validation is applicable under option {SREG-4}. |
| SR | Generate Zero Transaction for Residence Fees | If this option is set to "Yes" the system will, when a residence fee is
registered for and no residence fee is raised, generate a 0 (zero)
transaction on the student's account. It will also create a 0
transaction on cancellation. This validation is applicable under options {SCOUR-4}, {SDREGC-3}, {SREG-4} or {SREGC-3} |
| SS | Same Day Delete of Subject/ Qualification | If this option is set to "Yes" the system will, when a subject and/or
qualification is cancelled on the same day of registration and if the transaction is not posted to General Ledger: Then Remove all fee records raised from the student account for the subject and/or qualification.
ElseCredit the
student's account with the total value of those debits raised for the
subject and/or qualification.
This validation ignore the cancellation credits rules of option {FSAM-1b2}.This validation is applicable under options {SCOUR-3}, {SCOUR-5}, {SDREGA-1}, {SDREGA-2}, {SDREGA-3}, {SDREGC-1}, {SREGAR-1}, {SREGAR-2}, {SREGAR-3} or {SREGC-1} |
| SU | Generate Zero Transaction for Sundries | If this option is set to "Yes" the system will, when a sundry fee is
registered for and no sundry fee is raised, generate a 0 (zero)
transaction on the student's account. It will also create a 0
transaction on cancellation This validation is applicable under options {FBLO1-1}, {FSAO-3}, {SCAOM-5}, {SCAOM-6}, {SNAPPA-1}, {SNAPPA-2}, {SNAPPA-3}, {SNAPPA-4}, {SNAPPA-5}, {SNAPPAA-8}, {SSTUD7-2}, {SSTUD7-3}, {SSTUDQ-3} or Automatically Create Graduation Detail for students |
| Field | Type & Length |
Description |
|---|---|---|
| Statement for One Student | This is the same report as produced under option {FSAOR2-6}; refer to manual “Student Debtor Sub-system” for an example. | |
| Proof of Registration | This is the same printout as produced under {SREGR-22}; refer to manual “Registration Sub-system” for an example. | |
| Student Proof of Registration and ID |
An example is given below: The example report is printed full scale and it is suggested that suitable pre-printed paper be used for the actual production of the printouts. This pre-printed paper can include the letterhead of the institution as well as the institution name and logo in the card area. Space is left for the inclusion of a photo on the card. The card can be cut out and laminated. Similar ID Cards can be produced on an ad-hoc basis for both students and staff, under menu {CARD} in the General System (see User Manual “General Support System”). Please note that the example of the barcode does not reflect the actual size of the barcode and should therefore not be used as a measurement for development of preprinted stationery. To print the barcode, a specific cartridge with escape codes, thus specific hardware, is needed to print this report. |
|
| Alternate Statement for One Student | This statement will only print the subjects for the current
registration. |
|
| Local Software | |
When a local software program is to be used then this option should be chosen. |
| Your Selection | N1 | Choice of the 5 print programs to be used at registration. |
| Enter the Number of Days to Determine Date Calculated | N2 | The number of days to be calculated when bundles are created at {TASKS1-1}. |
| Enter the Maximum Number of Bundles for a Marker | N2 | The maximum number of bundles per Marker for bundles at {TASKS1-1}. |
| Maximum Number of Students per Bundle | N4 | The maximum number of students who are allowed per bundle must be specified here. If this field is left blank, any number of students can be linked to a bundle at {TASKS1-1}. |
| Lecturing Timetable | A1 | Print the Lecturing Timetable at Registration. The same printout as at {STIMER-5}. |
| Exam Timetable | A1 | Print the Examination Timetable at Registration. |
| Prescribed Books | A1 | Print Prescribed Books at Registration. The same printout as at {SACADB-4}. |
| Examples | ||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| PROOF OF REGISTRATION AND STATEMENT OF ACCOUNT IRO 2000 No : 200100310 30-JUN-2000 Name: DR H de Nie KENT AVENUE 354 HILLCREST CAPE TOWN 8000 QUALIFICATIONS AND SUBJECTS
Ref OTHER TRANSACTIONS
In this option the user selects the printout to be produced when the registration of a student is completed. This happens under options {SREGAR-1}, TAB - Additional Generation Options, {SREGAR-2}, TAB - Additional Generation Options, {SREGAR-3}, TAB - Generate Registration Printouts, {SCOUR-3}, TAB Registration Printouts and {SCOUR-5}, TAB - Generate Registration Printout. The user can select any one of the following four printouts:
------------
Student 2000 Number: 200100310 DR H de Nie *S200100310A* *S200100310A* ------------ |
|
| Processing Rules |
|
|---|---|
| No special processing rules |
| Date | System Version | By Whom | Job | Description |
|---|---|---|---|---|
| 12-Mar-2007 | v01.0.0.0 | Amanda Nell | t133818 | New manual format. |
| 07-May-2009 | v01.0.0.1 | Ernie van den Berg | t157364 | Review the manuals |
| 27-Jan-2020 |
v04.1.0.0 |
Ndivhanga Mushando |
t239702 |
Manual correction and updating images with int4.1 images |
