Assessed by Comment {SSTUD1-5}

Alternative way of entering Assignments {TASKS1-2} and Assessments {SSTUD1-2}.

To be able to effectively use this option the following must be defined:

Define Mark Types {SCODE-10} - User can only create records here if the Mark Type is marked in the field “Allow Create of Assessment?"
On {USERS-1} Tab Menu Options and their Intrcutions: the field Parameter 1 should be "COMMENT" for this option to ensure that ONLY assessed by comment (rubric has one result) Assessment Records are displayed here
Define Results for Competence {SSTUD3-1}
Define Rubric Codes {SSTUD3-26}.
Define Mark Type and Assessment Marks Criteria {SSTUD3-7}.
Create Assessment records for the students {SSTUD1-8}.
Set up new System Operational Definitions on on {SMNT-12}:

CC/SR - Complete subject without confirmation
NT/SR - not attempted Result

Set up of Validation on {SMNT-1} PM/SM - Process Cancelled Student Mark
System Cycle 'M' on {SMNT-2} should be open for today's date

Query a Student Number to see all the subjects for the student OR query records for different students by querying an academic year and subject code.

Assessment for Mark Types that is linked as "Incidental Learning" will exists only on Assessment level, with no Assignment/bundle detail.

This option and {SSTUD1-4} is built on the same PROCEDURE i80pkg.sql

Fields in this option:

Block 1: Assessment Evaluation

Assignment records that was generated on {TASKS1-1} will display with the wording 'Submission Nr:NN Bundle:NNN'
Assessment records that was generated on {SSTUD1-8} will display with the wording ‘Assessment Record’ and is marked in red.

Field	Type & Length	Description
Not Assessed Records Only?	A1	When the field is ticked, only Assignments that doesn't have a result will be displayed and the corresponding Assessment Record will always display. When the field is not ticked, all Assignment and Assessment Records will display.
Student	N9	Student Number, Student Names and Surname will display
Subject	A7	Subject that the Assessment Marks will be entered for. Before the button "New Assessment" the words “Comments Available” will display if comments are available. Right click will display the description and allow the used to enter Comments on the subject that can be seen at {SREGB-12}. (See Block_1:_Subject_Evaluation_Comments)
Year	YYYY	Academic Year for Student and Subject. LOV displays only academic years valid for entered student number. When the year is entered, the block code, offering type gets populated and the level of work received.
"New Assessment"	Button	The student number, subject and the year are needed for “New Assessment” button to work - A screen will pop-up with two options (see Example New Assessment (Pop-up)) Button only works when not in query-mode.
Block	A2	Block code for Student, Subject and Year. Right Click will display the description
OT	A2	Offering Type for the Student, Subject, Year and Block. Right Click will display the description
Mark Type	A2	Mark Type for the Assessments. Right Click will display the description Validation on this field will test that the Mark Type is Incidental Learning or that the Mark Type is linked with "Allow Create of Assessment" on {SCODE-10}.
Mark Nr	N2	Mark Number for the Mark Type
Item	N8	Display field only, Item as entered on {SSTUD3-7}. Description will display on right click of field.
Link	N8	Curriculum Link of Assessment. Right click will allow the user to "View External Curriculum Links", this will display all the External Curriculums linked to the subject. Field is only updateable on the Assessment Record.
Curriculum Level	N2	Curriculum Level for the Subject Description on right click. Only updateable on Assignment record. On save the value will be copy to the Assessment record. Only on Incidental Learning or Mark Type is linked with "Allow Create of Assessment" on {SCODE-10}.
Re-submit?	A1	Only updateable for Assignment Records, values Y and N allowed Warn the user if this is the last allowed submission (i80pkg.i80_no_of_submissions) This field is only updateable on the Assignment record. On Assessment record the value is the last resubmit value where Assignment Record's Result IS NOT NULL. (i80pkg.i80_get_AssessmRe_submit)
Result (and tick box)	A2	Assessment Result. Only 1 result allowed When the result is professional judgement: {SSTUD3-7b3} Use the rubric on Assessment Mark criteria {SSTUD3-26b2} Use the Rubric to get the Result link to the rubric. Result Tick box: If the box is tick then the result will be updated and be copied. Result Description: Consist of Result Description {SCODE-23} and Outcome Criteria on Assessment Result Criteria {SSTUD3-7b4}.
Assessed by Comments	A2000	Comment about the assessing of the Assessment. When Comment is entered, update the Result as well This field is updateable on Assignment record and on Assessment record. When the Comments on the Assignment record is update, it will be copied to the Assessment record (JCH).
Learning Outcome	A2000	Learning Outcome of the Assessment from {SSTUD3-7} Tab Assessment Mark Criteria. Double click will open the editor with ‘normal’ font size. This field is only updateable on the Assessment record, if subject on the Academic Structure {SACADO-12} and the field “Allow Default Learning Outcome Update” is ticked.
Dispatch Date	DD-MON-YYYY	Date the item linked to the assessment on {SSTUD3-7} was dispatched to the student.
Receive Date	DD-MON-YYYY	Date the item linked to the assessment on {SSTUD3-7} was received in the Holding Bin.
Assessed Date	DD-MON-YYYY	Display field only. Date the result was updated will display
User	A8	Display field only. User that did the result update will display
Comments	A2000	Comment for this Assessment. Ctrl E will open the editor with ‘normal’ font size.

Example {SSTUD1-5}:

Block 1: Subject Evaluation Comments (Pop-up)

Comment Date and User can't be updated, this is the Date the Comment was created and the User is the User that created the Comment.

Field	Type & Length	Description
Textual Type	A10	The Textual Data Type as defined and active in {SCODE3-12} for the Year and the Subject the student are registered for. Description will display.
Reporting Period	A3	The Reporting Period as defined and active in {SCODE3-12}. Different reporting Periods per year can be created to enter different comments for the same Textual Data Type.
Comments	A4000	Comment Text for the Student number, Year, Subject, Textual Type and Reporting Period can be entered.
Save	Button	Will save the changes that can also be seen on {SREGB-12}
Close	Button	Pressing this button, will go back to Block 1: Assessment Evaluation without saving

Example Subject Evalucation Comments:

Example New Assessment (Pop-up):

Field	Type & Length	Description
Look up Assessment Criteria	Tick Box	Other Assessment - Thes will be Mark Types indicated on {SCODE-10} with "Allow Create of Assessment" - Yes and excluding Incidental Learning will be queried on Block 1: Assessment Maintenance (Pop-up)
Incidental Learning	Tick Box	These will be only Mark Types indicate on {SCODE-10} with "Mark Type Use" - Incidental Learning will be queried on Block 1: Assessment Maintenance (Pop-up)
OK	Button	Press of this button will open the option that was ticked.
Cancel	Button	Press of this button will go back to Block 1: Assessment Evaluation

Block 1: Assessment Maintenance (Pop-up)

Look up Assessment Criteria - Mark Types that are mark as ‘Allowed to Create Assessment’ on the Mark Type code structure {SCODE-10} will be visible on the screen

Tab Heading - Assessment Maintenance
Only records that have 1 result link to a rubric {SSTUD3-26}.
Students must be registered for subjects
Only assessment records that has not be created for the student will display here
Sort order on this block is : Mark Type, Mark Number

Incidental Learning Assessment - Mark Types that are mark as 'Mark Type Use' - Incidental Learning on the Mark Type code structure {SCODE-10} and will be visible on the screen

Tab Heading - Incidental Learning - Assessment Maintenance
Subject - Mark type must be defined as Incidental learning on {SCODE-10} and student don’t already have a Assessment Record, if no records found give message 'Incidental Learning Mark Type not defined / No more Assessments available.'

Field	Type & Length	Description
Student	N9	Student Number, Student Initials and Surname will display
Subject	A7	Subject that the Assessment Marks will be entered for. Right click will display the description and allow the used to enter Comments on the subject that can be seen at {SREGB-12}.
Year	YYYY	Academic Year for Student and Subject. LOV displays only academic years valid for entered student number
OT	A2	Offering Type for the Student, Subject, Year and Block. Right Click will display the description
Group Type	A1	Enter the Group Type that is defined for the Year, Subject and Offering Type entered above.
Group Value	A2	Enter the Group Value that is defined for the Year, Subject, Offering Type and Group Type.
Mark Type	A2	Mark Type for the Assessments. Right Click will display the description
Mark Nr	N2	Mark Number for the Mark Type
Learning Outcome	A2000	Learning Outcome of the Assessment from {SSTUD3-7} Tab Assessment Mark Criteria. Double click will open the editor with ‘normal’ font size.
Curriculum Link	N8	External Curriculum Code as set up on {SACAD-26}. Right click will display the tree of the curriculum and this screen can be moved arround.
Item No	N8	The item linked to the assessment on {SSTUD3-7} was dispatched to the student.
Tick to Select	A1	Tick the records that you want to create for this student.
OK	Button	Press of this button will create Assessment Records for the Student
Cancel	Button	Press of this button will go back to Block 1: Assessment Evaluation without saving

Example Assessment Maintenance:

Processing Rules
Layout	All multi line fields have editor functionality. To display more text and to edit the content, the user can press Ctrl E on the field. Assignment records that was generated on {TASKS1-1} will display with the wording 'Submission Nr:NN Bundle:NNN' Assessment records that was generated on {SSTUD1-8} will display with the wording ‘Assessment Record’ and is marked in red.
Auto Query	This option will auto query when comming from {SSTUDY-36}: From Single View - Student Information: Student Number, Year and Indicator for "Not Assessed Records Only" From Single View - Subject Information: Student Number, Year, Indicator for "Not Assessed Records Only", Offering Type, Subject and Subject Number From Multi View - Student Number, Year, Indicator for "Not Assessed Records Only", Offering Type, Subject and Subject Number
Data	Assignment and Assessment Records from all Mark Types can be updated and will be visible on the screen that has a Rubric with one Result Each record also displays Evaluation type applicable. (Objective Eval - O, Competency Eval - C and Prof Judg Eval - P)
Cancellations	Screen will display records regardless of cancellations but update will depend on validation PM {SMNT-1}
On Commit	If only an assignment record exists the corresponding assessment record will be created When a new record is inserted, the Assessment record is created. New Alert was added. 'Must assessments with results remain available for the current query?' When field “Not Assessed Records Only?” is ticked and record is saved, the alert appears to make sure they want to save. The reason for this is: when this record is save the program do a re-query and the records get shuffled. Validations that are done: Check if marking cycle open (stud.i80pkg.i80_cycle_open) – M cycle Validate bundle against activity parameters of person linked to the bundle (stud.i80pkg.i80_validate_iem) – {TASKS1-2} Warn user if this is the last allowed submission (stud.i80pkg.i80_no_of_submissions) Procedures: i80pkg.do_tasks_logic

Date	System Version	By Whom	Job	Description
14-Mar-2012	v02.0.0.0	Bea Swart	T173981	Create new manual
06-Nov-2012	v02.0.0.1	Bea Swart	T184318	Change manual to reflect what program is doing after testing of Var 035, 039 and 054
26-Mar-2015	v04.0.0.0	Magda van der Westhuizen	t205922	Convert to INT4.0.
02-Feb-2015	v04.0.0.0	Magda van der Westhuizen	t198986	ATOV 198986