Student Exclusion Status Codes {STWEBM1-1}


This option is used to define the Status Codes and links these codes to specific actions. 



Actions are not user-defined. Actions imply specific rules which will apply in different programs, e.g. the withholding of examination results of students who are in arrears or who have outstanding library books, etc.


Status and Action Codes can be printed from {SCODER-32}. A list of students linked to Statuses or Actions can be printed from {SREGR-29}.


Panel box: Edit - Exclusion Status Codes

Field Type
&
Length		 Description
Code A4
 The Code of the status that must be linked to the student.
Short Name A10
 A Short Description of the status code.
Action A4
The Action that must apply if the status code is linked to a student.  The LoV<LIST OF VALUES> option can be used to see the valid list of actions.  Only the actions valid in the student subsystem will be displayed.

All the other fields on the screen are used by the financial status codes linked at option {FSAC-1}, TAB - Status Code.

The valid Action Codes for the student system are as follows:

AF Stop Application for Faculty {SNAPPA-1} / {SNAPPA-3}
AQ Stop Application for Qualification / OT {SNAPPA-1} / {SNAPPA-3}
AR Stop Academic Application / Registration {SREGAR-1} / {SGUIDI-1} / {SCOUR-3 / SCOUR-5} / {SNAPPA-1} / {SNAPPA-3}
BW Biographical Query Warning {SNAPPA-1} / {SNAPPA-3}
ER Stop Exam Registration   {SSTUD4-21} / {SSTUD4-22} / {SSTUD4-2}
HA Stop Residence Application / Registration  {SNAPPA-2} / {SNAPPA-4} / {SREG-4}
HR  Stop Residence Registration    {SREG-4}
NA  No Action  {SDLLL6-3}
NC  No Correspondence  All student Correspondence
PA Stop Print of Academic Records {SSTURA-1} / {SSTURA-2}
PC Stop Print of Credit Certificate  {SSTURA-3}
PD Stop Print of Diploma {SSTUR1-2}
PE  Stop Student Enrolment / Subjects Print    {SREGR-22}
PF Stop Print of Enrolment Form  {SREGF-2}
PO Stop Print of Certificate of Conduct on AR {SSTURA-2}
PP  Stop Print of Progress Report  {SSTUR2-21}
PW Withhold Examination Results   {SSTURN-1} / {SSTURN-2} / {SSTURN-3} / {SSTURN-4} / {SSTURN-5} / {SSTURR-1} / {SSTURR-2} / {SEXAM6-1} / {SEXAM6-2}
QA  Prevent Creation of Qualification Awarded  {SSTUD7-2} / {SSTUD7-3}
QR  Subject Result and Qual Awarded Not Allowed {SSTUD2-6} / {SSTUD2-10} / {SSTUD-27} / {SSTUDM-1 / SSTUDM-2} / {SSTUD4-4} / {SSTUD4-6} /
{SSTUD6-4} / {SSTUD6-6} / {SSTUD6-7} / {SSTUD7-2} / {SSTUD7-3}
RA  Stop Academic Registration      {SREGAR-1} / {SGUIDI-1} / {SCOUR-3 / SCOUR-5}
SF Stop Registration for a
faculty     		 {SREGAR-1} / {SGUIDI-1} / {SCOUR-3 / SCOUR-5} / {SREGC-1}
SQ   Stop Registration for a Qualification   {SREGAR-1} / {SGUIDI-1} / {SCOUR-3 / SCOUR-5} / {SREGC-1}
SS Stop Registration for a
Subject 		 {SREGAR-1} / {SGUIDI-1} / {SCOUR-3 / SCOUR-5}
UR Prevent Update of Subject Results {SSTUD2-6} / {SSTUD2-10} / {SSTUD-27} / {SSTUDM-1} / {SSTUDM-2} / {SSTUD4-4} / {SSTUD4-6} /
{SSTUD6-4} / {SSTUD6-6} / {SSTUD6-7}
Action Description
A40
 A Short Description of the Action code.
System Code
This field is displayed only.  Action Codes are defined for (L)ibrary Use, (F)inance Use or Student (I) Use.  Status Codes created in this option can only be linked to actions created for student use.
Exclude for Debt Collection A1 A (Y)es or (N)o can indicate whether a student with this status will be excluded from debt collection handover.
Appeals


A1
 Appeals Allowed

A (Y)es or (N)o indicates whether an appeal can be logged against this student system 'I', status code
Appeals can only be logged against statuses with the following actions:
  • AF
  • AQ
  • AR
  • AS
  • RA
  • SF
  • SQ
  • SS
  • SD

A1
 Based on Days/Cycle

An appeal can be logged in a period defined by a cycle or a number of days

N2
 Day to Appeal

Number of days allowed for appeal to be logged.
Status Journal
This Panel box is only applicable to Student Debtors and can be updated on {FSAC-1}.
Status Deletion Rule
This Panel box is only applicable to Student Debtors and can be updated on {FSAC-1}.

Example:

Example of ...



Panel box 2:  Financial Status Percentage of Balance Rule

This block is only applicable to Student Debtors.

Field Type
&
Length		 Description


This block can be updated on {FSAC-1}.

Example:

Example of ...



Panel box 3:  Financial Status Transaction Types

This block is only applicable to Student Debtors.


Field Type
&
Length		 Description


This block can be updated on {FSAC-1}.


Example:

Example of ...





Processing
Rules		  
For parameter 'WB' on {USERS-1b3} the following rules apply:
1.  Fields on the 'Status Journal' and 'Status Deletion Rule' panel boxes will not be available for creation of new records.
2.  On the 'Financial Status Percentage of Balance Rule' panel box the 'create' buttons are disabled.






History of Changes

Date System Version By Whom Job Description
23-Apr-2020 v04.1.0.0 Hellen Kgosi
 T243129
 New manual
26-Feb-2021v04.1.0.1Magda van der WesthuizenT248127Add processing rules.